Freedom of Information Act.
MODEL PUBLICATION SCHEME
Adopted by Beeston Regis Parish Council at
their meeting on Wednesday December 10th.2008.
The Parish Council will:-
• proactively publish, or otherwise make available as a matter of routine, information, including environmental information, which is held by the council, and falls within the classes numbered 1-7 set out below.
• specify the information which is held by the council and falls within the classes below.
• proactively publish, or otherwise make available as a matter of routine, information in line with the statements contained within the scheme.
• produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the public.
• review and update on a regular basis the information the council makes available under this scheme.
• produce a schedule of any fees charged for access to information which is made available.
• make the publication scheme available to the public.
Classes of Information
The classes, which are very broad in nature, are set out below together with a brief summary of the kind of information which is likely to fall within the scope of the class.
The classes are:-
1) Who we are and what we do.
Organisational information, locations and contacts, constitutional and legal governance.
2) What we spend and how we spend it.
Financial information relating to projected and actual income and expenditure.
3) What our priorities are and how we are doing.
Strategy and performance information, plans, assessments, inspections and reviews.
4) How we make decisions.
Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.
5) Our policies and procedures.
Current written protocols for delivering our functions and responsibilities.
6) Lists and Registers.
Information held in registers required by law and other lists and registers relating to the functions of the Council.
7) The Services we Offer.
Advice and guidance, booklets and leaflets, transactions and any media releases. A description of the services offered.
The classes of information will not generally include:
• Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act.
• Information in draft form.
• Information that is no longer readily available as it is contained in files which have been placed in archive storage, or is difficult to access for similar reasons.
The method by which the information is to be made available.
The model scheme contains standard paragraphs setting out how the information can be accessed.
The Parish Council has the following obligations:-
• To ensure the public know what information is covered by the scheme and how it can be obtained.
• Information will be provided on the Parish Council website.
• The Parish Council will provide details of the person to be contacted by those applicants who wish to view the information in person or to take account of the possibility that certain information only lends itself to be viewed in person. In such circumstances an appointment to view the information must also be arranged within a reasonable timescale.
• To provide information in the language in which it is held or in such other language that is legally required. To also translate any information where the council is legally required to do so.
• To adhere to requirements under disability and discrimination legislation and any other legislation to provide information in other forms and formats.
Charges which may be made for Information published under the scheme.
A list of currently available information and the cost of obtaining it is given on the schedule.
Adopted by the Parish Council on 10th. December 2008
Signed: G.W.R. Beckley
Chairman – Beeston Regis Parish Council.
The Schedule.
Information available from Beeston Regis Parish Council under the Model Publication Scheme.
Beeston Regis Parish Council.
Website: www.beestonregis.org
Clerk Contact: Mr P. Bullimore , 24 Beech Avenue, Sheringham, For hard copies of information please contact Clerk. Cost per copy per sheet (black & white) - 10p. See Schedule of Charges below.
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Information available |
How the information can be obtained |
Cost |
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Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only
|
Hard copy and/or website |
Free
|
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Who’s who on the Council and its Committees |
Hard copy, newsletter or website |
Free |
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Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))
|
Hard copy, website |
Free |
|
Location of main Council office and accessibility details
|
Website, newsletter |
Free |
|
Staffing structure
|
Not applicable |
NA |
|
Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) |
|
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Annual return form and report by auditor
|
Hard copy |
10p per sheet per copy |
|
Finalised budget
|
Hard copy |
10p per sheet per copy |
|
Precept
|
Hard copy |
10p per sheet per copy |
|
Borrowing Approval letter
|
Not Applicable |
NA |
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Financial Standing Orders and Regulations
|
Hard copy |
10p per sheet per copy
|
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Grants given and received
|
Not Applicable |
NA |
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List of current contracts awarded and value of contract
|
Not Applicable |
NA |
|
Members’ allowances and expenses
|
Not Applicable
|
NA
|
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|
|
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Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
|
|
|
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Parish Plan (current and previous year as a minimum) |
Not Applicable |
NA
|
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Annual Report to Parish or Community Meeting (current and previous year as a minimum) |
Hard copy, website and Newsletter |
Free (website and newsletter). 10p per sheet per copy from Clerk. |
|
Quality status |
Not Applicable |
NA
|
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Local charters drawn up in accordance with DCLG guidelines
|
Not Applicable |
NA |
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Class 4 – How we make decisions (Decision making processes and records of decisions)
Current and previous council year as a minimum
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Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)
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Hard copy
|
Free
|
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Agendas of meetings (as above) |
Hard copy and/or website |
Free
|
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Minutes of meetings (as above) – this will exclude information that is properly regarded as private to the meeting. |
Hard copy and/or website |
Free (website).
10p per sheet per copy from Clerk. |
|
Reports presented to council meetings - this will exclude information that is properly regarded as private to the meeting. See minutes of meetings. |
Hard copy and/or website |
Free (website).
10p per sheet per copy from Clerk.
|
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Responses to consultation papers. See minutes of meetings. |
Hard copy and/or website |
Free (website).
10p per sheet per copy from Clerk.
|
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Responses to planning applications. See minutes of meetings. |
Hard copy and/or website
|
Free (website).
10p per sheet per copy from Clerk. |
|
Bye-laws |
Not applicable |
NA |
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Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
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Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements
|
Hard copy |
10p per sheet per copy from Clerk.
|
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Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)
|
Hard copy if applicable |
10p per sheet per copy from Clerk.
|
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Information security policy |
Hard copy if applicable |
10p per sheet per copy from Clerk.
|
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Records management policies (records retention, destruction and archive) |
Hard copy if applicable |
10p per sheet per copy from Clerk.
|
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Data protection policies |
Hard copy if applicable |
10p per sheet per copy from Clerk. |
|
Schedule of charges (for the publication of information) |
Hard copy if applicable |
10p per sheet per copy from Clerk. |
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Class 6 – Lists and Registers
Currently maintained lists and registers only
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Some information may only be available by inspection |
|
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Any publicly available register or list (if any are held) |
Hard copy if applicable |
10p per sheet per copy from Clerk.
|
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Assets Register |
Hard copy if applicable
|
10p per sheet per copy from Clerk. |
|
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish council) |
Hard copy if applicable
|
10p per sheet per copy from Clerk. |
|
Register of members’ interests |
Held by North Norfolk District Council |
NA
|
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Register of gifts and hospitality |
Held by North Norfolk District Council |
NA
|
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Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
|
Some information may only be available by inspection)
|
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Allotments |
Not Applicable |
NA
|
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Burial grounds and closed churchyards
|
Not Applicable |
NA |
|
Community centres and village halls |
Not Applicable |
NA
|
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Parks, playing fields and recreational facilities |
Not Applicable |
NA
|
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Seating, litter bins, clocks, memorials and lighting |
Hard copy if applicable |
10p per sheet per copy from Clerk. |
|
Bus shelters |
Hard copy if applicable |
10p per sheet per copy from Clerk. |
|
Markets |
Not Applicable |
NA
|
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Public conveniences |
Not Applicable |
NA
|
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Agency agreements |
Not Applicable |
NA
|
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A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) |
Not Applicable |
NA
|
SCHEDULE OF CHARGES This describes how the charges have been arrived at and are published as part of the guide.
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TYPE OF CHARGE |
DESCRIPTION |
BASIS OF CHARGE |
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Disbursement cost |
Photocopying @ 10p per A4sheet (black & white) |
Actual cost * |
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Postage |
Actual cost of Royal Mail standard 2nd class |
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Statutory Fee |
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In accordance with the relevant legislation |
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Other |
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* the actual cost incurred by the Council