BEESTON REGIS PARISH COUNCIL

Minutes of the meeting held on 14th July, 2010. at the Scout HQ., Cromer Rd., Beeston Regis commencing at 7pm.


Present: M.Knowles (Chair), M.Church, D.Thompson, G.Dyson, K.Hill, Mrs.M.Wright, R.Beckley and the Clerk. Also present were B.Hannah (NCC) and Lucinda Leonard (Norfolk RCC)

1a. To receive and consider apologies:
Apologies were received and accepted from P.Kemp, B.Hill, and Mrs.M.Roffe.
Apologies were also received from PCSO.Baxter.

1b. To receive Declarations of Interest on agenda items:
None received.

2. To approve the minutes of meeting held 9/6/10:
These had been circulated to members and were accepted as a true record. (Prop; RB, Sec: MW).

At the Chairs suggestion it was agreed to take items 9(g) and 11 next.

9g. To receive presentation re Norfolk RCCs "Good Neighbour Project":
The Chair introduced Lucinda Leonard who was a Development Worker for the Norfolk RCC. She stated that the project He informed members thatwas already successful in 20 villages in Suffolk and was now active in Potter Heigham, Ryburgh, and Little Snoring in Norfolk. It was a simple concept to assist parishioners with small tasks or befriending and the point of contact was a mobile phone. A small committee needed to be formed to get the scheme up and running which she anticipated would cost approx. £500 p.a., the main costs being for the phone and insurance. Calling a public meeting and advertising in the newsletter was a good way to generate interest, and from that point form a committee; then your workers/volunteers could be established. CRB checks would be needed to be carried out on the volunteers. The Chair and members had a positive reaction to the talk and thought BRPC should proceed further. A question might be incorporated in the questionairre going out to parishioners with a view to calling a meeting in late autumn. The Chair thanked Ms.Leonard who left the meeting.

11. To receive reports from District & County Councillors:
B.Hannah (NCC) stated that meetings regarding 9f were still ongoing and he invited the Chair to the next meeting. He was more optimistic that this long running problem might be solved. RB expressed disappointment that the police did not attend car boot sales to try and alleviate the problems. Before BH left the meeting RB mentioned the on-going problems associated with the Kingswood Centre.
The Chair thanked B.Hannah who then left the meeting.

3. Resolution re Public Participation (requests to speak on specific items):
No members of the public present.


4. Finance:
(a) To approve invoices for payment and note bank balances:
The Clerk asked members to note receipt of last years VAT in the sum of £366.39 and informed members that a cheque for members training(£80 - 2 members @ £40) (see item 7 in June minutes) had been cancelled as better value could be obtained by arranging a group training session rather than paying for individuals attendance at another meeting. The current bank balances were as follows :- A/C 10162132 £2,213 and A/C 10162140 £9,386. The Clerk gave explanations regarding the five payments scheduled for payment after which the following were approved :- C.Allen £70.00, P.Bullimore £358.18, W.Runton Scouts £ 25.00, S.Meakin £65.00, and NNDC.£659.88 (Prop: DT, Sec: MC - agreed).
KH expressed concerns regarding the cost of emptying dog bins.
(b) To receive verbal report on Insurance:
The Clerk informed members that a problem had occurred in respect of extending the maximum age of councillors on the Personal Accident section of the PCs insurance. The request from the underwriters of Aon to obtain doctors statements in respect of two councillors (over 75 yrs) seemed completely unreasonable and the matter had been referred to the Norfolk Assoc. of Local Councils. The Clerk understood that this had then been referred to the National Association. RB confirmed the situation and said that he and the clerk would be reporting back to members as soon as possible.
(c) To review Financial Regulations:
It was agreed the Clerk circulates a copy of the FRs and members would consider this matter at the next meeting.

5. Planning:
(a) To note decisions received from NNDC since last meeting:
None received.
(b) To consider planning applications received since agenda printed:
None received.
(h) LDF - incl. Travellers Sites and SMP (Strategic Envir.Assessment):
RBs reply (copied to members) in respect of the Strategic Environment Assessment was noted. RB pointed out that the SMP (for our area) was not yet approved. He also stated that permanent gypsy sites were now off the agenda as the EERA, who imposed sites on the district councils, was being disbanded.
(k) To further consider Affordable Housing in the parish:
The Clerk reported that the NNDC. Housing Enabling Officer was still waiting for the planners response to suggested sites. However the Clerk had also been informed that funding may also become a serious problem with the current economic situation. RB disagreed and referred to private projects that appeared to progress faster than public sector schemes. He thought that the PC must press planners to move forward. The Chair asked RB to keep the PC informed of the progress of other projects and members noted that Beeston Regis was at least in the Forward Programme to 2015.
(l) To discuss future use of the Priory Site:
All members had received copies of the letter addressed to the Church from the secretary of the Historic Buildings Trust. After a brief discussion it was agreed to leave this matter.
(m) To consider PCs responsibilities re the AONB:
These were noted.


6. To consider Highways and Footpath matters (incl Grit Bins):
The Clerk reported on the following:-
Grit Bins - Regis Ave & Abbey Park - apologies from Chair/Clerk as still o/s.
Parking on verges/pavements in Regis Ave - referred to police who are taking action.
Fence on east of Britons Lane - To be referred to Highways.
Path leading from Abbey Pk to A149 - overgrown and already reported to Highways.
(Members thanked DT for clearing the worst of the weeds/brambles on this path)
Community Rangers Scheme - noted but not yet in this area.
The Clerk was asked to deal with the following new matters :-
Pot Holes on Britons Lane adjacent to Heathside (to be referred to Highways)
Dangerous parking around entrance to Priory Close (to be referred to police)
Path between Priory & Maze overgrown - to be referred to NCC Countryside Officer.

7. Meetings & Conferences (to receive reports and announcements):
The Clerk gave a brief report on his attendance at the NNDC Area Forum (Holt) and at the NALC/SLCC Summer Conference (Norwich). Information would be circulated to members and he stated how impressed he was in respect of the Summer Conference both with the organisation of the event and with the content of the agenda.
MW and RB gave a brief report on their recent attendance at the Hooke Charity meeting. GD also reported on his attendance at the recent meeting of the Sheringham Preservation Society.

8. PC Assets:
(a) To note verbal report on Street Lighting:
The Clerk reported on the light adjacent to 18, Priory Close following RBs discussion with a parishioner who lived nearby. After discussion it was agreed to "black out" the west side of this light ensuring at the same time that the light was adequate for the footpath next to it. The Clerk was also instructed to ask T.T.Jones Electrical whether it was possible for similar work to be carried out on the light adjacent to 1, Caxton Close, again without restricting too much light to the footpath.

9a. To consider maintenance of ditch east of Beeston Common:
The Chair reported on his meeting with members of Sheringham Town Council and the Drainage Officer from NNDC (Rob Lewis). He informed members that Sheringham Town Council had agreed to clear their side of the ditch and suggested that BRPC should monitor the situation before writing to parishioners living adjacent to the ditch. This was agreed. RB reported on his attendance at a parishioners house in Sheringwood regarding a surface water problem.

9d. To receive report re village survey (alternative parish plan):
GD reported on behalf of the working group stating that a second meeting had taken place when amendments had been made to the draft questionnaire. PK had worked very hard on producing a proof and discussions on receiving replies and collating information was ongoing. The next meeting was on 1/9/10. RB suggested that the latest version be available to members in order that any comments and input could be fed back to the working group.

9f. To consider car parking during Sunday Car Boot Sales:
This item was covered under item 11 (B.Hannahs report) - see page 1.
9g. - see page 1.

9h. To consider Norfolk Fire Authority Safety Plan 2011-14:
Members agreed to circulate this and place the matter on the next agenda.

10. Quality Parish Status:
(a) To review Parish Councils Standing Orders:
The Clerk was instructed to circulate a copy of the SOs and place this item on the next agenda.

(b) To note Qtly. Newsletter (June 2010):
This had been published and delivered to households in the parish. It was noted that Runton PC had commenced producing a newsletter.

11. - see page 1.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
The Clerk reported on an incident at 43, Abbey Park which had been dealt with by the police. A copy of "Sheringham Outcomes" would be circulated by the Clerk

13. To receive Correspondence (not included in agenda items above):
The following had been received :_
NNDC Agenda & Minutes
Cromer & Sheringham Arts and Literary Festival brochure.
Green Build Event at Felbrigg Hall - 11th & 12th September.
Norfolk Police Authority - letter regarding restructuring.
Norfolk RCC - information re Alternative Transport Methods.
NCC - "Your Norfolk" magazine.
Norfolk Accident Rescue Service - letter requesting donation.
Letter re Triton Knoll Offshore Windfarm (off Lincolnshire)
N.Nfk Pathfinder Newsletter.
Announcement from NNDC re forthcoming New Housing Strategy.
All correspondence would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
No members of the public present.

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wed. 11th August, 2010. (7pm).

 

 

Minutes of the council meeting held on 9th June, 2010 at the Scout HQ., Cromer Rd.,
Beeston Regis commencing at 7pm.

Present: M.Knowles (Chair), R.Beckley, Mrs.M.Wright, M.Church, P.Kemp,
G.Dyson and the Clerk. Also present were two members of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from D.Thompson, Mrs.M.Roffe, and B.Hill.
Apologies were also received from B.Hannah (NCC).

1b. To receive Declarations of Interest on agenda items:
None received.

2. To approve the minutes of meeting held 12/5/10:
These had been circulated to members and were accepted as a true record. (Prop: GD, Sec: MW)

2a. To consider co-option of new member for parish council:
Two people had expressed an interest in joining the council and their CVs had been circulated to members. The Clerk informed members that one of these people had withdrawn when he was requesting their attendance at this meeting. Keith Hill confirmed his wish to join the parish council and at the Chairs request he left the meeting whilst his application was discussed. After a brief discussion it was unaminously agreed that Keith Hill be co-opted and he was called back to the meeting and informed accordingly (Prop: RB, Sec: MK). He duly signed his Declaration of Acceptance of Office and the Clerk informed him that he had 28 days to submit his Interest forms to NNDC. The Clerk would inform NNDC of his co-option. The Chair welcomed Keith Hill to the parish council.

3. Resolution re Public Participation (requests to speak on specific items):
Prop: MK, Sec: RB - agreed. There was no requests to speak on agenda items and the Chair re-opened the meeting and moved on.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132, £676 and A/C 10162140, £11386. The Clerk gave explanations regarding the six payments scheduled for payment after which the following were approved :- C.Allen £70.00, P.Bullimore £360.08, W.Runton Scouts £25.00, Upcher C/P £5.00, T.T.Jones Electrical Ltd £122.65, and Aon Ltd £2.63 (Prop: GD, Sec: PK - agreed). Referring to the insurance payment to Aon Ltd. RB stated that he was concerned that Aon had requested medical statements regarding two councillors before fully accepting the PCs request to extend the Personal Accident Insurance for members beyond the age of 75. The Clerk would liaise with the members concerned to ascertain their personal feelings regarding this and it was agreed to take this matter up with NALC.



(b) To approve Financial Statements & Audit Returns (31.3.10):
Financial Statements, copies of the Audit Return and other information had been given to members with their agendas. The Clerk referred them to pages 7 and 8 of their pack (Section 1, Accounting Statements and Section 2, Annual Governance Statement of the actual Audit Return). The Income and Expenditure Statement on page 2 of councillors packs, giving full details of the years financial transactions was discussed . The Clerk pointed out that Income was up approx. £2k on the previous year and Expenditure was down approx. £2k giving increased balances of approx £4k compared to 31.3.09. This was noted by members and the Chair pointed out that the grant of £500 received was earmarked for the parish survey and not part of the normal income. After further discussion it was agreed to approve the Financial Statements including the Audit Return, Section 1, Accounting Statements, and Section 2, Annual Governance Statement (Prop: RB, Sec: MW).

5. Planning:
(a) To note decisions received from NNDC since last meeting:
PF/10/0300 - Retention of Field Shelter etc. at Bumblebarn, S'Wood - permission.
PF/10/0292 - Erection of 2 storey rear extn at 2, Meadow Cottages - refused
The Clerk had also received an e-mail regarding an enforcement notice being served in respect of the building work adjacent to Heath Barn, Britons Lane.
The above information was noted by members and the Clerk would circulate the detailed letters.
(b) To consider planning applications received since agenda printed:
None received.
(h) LDF - incl.Travellers Sites and SMP (Strategic Environ. Assessment):
The Clerk informed members that consultation papers had been received regarding the Strategic Environmental Assessment for the SMP from NNDC. It was agreed to obtain the disk and RB would consider whether circulation of all the documents was necessary. The Clerk would also enquire of the deadline in July by which responses were required.
RB spoke of the Permanent Travellers Sites and informed members that the pitches being forced on to District Councils may no longer apply as the EEDA was being disbanded under the new government. He reminded members that in his opinion there was no need for permanent travellers sites.
(k) To consider further Affordable Housing in the parish:
The Clerk had still not heard from NNDC. The Housing Enabling Officer was still waiting for the Planning Dept. to give a response to the sites they had put forward. This was noted by members.
(l) NCC Minerals/Waste LDF - Core Strategy Consultation:
RB had produced a summary document for members . The number of houses quoted in the Regional Spacial Strategy was now in question following recent government announcements and therefore NCC needed to re-visit extraction projections he said.
It was agreed that there was no need to comment at present but wait for the Site Specific Proposals document when the Britons Lane site would need to be considered.
(m) To consider PCs responsibilities re the AONB:
RB reminded members that there was a legal requirement for parish and town councils to consider the AONB in all their deliberations and it was agreed to place this matter on the monthly agendas.


6. To consider Highways and Footpath Matters (incl.Grit Bins):
The Clerk reported on the following :-
Path subsidence adjacent to 48, Abbey Pk - Path now re-constructed.
Path damage near village sign - programmed by Highways for patching.
Dogs fouling footpaths in Britons Lane - reported to NNDC Dog Wardens.
Dangerous Electrical Installation near railway bridge - reported to EDF Energy.
Long stay car in Housing Assoc. car park - no further action.
Grit Bins - Regis Ave & Abbey Pk - Chair and Clerk to investigate further.
The above was noted by members.
A letter had been received from a parishioner expressing concern regarding vehicles parking on the verges/pavement in Regis Avenue. Following considerable money being spent on improvements by NCC Highways in the past year it was agreed to ask the police to deal with this matter as they had done previously. The Clerk would write back to the parishioner accordingly.
MW again raised the subject of heavy vehicles using Britons Lane where there is a
7.5 ton weight limit in operation. Following RBs suggestion it was agreed that members collect evidence of this for onward transmission to the police.

7. Meetings & Conferences (to receive reports and announcements):
Invitations had been received in respect of the following :-
Cromer & Sheringham Arts/Literary Festival - 12/6/10 - PK will be attending
NNDC Area Forum - 24/6/10 - Holt Comm.Centre - MK, GD and Clerk to attend
NALC/SLCC. Joint Conference - 13/7/10 - Norwich (£40) - Chair or Clerk to attend
NALC. Training - Southrepps - 1/7/10 - £40 per delegate - MR & MC to attend.
Reports :-
RB reported that he had attended a Kingswood Meeting as a representative of the PC when discussions took place regarding a possible Norwich City FC Academy event. NNDC Environmental Health also attended the meeting.
MW had attended a charity meeting (Hooke and Unknown Donor) when the sale of charity land was discussed. A parish council representative was required to take the place of Mike Bliss who recently resigned as a parish councillor. It was agreed that Roy Beckley joins Maisie Wright as the PCs reps. (Prop: MK, Sec: PK). The Clerk would write to the charity accordingly.

8. PC Assets:
(a) To note verbal report re street lighting:
The Clerk informed members that the contractor had to be called to attend lights that had become faulty in Priory Close. This was noted. KH reported a further light that needed attention adjacent to 13, Caxton Close. The Clerk would inform the contractors accordingly.
(b) To note information from NNDC re the Bottle Bank:
The Clerk asked members to note that the weight of glass collected was down in the year to 31/3/10 compared to the previous year (08/09 = 14.08 tons, 09/10 = 12.85 ton)

9a. To consider maintenance of ditch east of Beeston Common:
The Clerk had no further news.

9d. To receive report re village survey (Alternative Parish Plan):
PK reported on behalf of the working group who would be meeting again next week.
PK advised the group on the PCs progress todate and distributed example questionnaires asking for the groups thoughts on them. It was agreed PK would produce a draft questionnaire for the next meeting and the school could do the analysis work with the completed returns at the appropriate time. To obtain a high return of questionnaires they would be collected or picked up in a clear self-seal envelope. Advertising the questionnaire in the parish could be started and it was hoped to distribute it with a quarterly newsletter. The Chair asked for the councils thanks to Paul Kemp be recorded for the high amount of work he had put into this project.

9f. To consider car parking during Sunday Car Boot Sales:
Meetings and discussion was still ongoing between B.Hannah (NCC), NCC Highways, and the proprietor. This was noted.

9g. To consider Norfolk RCCs "Good Neighbour Project":
A representative from the Norfolk Rural Community Council would attend the July meeting.

10. Quality Parish Status:
(b) To consider Qtly. Newsletter (June 2010):
This would include the Annual Report and the Financial Statement. The Chair and Clerk would liaise on its production.

11. To receive reports from District & County Councillors:
No reports were available.

12. To consider Sect.17, Crime Disorder Act (incl.Police Report):
In the absence of the PCSO. the Chair moved on.

13. To receive Correspondence (not included in agenda items above):
The following had been received :- North Norfolk Pathfinder Newsletter, Press report re removal of debris on beach, NNDC photographs/letter re beach clearance.
These would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: MK, Sec: RB, agreed) - adjourned - no comments etc - meeting re-opened.

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wed. 14th July, 2010 (7pm).
PK asked for his apologies to be noted.

 

 

Minutes of the Annual Parish Council Meeting held on 12th May, 2010 at the Scout Headquarters, Cromer Road, Beeston Regis, commencing at 7pm.

Present: R.Beckley (Chair), Mrs.M.Roffe, D.Thompson, Mrs.M.Wright, G.Dyson, P.Kemp and the Clerk.

1a. Election of Chairman & Declaration of Acceptance of Office:
The Clerk reminded members re standing orders on appointments (S.O. 15) and the Chair confirmed to members that he wished to step down as he had indicated at the annual parish meeting. It was proposed by MW and seconded by PK that Mike Knowles be elected Chairman for the coming year. MK had already indicated his willingness to stand to RB and the Clerk. This was agreed unaminously and the Clerk would arrange for Mike Knowles to sign his Declaration of Acceptance of Office as soon as possible. The Clerk would notify NALC and NNDC accordingly and RB remained in the Chair.

1b. Election of Vice-Chair & Declaration of Acceptance of Office:
RB indicated that he would like to assist MK in his new role as Chairman and it was proposed by MR and seconded by DT that R.Beckley be elected Vice-Chairman for the coming year. This was agreed unaminously and RB duly signed his Declaration of Acceptance of Office which was witnessed by the Clerk. RB remained in the Chair for the meeting.

1c. To receive and consider apologies:
Apologies were received and accepted from M.Knowles and B.Hill. Apologies were also received from B.Hannah (NCC) and Mrs.A Sweeney (NNDC). The Chair informed members that M.Bliss had tendered his resignation from the council and the Clerk had notified NNDC accordingly with the statutory vacancy statement now placed on the notice board. The Chair recorded his thanks for all the work carried out by M.Bliss in the past and read from his resignation letter which indicated his willingness to help the parish council whenever possible and suggested possible questions in regard to the parish survey.

1d. To receive Declarations of Interest on agenda items:
None declared.

2. To approve the minutes of meeting held 14/4/10:
These had been circulated to members and were accepted as a true record. (Prop: DT, Sec: GD - agreed).

2a. To consider co-option of new member for parish council:
With the resignation of Mike Bliss there was a possibility of the PC having to co-opt two people for the council. The Clerk informed members that two people, interested in serving on the council, had now submitted their CVs. This was probably as a result of the distribution of the recent newsletter which contained the vacancy advert. The CVs would be circulated to members and must remain confidential. The Chair was hopeful that NNDC would give the PC clearance to co-opt for the second vacancy in time for the June 9th meeting when he hoped that both vacancies might be filled. This was noted by members.

3. Resolution re Public Participation (requests to speak on specific items)
No members of the public were present.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The Clerk informed members that the first half years precept money had been received in respect of 2010-11. The current bank balances were as follows :-
A/C 10162132 £106, A/C 10162140 £13,017 - this was noted by members. The Clerk gave explanations regarding the four payments scheduled for payment after which the following were approved :- C.Allen £70.00, P.Bullimore £360.50, West Runton Scouts £50.00, and M.Wright £8.36 (Prop: DT, Sec: PK, - agreed). The Clerk was requested to speak with C.Allen regarding glass clearance near the bottle bank.
(b) To consider Insurance Review & Annual Premium (£637.95):
The Chair reported on his annual review which would be circulated to members. He reminded members of the declarations that they needed to make and pass to the Clerk before renewal on 1/6/10. He recommended that in Section A (Property) that the old Hansol Computer is deleted and the words Desk Top Computer inserted as well as adding the second notice board which appeared to be missing from the schedule. Under Section F (Personal Accident) he recommended that the members age limit be raised to 85 years. Members agreed with the recommendations and agreed to pay the renewal premium which the Chair stated was still good value (Prop: DT, Sec: PK).
(c) To confirm Bank Mandates for 2010-11:
The following were approved for the financial year 2010-11 :-
E-on £179.48 (Direct Debit) Monthly - supply of electricity.
T.T.Jones Electrical £64.31 (Standing Order) Monthly - street light maintenance.
(Prop: MR, Sec: DT - agreed).
(d) To consider Donation to the Citizens Advice Bureau:
The Clerk brought this matter to members attention following the recent annual parish meeting when parishioners supported the idea of a donation to the CAB who were responsible for the part-time sessions in Sheringham at the Jesu premises. After discussion it was agreed to donate the sum of £50.00 (Prop: DT, Sec: PK - agreed)

5. Planning:
(a) To note decisions received from NNDC since last meeting:
PF/10/0219 - Extension at Meadowside, Church Close - Permission given
PF/10/0255 - Extension at Radway, Church Close - Permission given
The above were noted by members and the Clerk would circulate the detailed letters.
(b) To consider planning applications received since agenda printed:
None received.
(h) LDF - incl. Travellers Sites and SMP:
A letter had been received from AECOM regarding the formal consultation on the Shoreline Management Plan. There will be drop in sessions, surgeries, and much information available with the consultation running until 19/7/10. The letter would be circulated to members. The Chair did not have anything to report regarding the LDF and Travellers Sites. DT asked for a newspaper article to be circulated regarding Travellers Sites and wondered if NNDC would write to the new government on this matter.
(k) To further consider Affordable Housing in the parish:
The Clerk had still not heard from the NNDC Housing Enabling Officer regarding possible sites in the parish. However following a recent phone call in which he reminded NNDC that it was six months since the meeting with the Chair and Vice-Chair the Clerk said that they would try and have some news for members for the June meeting. The Chair was concerned that there still does not appear to be the will or desire at NNDC to build affordable homes in spite of the terrible statistics recently released regarding their record. MW referred to a recent newspaper article in which a very high percentage was quoted regarding the affordable element required in new developments. This would not encourage developers who were already struggling she said.

6. To consider Highways and Footpath Matters (incl. grit bins):
The Clerk reported on the following :-
Van parked near Priory Close entrance - reported to police - now moved.
Path subsidence near 48, Abbey Pk - Highways to reconstruct footpath.
Fingerpost sign to Priory - permission to use PC lamp (Prop: DT, Sec; RB, agreed)
Walkabout with Karl Rands (NCC Highways) (PB,RB, MK) - report on meeting.
Letter from NCC re Bus Stop improvements - letter to be circulated to members.
Long stay car in Britons Lane car park - Highways said it was a police matter.
Grit Bins (Regis Ave., & Abbey Pk) - GD/PK to look at Regis Ave site (Clerk, other)
MR reported on Dogs fouling the footpath in Britons Lane from the Priory Close entrance down to the main A!49 coast road. The Clerk was instructed to contact the NNDC Dog Wardens. RB reported on a dangerous electricity installation on the footpath behind the railway bridge. The Clerk was instructed to contact EDF Energy.
It was agreed that RB drafts an e-mail for the Clerk to send to PCSO Gary Baxter, enclosing his recent photographs, asking further regarding the long stay car in the Britons Lane car park.

7. Meetings & Conferences (to receive reports and announcements):
Invitations had been received in respect of the following :-
NALC - Seminar titled Open for Business (Rural Enterprise) 24/6/10, Cromer
NALC - Seminar re Allotments 28/6/10 - Sprowston Parish Council premises.
NALC - Training for Councillors 1/7/10 at Southrepps - c/fwd June meeting
Reports :-
MW stated that she would be attending a meeting on 14/5 re the Hooke Charity.
RB reported that he had attended Civic Services in Cromer and Sheringham.
PK/RB had attended the Upcher Community P/Ship meeting for members on 11/5/10.
PK reported the following :- NWACTA, Community Bus Network expanding to this area, update on the Community Funding from the Community Chest, Arts & literary Festival, Crab & Lobster Festival, Experience Sheringham leaflet, Guided and Escorted Walks in the Sheringham area, Upcher Community Bank, update on the Arts and Sculpture Trail, and a consultation on the West Prom railings.

8. PC Assets:
(a) To note decision at Annual Parish Meeting re Part-Night Lighting:
The council agreed and accepted the parishioners views (Prop:DT, Sec: RB) in that the parish lighting should remain as it is (lights on from dusk til dawn).

9a. To consider maintenance of ditch east of Beeston Common:
There was no further news from the NNDC Drainage Officer.

9d. To consider future plans for the parish (incl. survey):
The Clerk informed members that a Working Group had now been established to forward the parish survey. Their first meeting would be on 26/5/10 at the Scout HQ commencing at 7pm. All parties had been informed and the relevant papers todate would be made available by the Clerk. It would be up to the working group to decide on how to proceed with this project but the council hoped that the questionnaire would be available to go out with the autumn newsletter. The grant of £500 was available to meet all costs. The Working Group would be Councillors Paul Kemp and Geoff Dyson, Anthony Baker representing the Church, Stewart Forton and pupil representing the High School, and parishioners Mrs.M.Long and Mrs.M.Kemp.

9f. To consider car parking during Sunday Car Boot Sales:
B.Hannah (NCC) had asked the Clerk to report verbally that meetings were still ongoing and that NCC Highways (Darren Mortimer) was now involved. This was noted by members.

9g. To consider Norfolk RCCs Good Neighbour Project:
This subject was aired at the annual parish meeting and got a positive reception. Members would await the Norfolk RCCs representative who was attending the July parish council meeting.

10. Quality Parish Status:
(b) To consider Qtly. Newsletter (June 2010):
The contents of the next newsletter were already established with the Annual Report and the Accounts to 31/3/10 occupying considerable space in this edition.
(f) To consider Asset Inspection & receive report:
DT reported that he was fairly happy with the condition of the PCs assets. The Chair confirmed with him the asset values and thanked him for his report.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors. Note BHs comments at 9(f).

12. To consider Sect.17, Crime & Disorder Act (incl. Police Report):
In the absence of the PCSO the Chair moved on.

13. To receive Correspondence (not included in agenda items above):
The following had been received :- NNDC Agenda/Minutes (note Tesco debate & decision) and Police Authority letter re Custody Visiting Scheme. These would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
Not required as no members of the public were in attendance.

15. To confirm date of next meeting - future agenda items :
This was confirmed for Wed. 9th June, 2010 (7pm). The Clerk asked members to note that the approval of the Accounts/Financial Statements would be on the agenda. The Chair requested that responsibilities for AONB be put under Planning in future.

 

 

Minutes of the meeting held on 14th April, 2010 at the Scout Headquarters, Cromer Road, Beeston Regis, commencing at 7pm.

Present: R.Beckley (Chairman), M.Knowles, D.Thompson, Mrs.M.Roffe, M.Church, B.Hill, G.Dyson, P.Kemp, Mrs.M.Wright and the Clerk. Also present was one member of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from M.Bliss. Apologies were also received from B.Hannah (NCC) and Mrs.A.Sweeney (NNDC).

1b. To receive Declarations of Interest on agenda items:
Declarations of personal interests were made by PK (5d) and RB (5e).

2. To approve the minutes of meeting held 10/3/10:
These had been circulated to members and were accepted as a true record. (Prop: MR,
Sec: DT - agreed).

2a. To consider co-option of new member for parish council:
MW informed members that she had not been able to contact the former councillor that she hoped would be interested in joining the parish council. The Chair expressed the importance of filling this vacancy and the Clerk informed members that the advertisements on the notice boards had not generated a response. This item would be carried forward to the next meeting.

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK, - agreed). The meeting was adjourned but there was no requests from the public to speak on specific items. - the meeting was re-opened.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The Clerk asked members to note that the year end accounts had to be approved by the council by 30/6/10 and the appropriate notices regarding parishioners statutory rights and the external audit date would be posted on the notice board. He also informed members that the insurance documentation for 2010/11 had been passed to the Chairman to carry out the annual review prior to payment etc. The Chair asked members to note the new Declaration involving the Clerk and members. The Clerk would circulate a copy of the five questions/declaration to members in order that they could each make a return for the Clerk to use when renewing the insurance.
The current bank balances were as follows :- A/C 10162132 £998, A/C 10162140 £6517 - this was noted by members. The Clerk gave explanations regarding the five payments scheduled for payment after which the following were approved :-
C.Allen £60.00, P.Bullimore £360.88, West Runton Scouts £25.00, Sheringham Town Council £26.82, and Norfolk ALC. £175.09. (Prop: DT, Sec: MR, - agreed).

(b) To review remuneration for Bus Shelter Cleaning/Work:
The Clerk informed members that the current payment (£60) had been in place since 2007/08. After a brief discussion it was agreed to increase the payment to £65 w.e.f. April 2010. (Prop: MR, Sec: DT, - agreed).

5. Planning:
(a) To note decisions received from NNDC since last meeting:
None received.
(b) To consider planning applications received since agenda printed:
PF/10/0292: Two storey extension at 2, Meadow Cottages, Beeston Common:
After discussion it was agreed no objections to this application (Prop: RB, Sec: DT)
(d) PF/10/0300: To consider planning application re Bumblebarn, Sheringwood:
After discussion it was agreed no objections to this application (Prop: DT, Sec: MW)
(e) PF/10/0255: To consider planning application re Radway, Church Close:
After discussion it was agreed no objection to this application (Prop: PK, Sec: GD)
RB did not vote on this item.
(h) LDF - incl. Travellers Sites and SMP:
The Clerk informed members that the Site Specific Proposals Draft Plan and the Re-Use of Rural Dwellings Draft Policy (with supporting documents) had been submitted to the Government for examination. The Government will appoint an Inspector to examine the soundness and legal compliance of the submission, with hearings in the summer, and a binding report by the end of 2010. (per letter received from NNDC. Which would be circulated to members).
The Chair informed members that he thought NNDC was of the opinion that permanent travellers sites were not necessary in north-norfolk and would be looking at the issue carefully before proceeding further with this matter. This was noted.
(k) To further consider Affordable Housing in the parish:
There was still no news from NNDC regarding this matter.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following:-
Pot-hole on Britons Lane near Heathside - reported to NCC Highways for inspection.
Drains on Britons Lane near Heathside - reported to NCC Highways for inspection..
Parish Walkabout with Highways Engineer - arranged for Thurs. 22/4/10 at 9am.
Receipt of Notice re Footpath Closure (FP17) - Church Cl. Westwards: 4-12/5/10.
The Clerk spoke of vehicles on footpaths/verges and informed members that PCSO.Gary Baxter had issued polite warning notices. Members were still concerned with the mobile catering van parked near the Priory Close/Britons Lane junction and asked the Clerk to write to the police expressing concerns for other road users. The Chair referred to a telephone conversation with a parishioner who was also concerned about this van and he asked her to phone the police who had the powers to deal with the matter whereas the parish council did not.
The Clerk spoke about the long stay car parked on the Britons Lane car park. The owners (Victory Housing Trust) had written to the council and were not prepared to ask their tenant to move the vehicle at this present time (copy letter supplied to all councillors). An e-mail had also been received from PCSO. Gary Baxter referring to the Road Traffic Act and other relevant information. He had also written to other agencies and would contact the parish council if and when he received replies. After discussion the Clerk was instructed to write to Victory Housing Trust stating that the contents of their letter had been noted and hope the matter would be kept under review. The Chair said that the extended Road Traffic Act included public places and car parks when it came to the requirements of a vehicle to be taxed and insured and would like to take up the matter with Karl Rands (NCC Highways Engineer) when the parish walkabout takes place on 22/4/10. He would show photographs to him and to the police which shows that this car park is a public place and would therefore fall under the RTA.
MR commented on the daffodils and flowering trees in the parish which members agreed were a nice edition to the village.

7. Meetings & Conferences (to receive reports and announcements):
Invitations had been received in respect of the following :-
NALC - Afternoon Coffee & Chat - Letheringsett, 19/5/10 - MR/PB to attend
NALC/NNDC - Meeting on Standards - Colby Village Hall - 26/5/10 - noted.
NNDC - Civic Service - Invite to Chair - Cromer Church - 21/4/10 - RB to attend.
Sheringham TC - St.Georges Day Concert - Sheringham Church - 23/4 - noted.
Norfolk RCC - General meeting - Dereham - 27/4/10 - noted.
NNDC - Area Forums - Various venues - June/July 2010 - MR to attend.

8. PC Assets:
(a) To further consider Bottle Bank:
MR reported that the new contractors had established regular collections from the Bottle Bank every 2-3 weeks. The situation would continue to be monitored but at present there was no need to acquire a second container.

9a. To consider maintenance of ditch east of Beeston Common:
The Clerk had been informed verbally that the NNDC Drainage Officer was still awaiting a reply from Anglian Water Services.

9d. To consider future plans for the parish (incl.survey):
The Clerk reported that he had done nothing further on the survey and he had not received any feedback from members on possible further questions and ideas. There had been an article placed in the forthcoming newsletter and the £500 grant awarded by NALC. had been banked. He suggested a way forward may be to establish a small working party as it was an important survey and should not be left to one individual. He also reported that the Church had expressed an interest in progressing this project. Following the Chairs proposal it was agreed to form a working party made up from councillors (possibly PK and GD), and representatives from the Church, High School, and parishioners. The Clerk would try and arrange an initial meeting on a Wednesday evening (19/5 or 26/5) after the annual parish and annual council meetings.

9f. To consider car parking during Sunday Car Boot Sales:
The Clerk had been asked by B.Hannah (NCC) to report that a meeting had taken place between himself, the proprietor, and Sgt.Money. Progress had been made and a further meeting was planned with NCC, Highways being invited. This was noted by members,

9g. To consider Norfolk RCCs Good Neighbour Project:
The Clerk reported that a representative of NRCC would attend the July meeting and give a short presentation. It was hoped that the survey (see 9d) would be useful and connect with this project. An article had been placed in the newsletter.

10. Quality Parish Status:
(a) To review training for Councillors:
It was agreed to monitor the county associations training programme in order that new councillors and other interested members could attend an initial training course sometime in the summer. A provisional date of 1/7/10 was currently on the programme.
(b) To consider Qtly. Newsletter (Mar/April 2010):
Copies of the newsletter were handed to members by MK who asked for them to be proof read and any errors notified to him. It was hoped to print this edition in 7-10 days time in order that members can deliver them towards the end of April (this would hopefully make the annual parish meeting reminder more effective).
(d) To consider Annual Parish Meeting & Annual Report:
The meeting, arranged for 5th May, would follow the usual format and had already been advertised in the latest newsletter. MR and MW agreed to provide refreshments for the event. It was agreed not to provide door to door leaflets as the advert in the newsletter was considered sufficient particularly as the Clerk placed additional notices around the village as well as the usual ones on the four notice boards.
The Chair said he had the Annual Report in hand which would form the basis of his speech at the APM as well as being published in the June newsletter.
(e) To consider NNDCs letter re Code of Conduct (Para 3:1) :
A copy of the letter had been provided to all members and its contents noted.
(f) To consider Asset Inspection:
DT agreed to carry out the annual inspection and the matter would be placed on the next agenda to receive his report. The Clerk would provide a copy of the asset schedule from the Insurance documents in order that the current insured values could be verified.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors. Note B.Hannahs report at 9(f).

12. To consider Sect.17, Crime & Disorder Act (incl. Police Report):
In the absence of the PCSO. the Chair moved on.

13. To receive Correspondence (not included in agenda items above):
The following had been received :- NCC magazine Your Norfolk, letter from Energy Saving Trust, Guide to responsibilities of local authorities regarding AONBs produced by Natural England. These would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
(Prop: BH, Sec: DT, - agreed) - adjourned - comments were made regarding excessive litter on FP17 - meeting was re-opened.

15. To confirm date of next meeting - future agenda items:
The Annual Parish Meeting was confirmed for Wed. 5th May, 2010 (7pm)
The Annual Council Meeting " " " " 12th May, 2010 (7pm)

 

Minutes of the meeting held on 10th March, 2010 at the Scout Headquarters, Cromer Road, Beeston Regis, commencing at 7pm.

Present: Mrs.M.Roffe (Chair), D.Thompson, B.Hill, G.Dyson, Mrs.M.Wright & Clerk
Also present was one member of the public.

In the absence of R.Beckley and M.Knowles a chairman for the meeting had to be elected. Standing Order 10 (Resolutions moved without notice) applied. It was agreed that Mrs.Roffe takes the chair (Prop: DT, Sec: BH).

1a. To receive and consider apologies:
Apologies were received and accepted from R.Beckley, M.Knowles, M.Bliss, M.Church, and P.Kemp. Apologies were also received from Mrs.A.Sweeney (NNDC), B.Hannah (NCC), and PCSO.Baxter.

1b. To receive Declarations of Interest on agenda items:
None received.

2. To approve the minutes of meeting held 10/2/10:
These had been circulated to members and were accepted as a true record (Prop: DT, Sec: GD - agreed)

2a. To consider co-option of new member for parish council:
The Clerk informed members that there had been no responses to the vacancy posters placed on the notice boards recently. Members needed to consider this as a matter of urgency and MW said she would make an approach to a former councillor who she thought may be interested.

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: MR, Sec: MW, - agreed). The meeting was adjourned but there was no requests from the public to speak on specific items - the meeting was re-opened.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £414, A/C 10162140 £7516 - this was noted by members. The Clerk gave explanations regarding the seven payments scheduled for payment after which the following were approved :-
C.Allen £60.00, P.Bullimore £368.80, W.Runton Scouts £50.00, T.T.Jones Electrical Ltd £98.41, The Lunch Box £60.00, Norfolk A2Z £45.00, & Norfolk RCC £25.00.
(Prop: DT, Sec: BH, - agreed)

5. Planning:
(a) To note decisions received from NNDC since last meeting:
None received.




(b) To consider planning applications received since agenda printed:
The following application had just been received :-
Ref: PF/10/0219 - Two storey rear extension, Balcony, Raising chimney heights, Rendering of external walls, Erection of boundary walls, at Meadowside, Church Cl:
After discussion it was agreed there was no objections (Prop: DT, Sec: MW).

(h) LDF - incl. Travellers Sites and SMP:
A copy of an update on the SMP from AECOM had been received and circulated to members. A NNDC newsletter regarding the North Norfolk Pathfinder had been received and would be circulated to members following the meeting (this contained a summary of the Beeston Regis Derelict Defence Project which was discussed at the last meeting when the NNDC Coast Protection Officer attended).

(k) To further consider Affordable Housing in the parish:
There was still no news from NNDC regarding this matter.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Britons Lane car park - long stay vehicle - see item 12 (Police Report)
Gritting of Britons Lane - still being gritted (not removed from schedule) - noted.
Footpath near Maze & Priory - Pollution problem reported to Envir.Health - noted.
Shooting on land near Regis Ave - Clerk reported to members.
Members asked for the following to receive attention :-
Request to NNDC to fix small sign to main Abbey Pk sign (as per DT)
Report pot-hole and blocked drains on Britons Lane to NCC Highways
Report vehicle and van partially parked on pavement in Brits Lane to Police.

7. Meetings & Conferences (to receive reports and announcements):
Invitations had been received in respect of the following :-
NALC - "Employment Matters" - 31/3/10 - E.Tuddenham (10 - 3.30pm) - noted.
NALC - "Initial Training, Councillors" - 25/3 - Dereham (10 - 3.30pm) - noted.
NALC - "Gypsy/Traveller Conference" - 22/3 - Swaffham (10 - 3pm) - noted.
NNDC - "Meeting/Conference: Allotments" - 8/7/10 (6 - 8pm) N.Nfk offices -noted

8. PC Assets:
(a) To consider Bottle Bank and further capacity requirements:
MR reported on the increased usage of the bottle bank which was now being emptied approx. every two weeks. This would create further income for the parish council but concerns were expressed as to who was using the facility. It was agreed to continue with one bottle bank but if evidence is brought to the attention of the parish council that it is not domestic glass being deposited then further consideration and action may need to be taken. The bottle bank would be carefully monitored.

9a. To consider maintenance of Beeston Common ditch:
There was no further news from NNDC regarding responsibility for the ditch which formed the western boundary of the parish. The Clerk reminded members of riparian ownership and of the possible letter that may have to be sent to all owners of property adjacent to this ditch.


9d. To consider future plans for the parish (incl.survey):
The Clerk reminded members that the PC had been successful in obtaining a grant of £500 for the purposes of carrying out a village survey. He wished to record his thanks to the Sheringham High School pupil who had assisted him at the presentation day and also to DT and GD who had attended and supported the scheme. The Clerk said that over the next few months we must turn what is a draft questionairre (circulated to members last month) into a finished item in order to get it out to parishioners possibly contained in the June newsletter. He asked members to think of more questions and ideas over the next few weeks. Members agreed to this and DT brought another questionairre to the attention of the Clerk which contained questions aimed at younger people.

9f. To consider car parking during Sunday Car Boot Sales:
It was not possible to discuss this matter any further with Roy Beckley and Brian Hannah (NCC) both absent from the meeting. Members expressed concern that the new car boot season will soon be starting and nothing had been resolved in respect of this problem. The outcome of a meeting between Sgt.Money, Brian Hannah and the proprietor was not known. It was intimated that an article in the newsletter may have to be published informing parishioners that efforts had failed. The Clerk would contact B.Hannah for an update.

9g. To consider Norfolk RCCs Good Neighbour Project:
A copy of the NRCCs letter had been circulated to members who liked the project. The Clerk was instructed to arrange for their representative to attend a parish council meeting in the next few months in order to try and progress this matter.

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk stated that the presentation of the QPS certificate on 26/2/10 by N.Lamb MP had gone well with attendees saying they had enjoyed the afternoon. The Clerk thanked MR and MW for providing the refreshments and generally looking after people at the event. QPS will continue to appear on agendas although updates were no longer necessary. Matters which will continue our development and maintain our status, many of which appear on the parish council calendar, will be placed on future agendas. This was noted by members.

(b) To consider Qtly. Newsletter (Mar/April 2010):
The following items could be included in the next edition which would be published in April with a possible delivery date around the third week in April :- Grit Bins and local authority responses to the bad weather, obtaining QPS., discussion re part-night lighting, announcement re village survey/questionairre, and an annual parish meeting reminder. The late production this quarter would enable a reminder regarding the annual parish meeting to be more effective.

(d) To consider Annual Parish Meeting agenda & arrangements:
It was agreed the agenda remains similar to last year with the main body of it being Parish Matters when parishioners have their say. Subjects such as matters listed at 10b and the question of Donations would be included. The Scout HQ would be used as in the past. The date would be fixed at 10(e).

(e) To agree next years meeting dates (incl. annual parish meeting):
Members agreed that they would like to keep to the second Wednesday of the month for council meetings. It was also agreed that the Annual Parish Meeting would be on 5th May, 2010 followed by the Annual Council Meeting on 12th May, 2010. The Clerk would arrange to have the Calendar of Meetings for 2010-11 drawn up accordingly.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.

12. To consider Sect 17, Crime & Disorder Act (incl. Police Report):
Apologies had been received from PCSO. Gary Baxter who had e-mailed the following :- 1. Three crimes had been committed in the parish since the last meeting (2 domestic and 1 attempted burglary). 2. The common area had been patrolled regarding behaviour issues with youngsters and their parents had been spoken to.
3. Sheringham SNT had arrested youths regarding vehicle damage in the area. 4. The car parked on the Britons Lane car park (long term) from the Legal Services view was that as far as they were concerned the area did not meet with their criteria of a road under the recent Road Traffic Act legislation. DT requested that the Clerk asks for further details and under what section(s) their interpretation came from. It was also requested that the PCSO enquires of this vehicles tax status.

13. To receive Correspondence (not included in agenda items above):
The following had been received :- Nfk Playing Fields Association Newsletter, NNDC Environment Awards letter, Energy Savings Trust Letter/Leaflet, NNDC Agenda & Minutes, NNDC Annual Parish/Town Council Conference minutes 2009. These would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
(Prop: BH, Sec: DT, - agreed) - adjourned - the Clerk was asked to contact the appropriate agencies, including District and County Councillors, regarding vehicles parked on verges and pavements in the parish. - meeting was re-opened.

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wed. 14/4/10 (7pm).

 

Minutes of the meeting held on 10th February, 2010 at the Scout Headquarters, Cromer Road, Beeston Regis, commencing at 7pm.

Present: R.Beckley (Chairman), M.Knowles, Mrs.M.Roffe, D.Thompson, M.Church, B.Hill, P.Kemp, G.Dyson, Mrs.M.Wright and the Clerk. Also present were B.Hannah (NCC), B.Farrow (NNDC. Coast Protection Officer), PCSO.Gary Baxter, and two members of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from M.Bliss.

1b. To receive Declarations of Interest on agenda items:
None received. The Chair reminded members that they could still declare interests immediately before an item was discussed.

2. To approve the minutes of meeting held 13/1/10:
These had been circulated to members and were accepted as a true record (Prop: MR, Sec: GD - agreed)

At the Chairs suggestion it was agreed to take items 12 and 9b next.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
The Clerk informed members that he had received written police reports following members requests at the last meeting and these would be circulated. PCSO.G.Baxter, attending as the new community officer, reported that there had been problems with youngsters near the Priory and the Common (related to consumption of alcohol) and stated that he would be observing in these areas in the next week or so. The council had received crime reports and so he took questions from members. The Chair raised the long outstanding problem with the abandoned/long-stay car in the Britons lane car park. He briefed the PCSO of the long history and requested that something be done to solve the problem. B.Hannah (NCC) had been in touch with the Victory Housing Association, who own the car park, on numerous occasions and had eventually in January written to their Chief Executive asking for action. It was agreed the Clerk writes formally to PCSO.Baxter who would try and solve this problem (Prop: DT, Sec: MW, - agreed). The Chair thanked PCSO.Baxter for attending.

9b. Beach Management at Beeston Regis (talk by Coast Protection Officer):
The Chair adjourned the meeting and Brian Farrow (NNDC. Coast Protection Officer) handed out papers/information on the Pathfinder Programme and its associated schemes. BF stated that the Government had £11 million available nationwide for approved schemes and initiatives of which NNDC had secured an excellent £3 million. The major part of this three million pounds would be spent on property but other schemes, including that at Beeston Regis, were in the pipeline. The Beeston Regis scheme involves the removal of old stone sea-wall pieces and rubble which would enable people to walk between Sheringham and West Runton at high tide. He said that this was just to remove debris, and revetments/sea defences would remain in place. It was hoped to complete the work before the start of the next summer season. The Chair re-opened the meeting. MK pointed out that most of this work was over the parish boundary and in Sheringham and acknowledging this BF said that access for large machinery would be via West Runton and across the Beeston Regis beach. The Chair said that the parish council had always been against the removal of the revetments which were now deteriorating and BF confirmed that they would stay. MR thought it was a shame that such materials that were being removed could not be utilised for sea defence work by protecting the cliffs but BF pointed out that even the very large stones lying on the beach at present could do further damage to the cliffs when moved about by heavy seas. There being no further questions Brian Farrow was thanked by the Chair and he left the meeting.

2a. To consider co-option of new member for parish council:
The Clerk informed members that no claim for an election had been made to the District Council in the statutory 14 day period and therefore the parish council can deal with the vacancy through the co-option procedure. This was noted and it was agreed the Clerk places vacancy posters on the main notice boards and puts the matter on the next agenda. The Chair stated that it would be nice to see representation from the Sheringwood and Hillside areas.

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK, - agreed). The meeting was adjourned but there was no requests from the public to speak on specific items - the meeting was re-opened.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1156, and A/C 10162140 £7516 - this was noted by members. The Clerk gave explanations regarding the three payments scheduled for payment after which the following were approved :- C.Allen £60.00, P.Bullimore £350.80, and West Runton Scouts £25.00 (Prop: DT, Sec: PK - agreed).

(b) To consider Budget Report (1/4/09 - 31/1/10):
This had been circulated to members. The Clerk reminded members that the report was for 10 months of the current financial year and was showing a £2561 underspend. He hoped that the council would have an overall underspend of £2k plus at the end of March 2010. He drew members attention to the earmarked reserves section at the end of his report which was as a result of the November 2009 budget discussions. Members were happy with this report and it was accepted and agreed (Prop: PK, Sec: DT)

5. Planning:
(a) To note decisions received from NNDC since last meeting:
The Clerk reported on the following :-
Two storey extension at Foxhill, Sheringwood - Permission
Dwelling with Cellar at Heathbarn, Britons Lane - Refused
The Clerk would circulate the detailed decision letters. The Chair had attended all the Development Control Committee meetings regarding the Heathbarn application and he stated that the final decision had been unaminous with an agreement that enforcement action would follow. This was noted.
(b) To consider planning applications received since agenda printed:
None received.
(h) LDF - incl. Travellers Sites and SMP:
There was nothing further to report.
(k) To further consider Affordable Housing in the parish:
There was still no news from NNDC regarding this matter.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Concrete drain covers & reflectors, near Heathside, Britons Lane - Highways had informed the Clerk verbally that they would monitor the situation, no work planned.
Britons Lane car park - long stay vehicle - dealt with under item 12.
Grit Bins - as requested the Clerk had obtained prices/information of new grit bins which would be circulated. It was agreed to bring this matter to the attention of parishioners at their annual meeting and through the newsletter.
Work carried out on Nuttalls Plantation, Caxton Close - it was agreed the Clerk writes to the owner thanking him for the excellent work carried out.
Revised NCC Gritting Route - the Chair thought that Britons Lane should never have been removed from the schedule as it isolates Beeston Regis - it also ignores the fact that the majority of villagers have to use Britons Lane on leaving or returning to the parish - the Clerk was instructed to write to NCC Highways asking for re-instatement.

It was agreed to take item 11 next.

11. To receive reports from District & County Councillors:
B.Hannah (NCC) congratulated the council on obtaining quality status which he said was well deserved. The matter of the car parked on the Victory Housing Assoc. car park had already been dealt with under item 12 and he hoped that the matter will soon be resolved. Referring to item 9f (parking during car boot sales) he stated that he had spoken with Sgt.Money and was hoping to meet with the proprietor of the car boot sales and Sgt.Money next week. The Chair thanked him for his attendance and B.Hannah left the meeting at this point.

7. Meetings & Conferences (to receive reports and announcements):
An invitation had been received in respect of the annual tourism event which this year was a joint venture between North Norfolk and West Norfolk. It would be held on 18/3/10 at Hunstanton and as usual would be an all day event. The Chair said he would try and attend as in previous years.
MK and MC had attended the NNDC Coastal Pathfinder Briefing on 20/1/10 but this had already been spoken about at item 9(b) by the Coast Protection Officer. MK pointed out that monies awarded were not for coast defence works, a matter which appeared to be ignored by many local authorities when applying to DEFRA.
GD reported briefly on attendance at the N.Nfk Community Partnership Stakeholder Conference on 9/2/10. The meeting had spoken on topics such as the Boundary Reviews announcements and Affordable Housing.
The Chair thanked members for attending these meetings.

8. PC Assets:
(a) To note contractors announcement re disposal of old lanterns:
A copy of the letter received from T.T.Jones Electrical had been circulated to members and the contents were duly noted.

9a. To consider maintenance of Beeston Common:
There was no further news from NNDC (Rob Lewis, Drainage Officer).

9b. See pages 1 and 2.

9d. To consider future plans for the parish:
The Clerk had circulated copies of a proposed statement "An Alternative Parish Plan" which he hoped would be good enough to be awarded a grant at the presentation day in Dereham on 20/2/10. A copy of an early draft questionnaire was also supplied to members giving examples of questions to go out to parishioners. The Chair thought this to be a worthwhile project even if the council was not successful in obtaining the £500 grant. The Clerk accompanied by a pupil from the High School would give the presentation to the invited audience at Dereham Memorial Hall on 20th Feb., and the Clerk asked for volunteers to attend as part of this audience. Only the audience would have a vote in selecting the best applications and determine who would receive grant aid. It was agreed that RB, GD, DT and Mrs.Roffe accompanied by Peter Roffe would attend the presentation day (5 maximum allowed). The Clerk said that assistance from Age Concern, Norfolk as well as from the High School had been received in respect of prospective questions to parishioners and he hoped this would help the parish council plan for the future if and when responses were received.

9f. To consider car parking during Sunday Car Boot Sales:
This matter had been covered at item 11 and it was hoped that some positive news would come out of the proposed meeting between our County Councillor, the Police and the Proprietor of the boot Sales.

9g. To consider letter from NNDC re NCCs Nfk Infrastructure Fund:
Members had been supplied with a copy of the District Councils letter and it was agreed to write a letter to Norfolk CC in support of the NNDCs case. (Prop: PK, Sec: DT, - agreed)

9h. To consider adopting new Standing Orders:
A draft copy of the new proposed standing orders had been supplied to members. The Clerk pointed out that those in bold print were embodied in the law and could not be altered and those in the feinter print were the previous BRPC standing orders then numbered from 1 - 14. This draft was as per the Clerks recent CiLCA study course. It was agreed to adopt these standing orders with immediate effect (Prop; RB, Sec: MK

10. Quality Parish Status:
As members had already been informed BRPC was now a quality council. The Clerk had been informed on 19/1/10 that the Accreditation Panel agreed we meet the required standards. A presentation, by Norman Lamb MP., to mark the occasion would take place on 26th Feb at the Scout HQ (3pm) . It was agreed that a light buffet and refreshments would be available from 2.30pm that afternoon. A representative from the County Association, our County and District Councillors, Sheringham Town Council Chair., and other guests would be invited. The Chair asked for the parish councils thanks to be recorded in respect of all the work put in by the Clerk regarding QPS which had now come to fruition.

(b) To review Public Participation at council meetings:
It was thought that the current arrangements with two items on each agenda (3 & 14) to cover this subject was working well. No changes were required and parishioners still had the chance to meet the Chairman at 6.45pm prior to meetings.

11. see page 3.

12. see page 1.

13. To receive Correspondence (not included in agenda items above):
The following had been received :- Upcher C/P update, NSPCC letter/information, NCC letter re revised gritting routes, various brochures and offers from companies looking for work. These would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
(Prop: BH, Sec: DT, - agreed) - meeting adjourned - it was requested that the Clerk enquires as to why people shooting on Beeston Hall land no longer notify Regis Ave., residents with gardens backing on to this land when there is going to be a shoot.
-    meeting re-opened.

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wed. 10/3/10 (7pm) - MK offered his apologies for this meeting - the Clerk reminded members that the annual parish meeting and the annual council meeting in May and the dates for council meetings in 2010-11 needed to be arranged.

 

Minutes of the meeting held on 13th January, 2010 at the Scout Headquarters, Cromer Road, Beeston Regis, commencing at 7pm.

Present: R.Beckley (Chairman), M.Knowles, Mrs.M.Roffe, B.Hill, M.Church, Mrs.M.Wright, G.Dyson and the Clerk. Also present was one member of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from M.Bliss, D.Thompson, and P.Kemp. Apologies were also received from Mrs.A Sweeney (NNDC) and B.Hannah (NCC). The Clerk asked members to note that the vacancy had been advertised on the notice board with the statutory notice informing parishioners of their rights to request an election. The deadline for exercising those rights was 14/1/2010 and the Clerk would have further news at the February meeting.

1b. To receive Declarations of Interest on agenda items:
None received. The Chair reminded members that they could still declare interests immediately before an item was discussed.

2. To approve the minutes of meeting held 9/12/09:
These had been circulated to members and were accepted as a true record (Prop: GD, Sec: MR - agreed)

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK, - agreed). The meeting was adjourned but there was no requests to speak on specific items - the meeting was re-opened.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1873, and A/C 10162140 £ 7516 - this was noted by members. The Clerk gave explanations regarding the four payments scheduled for payment after which the following were approved :- C.Allen £60.00, P.Bullimore £358.89, West Runton Scouts £25.00 and Sheringham Town Council £29.16 (Prop: MR, Sec: MW, - agreed).
(b) Review of Financial Regulations:
Copies of the new draft financial regulations, based on the SLCC model and approved during the Clerks CiLCA studies, had been circulated to members. After discussion it was agreed to adopt these regulations which would become effective immediately. (Prop: MK, Sec: GD, - agreed).

5. Planning:
(a) To note decisions received from NNDC since last meeting:
The Clerk informed members that there had been a site meeting regarding the application at Heath Barn (Dwelling with Cellar). This took place on Tues 12/1/10 and the Chair attended on behalf of the parish council as he had at the previous committee meeting. The Chair gave a brief report to members and informed them that a decision was likely at the Development Control Committee on 14/1/10 when he would again speak against this application on behalf of the council. This was noted.

(b) To consider planning applications received since agenda printed:
None received.
(h) LDF - incl. Travellers Sites, SMP., & Key Changes on Site Specific Proposals:
The Clerk informed members that the Key Changes on Site Specific Proposals did not involve Beeston Regis the closest sites being in Sheringham (Seaview Crescent and Sheringham House). Members did not wish to comment. The Chair informed the council that the temporary travellers site in Fakenham was now taking shape (the Cromer site was completed in late 2009).
(k) To further consider Affordable Housing in the parish:
The Clerk had nothing further to report. The District Council continued to look at sites in the parish.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :- The concrete drain covers and reflector posts situated near Heathside, Britons Lane would not get early attention from Highways. A standard e-mail had been received acknowledging the parish councils observations and request. The bus stop (in the Runton parish) just west of the Kingswood Centre entrance was being developed into a modern user friendly stop in the next few months and the NCC Passenger Unit would not entertain moving the stop now it had been agreed with the bus companies. Following the recent bad weather members asked the Clerk to make enquiries regarding the costs of providing additional grit bins in the parish. This matter would be considered at the next meeting.

7. Meetings & Conferences (to receive reports and announcements):
Invitations had been received regarding the following :_ Coastal Pathfinder Briefing - 20/1/10 (NNDC) 5.45pm: (MK/RB or MC to attend)
(representatives to raise the subject of preserving the Beeston Regis revetments).
N.Nfk. Community P.Ship Stakeholder Conf. - 9/2/10 (Northrepps)(RB/GD attend).
Norfolk Police Budget Meeting - 21/1/10 (Wymondham) - This was noted.
There was no reports from members attending earlier meetings/conferences.

8. PC Assets:
(a) To consider NCC part-night lighting announcements:
Letters had been received from Norfolk CC and NNDC (giving their opinion) on changing over to part-night lighting and members were aware of the considerable media coverage recently. (Letters would be circulated). The Clerk reminded members, that unlike some neighbouring parishes, the council owned most of its lights and therefore the decision rested with them and not Norfolk CC. (this excluded the 7 lights in Robyns Road). However the costs are very prohibitive and most of the lights are not new enough to take the equipment required (NEMA equipment). Members were reminded that the subject of turning off the lights in the parish during the early hours of the morning had been raised at the annual parish meetings when parishioners were quite clear that they wished to keep things as they were, particularly as the savings only amounted to a few pence per week per household. MK said that parishioners needed to be kept informed and understand the overall situation. It was agreed that this might be a good question to be posed in the survey being constructed to help towards a parish plan (see 9d) and also a subject to be raised again at the annual parish meeting in May . This subject could also be visited when producing the March newsletter.

(b) To consider further the light adjacent to 18, Priory Close:
Having changed this light from orange to white a parishioner had informed the Clerk verbally that it was still very bright. MK reminded members that it was bright because it was new and pointed out that it was close to the property concerned. It was also important to note that this light illuminated a footpath. After a brief discussion it was agreed to take no further action.

9a. To consider maintenance of Beeston Common:
An e-mail had been received from NNDC (R.Lewis, Drainage Officer) stating that planning papers and agreements, dating back to the 1970s, referred to the water authority as being responsible for the water course which formed the parishes western boundary. Confirmation of this with AWS was required and the parish council would await further news before deciding on what action, if any, was required to clear up this long standing problem.

9b. To consider Pillbox in Britons Lane:
A decision from English Heritage had been received regarding the listing request. It had been turned down with the reasons being given as (a) it was not part of a group or part of other military structures and (b) it was not a rare type of pillbox. The decision letter would be circulated to members.

9d. To consider future plans for the parish:
The High School had agreed to assist with the survey of parishioners and the Clerk had, with the Chairs agreement, submitted an application for a grant to finance this project. The grant application (to Norfolk ALC) had passed the first approval stage and was being put forward as one of approximately 20 applications for a final decision which would be made in February. The Clerk would liaise with the school along with RB and MK in producing a draft questionnaire to hopefully be delivered to parishioners with the next newsletter. This was noted by members.

9f. To consider car parking during Sunday Car Boot Sales:
The Chair reported that the proprietor of the car boot sales had agreed to a further talk with him to help solve this problem. The Clerk had heard nothing further from the police and so he had asked B.Hannah (NCC) to speak with Sgt.D.Money on this matter.

9g. To consider Boundary Review Committees recent announcement:
After discussion it was agreed the Clerk writes to the Unitary Structures Team informing them that this parish council does not wish to comment further on the options being considered by the Secretary of State but wishes to point out that should Norfolk eventually end up with a unitary council and the associated local partnerships/boards than those bodies should have the majority of their members democratically elected. (Prop: RB, Sec: MK, - agreed).

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk informed members of his CiLCA studies position and hoped his positive result would be received in time for when the Accreditation Panel met on 19/1/10 to consider the parish councils QPS application/portfolio. This was noted by members.
If all was successful it was hoped to have a presentation for the QPS certificate.
(b) Revisit and consider Code of Conduct:
The Clerk provided copies of an extract from the book (Annual Clerks and Councils Direct) summarising the code of conduct to members present. He reminded them to refresh their knowledge and also update the Interests Register held by the NNDC if necessary.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors. The Clerk was requested to contact B.Hannah (NCC) regarding the abandoned/long-stay car parked on the Britons Lane car park.

12. Annual Review of Sect.17, Crime & Disorder Act (incl.Police Report):
B.Hannah our County Councillor and member of the Norfolk Police Authority had informed the Clerk verbally that he was happy with the way the parish council took an interest in local crimes committed, looked to assist the police when possible, and always had Crime and Disorder on the monthly agenda. Members were also happy with the current arrangements. The Clerk was instructed to obtain the latest crime statistics for the next meeting.

13. To receive Correspondence (not included in agenda items above):
The following had been received :- Thank you letter from the Church regarding the contribution towards graveyard expenses, various catalogues, and the NNDC Agenda and minutes. These would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
(Prop: BH, Sec: MC, - agreed) - meeting adjourned, no comments, meeting re-opened

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wed. 10/2/10 (7pm) - Review of Standing Orders would be on the agenda.


Minutes of the meeting held on 9th December, 2009 at the Scout Headquarters, Cromer Road, Beeston Regis , commencing at 7pm.
Present: R.Beckley (Chairman), M.Knowles, Mrs.M.Roffe, Mrs.M.Wright, D.Thompson, G.Dyson, P.Kemp and the Clerk. Also present were two members of the public.

1a. To receive and consider apologies:
The Chair announced the death of David Cox and a letter from his wife was read to members. His input at meetings would be missed and at the chairs request a minutes silence was observed. The clerk had informed NNDC Electoral Services who would advertise the vacancy after the funeral which was to take place on 18/12/09 at St.Faiths Crematorium. The clerk would represent the parish council at this sad occasion and other members said they would be attending.
Apologies were received and accepted from M.Bliss, B.Hill, and M.Church. Apologies were also received from Mrs.A.Sweeney (NNDC), B.Hannah (NCC) and the Police. The clerk asked members to note that PCSO. Daniel Sewell had left the service and the parish council would be notified of their new liaison officer as soon as possible.

1b. To receive Declarations of Interest on agenda items:
None received. The chair reminded members that they could still declare interests immediately before an item was discussed.

2. To approve the minutes of meeting held 4/11/09:
These had been circulated to members and were accepted as a true record ( Prop: MR, Sec: DT - agreed).

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK, - agreed). The meeting was adjourned but there was no requests to speak on specific items - the meeting was re-opened.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132, £550, and A/C 10162140, £10015 - this was noted by members. The Clerk gave explanations regarding the four payments scheduled for payment after which the following were approved :- C.Allen £60.00, P.Bullimore £350.09, West Runton Scouts £25.00, and Upcher Community Partnership £5.00 (Prop: DT, Sec: GD - agreed)
(b) Review of Internal Audit Procedures:
A report had been circulated to members. A schedule of work to be carried out under the headings of Proper Book-Keeping, Financial Controls, Income Controls, Asset Controls, and Bank Reconciliation was discussed and agreed. The councillors to carry out this work w.e.f. 1/4/2010 would be MK and GD (not cheque signatories). It was agreed to adopt these Internal Audit Procedures and they would be added to the councils Financial Regulations which would be reviewed in January (Prop: DT, Sec: PK - agreed). These procedures would replace any old/previous arrangements.
(d) Request for Donation from Church re Upkeep of Graveyard:
The clerk had received a request for financial assistance from the Parochial Church Council in respect of the upkeep of the graveyard. The chair informed members that a sum of £450 was in the budget for this purpose. After discussion it was agreed that £450 be sent to the church as in the previous year (Prop: DT, Sec: MR - agreed)

5. Planning:
(a) To note decisions received from NNDC since last meeting:
20091022 - Dwelling and cellar on land adjacent to Heath Barn, Britons Lane:
The Clerk informed members that this application was being referred to the Development Control Committee in the morning (10/12/09) and was being recommended by the planning officer as a refusal. The clerk read the reasons behind this refusal to members. It was agreed that RB attends this committee meeting to re-iterate the councils strong objections to this application (Prop: DT, Sec: GD - agreed).
(b) To consider planning applications received since agenda printed:
The following application had just been received:-
20091191 - Erection of 2 storey extension at Fox Hill, Sheringwood:
Members looked at the plans, application form and the design & access statement before discussion. It was agreed the council has no objections to this application (Prop: MK, Sec: MW - agreed)
(e) NCC Minerals & Waste Consultation:
A summary document for members, compiled by the chair, had been circulated. RB and MK both commented on the number of people and organisations that had been consulted and on the comments/responses. It was agreed there was no response at this time.
(h) LDF - incl.Gypsy/Travellers Sites and SMP:
The Clerk drew members attention to the media coverage on NNDCs successful Coastal Pathfinder bid. £3 million had been awarded to the District Council. The chair was anxious to do everything possible to preserve the revetments on the Beeston Regis beach as he thought they were still effective. PK agreed with this and it was noted that NNDC needed to be aware of the parish councils wishes. The chair spoke briefly on the NNDCs position regarding permanent traveller sites (not much was being done). This was noted by members.
(k) To further consider Affordable Housing in the parish:
There had been a successful meeting with the District Councils Housing Enabling Officer (RB, MK and the clerk attended). Whilst the matter had been dormant for sometime the District Council had agreed to look at prospective new sites. This was noted by members.

6. To consider Highways and Footpath Matters:
The Clerk reported that he had spoken to Karl Rands (Highways Engineer) in respect of the concrete drain covers and reflector posts adjacent to Heathside in Britons Lane. Vehicles had knocked the reflector posts over and were using the bank, behind the drains, as part of the road surface. KR would report back when he had assessed the situation. This was noted by members. MR reported that 300 daffodil bulbs had been planted and she was thanked by members for her efforts. MK reported on the work of a District Council contractor who was clearing leaves from the highway in the Caxton Park/Caxton Close area. He thought that the effort and hard work of the workman which he had observed should be noted. Members instructed the clerk to write to NNDC accordingly.

7. Meetings & Conferences (to receive reports and announcements):
Reports were received in respect of the Annual Parish and Town Council Conference (attended by DT, GD, MR, MW and the clerk) and the NNDC Planning Seminar (attended by RB and the clerk). Booklets and papers issued for these events would be circulated to members.

8. PC Assets: to consider reports:
As requested at last months meeting DT reported on the light next to 18, Priory Close which was causing concern for the occupiers of this property because it was too bright in their opinion. DT informed members that this light did appear brighter than others nearby and he recommended that changing the lamp from orange to white would alleviate the problem. After discussion it was agreed to carry out this work, changing the lamp from orange to white, and the clerk was asked to instruct the contractor accordingly. He was also requested to ask the contractor to retain the orange lamp that was removed for use in the future. (Prop: DT, Sec: PK, - agreed).

9a. To consider ongoing maintenance of Beeston Common:
News was still awaited from NNDC regarding responsibilities in respect of the ditch (the parish councils western boundary). This was noted by members.

9b. To consider Pillbox in Britons Lane:
There was still no news from English Heritage regarding the listing application. (the clerk had phoned and e-mailed on several occasions)

9d. To review future plans for the parish:
This was one of the councils calendar jobs and the clerk suggested turning the lack of parishioners responses to creating a parish plan in recent years from a negative into a positive. He believed the lack of responses was due to a very high percentage of the parish population being elderly and suggested a survey of parishioners, carried out by pupils from the school, which would invite suggestions of what the council could do to help pensioners and vunerable people in the village. Grant aid might be available from NALC to help with costs. After discussion the clerk was requested to make an initial approach to the High School to see if pupil participation was possible.

9f. To consider car parking during Sunday Car Boot Sales:
The chair said he had not seen the proprietor of the car boot sales to discuss the possibility of a second exit. GD expressed the view that the land in question was owned by a third party who would not agree to an additional exit. MK said that cones in Britons Lane would solve the problem as would a spell of tickets being issued by the police for illegal parking. MR said that people will not change and parking illegally on the pavements etc is the main issue. In general members thought the police should be more involved but the clerk said he had not received any communication from them since Sgt.Money attended a meeting some months ago (there had been no response to the copy letters sent to the police which were complaints about this problem). It was agreed the chair and others have another meeting with the proprietor to try and further this matter.

10. Quality Parish Status:
(a) To receive update on QPS:
The clerk informed members that his CiLCA studies file had been submitted. If successful the QPS portfolio would be judged by the Accreditation Panel in January. The clerk had been informed that our quality parish status portfolio was a good one and hopefully there should be some positive news early in the new year.
(b) To further consider Qtly.Newsletter for Dec.09:
MK had completed the Xmas edition and it was ready for distribution by members. The clerk asked members to take these with them after the meeting. Special thanks were again due to our vice-chair said the clerk and the council needed to consider having an understudy for this work in case MK was not available to produce the newsletter.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
Apologies had been received from the police but a crime report (e-mailed) had been received which would be circulated to members.

13. To receive Correspondence (not included in agenda items above):
The following had been received :-
NCC magazine Your Norfolk, magazine Your Rubbish Your Choice, NNDC magazine Outlook, NCC Gritting map, various brochures, Holt & Watton CAB appeal letter (to be referred to APM). All the above would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
(Prop: DT, Sec: MW - agreed) - meeting adjourned. A parishioner handed a letter to the chair for members information regarding the Kingswood Centre (this would be circulated). The bus stop (north side of A149 and just into West Runton) was causing concern with its new position directly on the road (clerk to speak with NCC. Passenger Transport Unit) - the meeting was re-opened.

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wed.13/1/10 (7pm) - Review of Financial Regulations would be on the agenda.



Minutes of the meeting held on 4th November, 2009 at the Scout Headquarters, Cromer Road, Beeston Regis, commencing at 7pm.
Present: R.Beckley (Chairman), M.Knowles, D.Thompson, Mrs.M.Roffe, M.Church, B.Hill, G.Dyson, Mrs.M.Wright and the Clerk. Also present were B.Hannah (NCC), Mrs.A.Sweeney (NNDC), Mrs.J.Farrow (Upcher Community Partnership) and one member of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from D.Cox, M.Bliss, and P.Kemp. Apologies were also received from the police (PCSO. D.Sewell).

1b. To receive Declarations of Interest on agenda items:
MW declared a personal interest in item 5(e), and the Chair declared a personal interest in item 5(i).

2. To approve the minutes of meeting held 14/10/09:
These had been circulated to members and were accepted as a true record (Prop: DT, Sec: MW - agreed)

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK, - agreed). The meeting was adjourned but there was no requests to speak on specific items - meeting re-opened.

At the Chairs suggestion it was agreed to take item 9(d) next and adjourn the meeting to allow Mrs.Farrow (Upcher C/P) to speak and take questions from the floor regarding the partnership.

9d. To receive presentation & discuss the Upcher Community Partnership:
Mrs.Farrow issued leaflets and papers on the topics she would be speaking about. She stated that the Upcher C/P was funded by the North Norfolk Community Partnership which in turn received its funds from NNDC., and gave details of the board membership. JF gave an update on the partnerships progress and spoke of ways where people and organisations could help. The Upcher C/P Credit Union had recently started and she summarised what this organisations aims were.(they targeted small borrowers who could then hopefully avoid loan sharks who charged extremely high interest). The Chair stated that the credit union looked a useful tool for local people. Whilst members had been kept informed of the partnerships progress by P.Kemp they were unaware of a membership fee (£5) which organisations such as parish councils could pay. The Clerk was asked to schedule this for payment on next months agenda. The Chair thanked JF for attending and hoped that the partnership would continue to expand and be successful. JF reminded members of the very accessible office next to the town clock if they wanted to pop in.
B.Hannah and Mrs.Sweeney joined the meeting during this item.

The Chair re-opened the meeting and returned to the agenda at item 4(a).


4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1471 and A/C 10162140 £10015 - this was noted by members. The Clerk went through and gave explanations of the seven payments scheduled for payment after which the following were approved :- C.Allen £60.00, P.Bullimore £372.07, W.Runton Scouts £25.00, Royal British Legion £25.00, B.Hill £10.00, T.T.Jones Electrical Ltd. £126.96, and NALC £57.50. (Prop: MR, Sec: DT - agreed).
(b) To consider Budget and Precept 2010-11:
All budget papers had been circulated to members and it was agreed to accept the Clerks working papers as a basis for discussion (Prop: DT, Sec: MR, - agreed). The Clerk asked members to note a considerably higher predicted end of year balance compared to the previous year. The Chair summarised the position, stating that he agreed with the Clerks estimates, and asked members to consider a standstill budget for next year or even a small reduction on the precept. The provision for increased lighting expenditure had not been required so far this year and a healthier end of year balance looked likely he said. Although money would have to be spent on the lights (new top lanterns) as had been predicted by T.T.Jones Electrical there was now balances that would be able to cope with this increase in lighting maintenance. In view of these facts the Chair asked members to consider a reduction in the precept of approx. 3% - 4% for 2010-11. MK said he was not opposed to this suggestion but said that the council must be aware of increased expenditure on lighting maintenance in the future. Members did not want to see any increase in the precept and were basically in agreement with a small reduction. It was agreed the Clerk earmarks money and makes provision in the budget for grass cutting, casual election, and further lighting maintenance instead of a general heading for reserves. Following further discussion it was agreed to reduce the precept by approx. 4% and instruct the District Council to collect £13,000. (Prop: MR, Sec: DT - agreed unaminously). The Chair, MK, DT, and the Clerk duly signed the NNDC. Precept form in the sum of £13,000.

5. Planning:
(a) To note decisions received from NNDC since last meeting:
The Clerk asked members to note the following :-
20090937 - Extn at 3, Priory Close - permission given.
20090848 - Garden Room at Two Pines, Sheringwood - permission given.
20090849 - Development at Beeston Hall Farm - permission given.
Members were also asked to note the many conditions attached to the permission for Beeston Hall Farm when papers were circulated to them.
(b) To consider planning applications received since agenda printed:
None received.
(e) 20091022 - To consider planning application re Dwelling at Heath Barn:
Papers had been circulated to members. The Chair reminded members that a stop notice had been issued on the present building work adjacent to Heath Barn because the work todate was not as per the plans approved by NNDC. The Chair stated that he was concerned with the impact on the landscape as it appeared to him that the dwelling would end up as a two storey house similar to that refused by the parish and district councils in 2003. The plans described the first level as a cellar but when looking at the building work todate this was a ground floor. DT pointed out that the plans appeared to have windows at cellar level and after discussion members were concerned that this was another house rather than a single storey dwelling/bungalow that had been approved originally. It was agreed that the parish council objected strongly to this application because of the impact on the landscape. Members also wished this to be referred to committee and expressed concerns that it was a retrospective application and looked similar to that of 2003 which was refused. (Prop: DT, Sec: GD, agreed).
(h) LDF - incl. Gypsy EERA consultation and SMP:
The Chair reported on his attendance at the NALC Gypsy & Traveller Conference earlier in the day and expressed concerns again that NNDC appears to have done nothing towards permanent sites that had been imposed on all districts in Eastern England. He had prepared a written report on the conference, including the latest protocol, which he asked the Clerk to circulate to members.
(i) To discuss new Railway Communication Mast adjacent to bridge:
The Chair informed members that Church Close residents had been given copies of the plans/information. No planning permission was required as it came under permitted development rights. Members decided that they had no objections and did not wish to respond to Network Rail.
(j) To consider EERA consultation on East of England Plan to 2031:
This had been circulated . Members agreed no response.
(k) To further consider Affordable Housing in the parish:
A copy of NNDCs reply to N.Lamb MP had been received and would be circulated to members. It concluded that a meeting between NNDC Housing Dept. and the parish council might help to progress this matter. This meeting had been arranged for 5/11/09 and the Chair and Vice-Chair would report back to members at the next PC meeting.
(l) To consider NNDC.Consultation on re-use of Rural Buildings:
Papers had been circulated to members who agreed that they did not wish to respond.

6. To consider Highways and Footpath Matters:
MW agreed to monitor the section of Britons Lane adjacent to her house in respect of the reflector posts that NCC Highways said they would replace. The Clerk reported receipt of copy e-mails which were sent by B.Hannah (NCC) regarding an abandoned car in the Britons Lane car park. BH reported that he was still trying to sort out this problem with the Housing Assoc and NNDC. The Chair stated that he would send the relevant information to BH regarding the insurance of cars in public places such as this.

7. Meetings & Conferences (to receive reports and announcements):
The Clerk brought the following to members attention :-
11/11/09 - Parish & Town Council Conference - Cromer Parish Hall (RB, MR, DT, GD, MW, and the Clerk to attend)
23/11/09 - NALC. - Planning Information evening - Southrepps (RB to attend).
12/11/09 - NALC - Afternoon Coffee & Chat - Roughton - (MK to try and attend).
Reports were received on the following :-
Gypsy & Traveller Conference - 4/11/09 - Report by Chair given at 5(h)
Meeting re future of Cromer Hospital - 15/10/09 - DT reported that this lengthy meeting had people turned away from its doors. David Prior gave assurances that the new hospital will be built although there was no money available for Endoscopy and Physiotherapy services to be included at the new unit. The meeting disagreed with this and the audience appeared angry and pessimistic with the situation and with other negative statements such as there was no health service monies for the new hospital. The Chair thanked DT for his report.

8. PC Assets: to consider reports:
The Clerk had received a quotation for reducing the brightness of a light adjacent to 18, Priory Close. This had been sent by T.T.Jones Electrical as a response for a parishioner who lived at this address. Members had not acted on a previous request when reviewing the lighting inventory in recent months. Members agreed that DT should look again at the situation and report back to the next meeting.

9a. To consider ongoing maintenance of Beeston Common:
The Clerk, having been instructed at last months meeting to make enquiries regarding the ditch/western parish boundary, had been speaking to the Lead Drainage Officer at NNDC. Whilst parishioners living near or adjacent to this were clearly riparian landowners with responsibilities to the centre of the ditch/watercourse the Clerk had been advised that the PC should not write to these people until NNDC had investigated the matter further. This was noted by members who agreed to wait for clarification before taking action.

9b. To consider Pillbox in Britons Lane:
No further news from English Heritage regarding the listing application.

9d. (Upcher Community P/Ship) - see page 1 following opening of meeting:

9f. To consider car parking during Sunday Car Boot Sales:
The Chair said he wished to keep the dialogue open and would speak again with the proprietor of the car boot sales to see if a second exit could be established for the site.

10. Quality Parish Status:
(a) To receive update on QPS:
The file/portfolio regarding the application for QPS had been submitted to NALC. A fee in the sum of £50 plus VAT (for Accreditation Panel) would now follow (see 4a).
The Clerk was now completing CiLCA to go with this file.
(b) To consider Qtly.Newsletter for Dec.09:
Members discussed the next edition and it was suggested that the reduction in the budget/precept for 2010-11 would make a good front page story. Members were asked to write articles for the next and future publications.

11. To receive reports from District & County Councillors:
Mrs.Sweeney (NNDC) spoke of discussions regarding the District Councils budget which was on course and hopefully there would be no staff redundancies. There had also been more talks regarding the flood sirens situation. B.Hannah (NCC) brought the Sheringham Patient Participation Group to members attention and said that people should not be afraid to complain or discuss matters. Speaking about Norfolk Police he said he was sad that the Chief Constable was leaving. He reminded the council about his Saturday morning surgery at the Little Theatre Hub each month and also informed members that the NNDC Scrutiny Committee was setting up a Crime Disorder Panel.
The Chair thanked AS and BH for their reports and input.


12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
PCSO. D.Sewell had apologised but had sent copies of his latest crime report which was distributed to members. There being no other matters the Chair moved on.

13. To receive Correspondence (not included in agenda items above):
The following had been received :-
Sheringham Shoal Offshore Wind Farm (3rd Newsletter)
E-mail from parishioner regarding planning application at Two Pines, Sheringwood.
NNDC - letter informing PC that the Planning Computer System was being replaced.
NNDC - Agenda for 4/11/09 and minutes.
All the above would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: BH, Sec: DT, - agreed - meeting adjourned - no comments - meeting reopened

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wed. 9/12/09 (7pm).


Full Minutes of the most recent Parish Council Meetings will appear here.
Minutes of the meeting held on 14th October, 2009 at the Scout Headquarters, Cromer Road, Beeston Regis commencing at 7pm.

Present: R.Beckley (Chairman), M.Knowles, D.Thompson, Mrs.M.Wright, M.Church, G.Dyson, P.Kemp, B.Hill and the Clerk. Also present were 5 members of the public and speakers/representatives regarding the planning application at 5(i). These were G.Davies (Bidwells - Agents), A.Waters and Ms.E.Barnston (Architects).

1a. To receive and consider apologies:
Apologies were received and accepted from D.Cox, M.Bliss and Mrs.M.Roffe.
Apologies were also received from B.Hannah (NCC), Mrs.A.Sweeney (NNDC) and PCSO. D.Sewell.

1b. To receive Declarations of Interest on agenda items:
None received. The Chair reminded members that they could still make a declaration prior to an agenda item.

2. To approve the minutes of meeting held 2.9.09:
These had been circulated to members and were accepted as a true record. (Prop: DT, Sec: GD - agreed)

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK, - agreed). The meeting was adjourned and members of the public requested to speak on item 5(i). The meeting was re-opened.

At the Chairs suggestion it was agreed to take item 5(i) next and adjourn the meeting thereby allowing the visiting representatives to speak on the application and letting members and the public put questions to them. (Prop: MK, Sec: PK, - agreed). The meeting was adjourned and a general discussion and question time ensued.

5(i) 20090849 - To consider application for development at Hall Farm:
The Clerk informed members that an amended proposal had been received very recently involving a reduction in the roof lights and a small increase in car parking spaces otherwise the application that had been circulated to them all was unchanged. Much publicity had been given to this application with a public exhibition, an article in the recent edition of the councils newsletter, a notice placed on the notice-board informing the parishioners that the matter was being discussed at tonights meeting as well as the usual posters/agendas placed around the parish. The Chair said that this was one of the largest planning applications that was likely to be considered by this council and he invited Glyn Davies of Bidwells to give a brief talk regarding the whole project. GD informed the meeting that they had favourable feedback from parishioners and they had worked closely with the NNDC planners following Blue Sky Leisures purchase of the site. They had liaised closely with the National Trust who had requested that no further development took place on fields outside the envelope known as the Beeston Hall Farm site. Everything that was now being considered by the parish council had been agreed in detail with the National Trust. GD introduced Ms.Emily Barnston from the architects Fielden & Mawson who was assisted by Adrian Waters. EB stated that the character of the area and the buildings would remain similar to those already existing and the approaches to the site and views from distance would be maintained. This was required by both the National Trust and NNDC. Connections with the Horse and Craft industries were also being retained and parking outside the envelope would not be allowed. Materials to be used would be sympathetic and again similar to existing structures and all efforts would be made to keep the character and charm of Beeston Hall Farm. EB also confirmed the two amendments to the application mentioned by the Clerk. Thanking the applicants representatives the Chair invited questions from the floor. GD gave answers regarding the future of the two dwellings and also stated that there was no intention to resurrect old plans regarding the café. Responding to questions about the entrance and access he said that highways consultants have been used and junctions would be re-aligned in accordance with NCC instructions. The Chair asked about possible signage regarding traffic from Calves Well Lane and a positive response was given as it was when asked about the problems with cars being mis-directed using sat-navs. GD was also asked about peoples rights on Beeston Hall Common and he said that they were currently looking at this situation and EB stated that all the land under their clients ownership would be subject to a ten year management plan. The Chair stated that the common should at sometime be open to the public and MK (Vice-Chair) asked if the parish council could have a copy of the management plan when it was finalised. The Chair was concerned with the stables being situated near the school boundary but GD gave assurances that the school had no objections regarding this. Chris Beckett, representing Runton PC, also expressed concerns regarding horse safety and stabling. MW asked about the future of the track and the meeting was informed that it would stay as rural as possible - there was no intention to have new surfaces which would spoil the character of the site. The meeting was informed that the project may be completed by the end of 2010. The Chair thanked the applicants agent and the architects for attending and brought the open discussion to a close stating that the council would make a decision on this planning application when it returned to this matter later in the meeting. At this point Glyn Davies (Bidwells), Emily Barnston and Adrian Waters (Fielden & Mawson) left the meeting. Two members of the public also left.
The Chair re-opened the meeting and returned to the agenda at item 4(a).

4. Finance:
The Clerk asked members to note that the External Audit certificate had been received. There was no points to bring to members attention. The statutory notice had been displayed on the notice board along with copies of the Annual Return. The second half-years precept money had been received (2009/10 - £6750).
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £302 and A/C 10162140 £12,015 - this was noted by members. The Clerk gave an explanation of the six payments scheduled for payment after which the following were approved :- C.Allen £60.00, P.Bullimore £352.01, West Runton Scouts £25.00, M.Roffe £29.97, Mazars £155.25, and Sheringham Town Council £46.00 (Prop: MW, Sec: DT - agreed).
(b) Preliminary discussion re Precept 2010-11 (decision at Nov.meeting):
The Clerk informed members that they needed to be considering the budget for the year 2010-11. He thought, based on the first six months expenditure of the current year, that the council was on course for an underspend, although lighting expenditure could easily change this. He reminded members that the official notice to NNDC regarding the precept had to be returned by 20/11/09. The Chair said he was happy that the projected year end balance looked a bit more healthy than in previous years and the possibility of considering no increase in the precept for next year was a possibility. The Clerk would arrange for full details, working papers, and a draft budget for 2010-11 to be delivered to members before the next meeting.
(d) To consider Qtly. Budget Statement to 30/9/09:
The statement had been circulated to members prior to the meeting. The Clerk went through the statement with members noting any significant variances under any expenditure heads which were duly explained in the Notes column. The Clerk reiterated his view that the council might have savings on the budgeted figure at 31/3/2010. Members noted and agreed the qtly. statement
(e) Review of Clerks Salary & Contract:
The Clerk informed members that NALC had announced the rates of pay for clerks for the year commencing April 2009. In his case the rate per hour had increased by approx. 10p therefore making it a monthly increase of approx. £3. The new rate per hour was £9.941 (part-time clerk on SCP21). This was noted and approved by members. It was agreed the Chairman does his usual contract review and bring the matter back to the council if there was any matter to raise.

5. Planning:
(a) To note decisions received from NNDC since last meeting:
The Clerk had been informed that a temporary stop notice had been placed on the building work taking place at Heath Barn, Britons Lane by NNDC Planning Enforcement Section. This was noted by members.
(b) To consider planning applications received since agenda printed:
An amended application regarding the development at Beeston Hall Farm (20090849) had been received but had already been dealt with under item 5(i).
(e) 20090848 - Erection of Garden Room at The Two Pines, Sheringwood:
The application had already been circulated to members. After discussion it was agreed that there was no objections. (Prop: DT, Sec: PK - agreed).
(h) LDF - incl.Gypsy EERA Consultation and Shoreline Management Plan:
The Clerk informed members that NNDC were now conducting a consultation on the re-use of rural buildings (Specific item under the Core Strategy). Documents would be circulated to members in the near future and a response, if any, needed to be made at the November meeting. This was noted by members.
(i) 20090849 - To consider application for development at Hall Farm:
Returning to this item the Chair stated that the National Trust would have looked at all aspects of this application in detail, and, although he was disappointed that it did not appear to be going to the NNDC Development Control Committee for discussion, he felt that parishioners and members supported the scheme. He asked members if they had any more points to raise before putting this to the vote. There was no further discussion and it was agreed that the parish council supports the application subject to the applicant recognising the public rights on Beeston Hall Common. (Prop: RB, Sec: DT, and agreed). The Clerk would inform NNDC accordingly.
(j) 20090937 - To consider application re extn. at 3, Priory Close:
The application had already been circulated to members. It was agreed to close the meeting (Prop: RB, Sec: MK) in order that the applicant could speak. The meeting was re-opened and after discussion it was agreed that the council had no objections to this application (Prop: DT, Sec: PK).
(k) To further consider Affordable Housing in the parish:
Following the Chairs discussion with Norman Lamb MP at the latters recent surgery visit a copy of the letter sent by our MP to the Chief Exec. of NNDC had been received. This would be circulated to members and a copy of NNDCs response to N.Lamb MP was awaited. The matter would be placed on the next agenda.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Hedge between Priory and Maze (CRF3) - This had now been cut.
Reflector posts in Britons Lane adjacent to Heathside - The Clerk had been informed by NCC Highways that some of these would be put back.
These items were noted by members.

7. Meetings & Conferences (to receive reports and announcements):
The following information/invitations had been received :-
Cromer Hospital - meeting re future plans - Cromer 15/10 - MR, DT,GD to attend.
Nfk RCC - meeting re changes to articles of association - Dereham 3/11 - noted.
NALC - Coffee/Chat afternoon - Roughton 12/11 (2-4pm) - members to attend.
Nfk.RCC - Charity Workshop - Poringland 28/10 - noted.
NALC - Gypsy/Traveller Conference - New Costessey 4/11 - RB to attend.
NNDC Parish/Town Council Forum - Cromer 11/11 - 4/5 members to attend

8. PC Assets: to consider reports:
No reports to consider.

9a. To consider ongoing maintenance of Beeston Common:
An invitation to join members of Sheringham Town Council and Natural England representatives had been received. MK, DT and the Clerk met with them on 8th Oct.
Discussions for future funding and the maintenance of the common whilst walking round it took place. This was mainly for STC members but the parish councils concerns regarding the ditch/boundary on the eastern side of the common (forming the PCs western boundary) were explained to all present. MK said that the common is fairly accessible now because of the recent weather conditions. MK was also questioned on several matters of concern by a parishioner who lived next to the northern end of the ditch. He also informed members that he thought we needed to involve K.Rands (NCC Highways Engineer) regarding the bank/path at the northern end and possibly AWA if Sheringham TC had not already contacted them regarding clearing the actual ditch. The Clerk was instructed to follow these matters up.

9b. To consider Pillbox in Britons Lane:
No further news from English Heritage since the last update. This was noted by members.

9f. To consider car parking during Sunday Car Boot Sales:
The Clerk reported, that following publication of the article in the newsletter, that two parishioners had written about the problems associated with car boot sale parking. The Clerk was instructed to send copies to the police (Sgt.D.Money) and circulate the letter and e-mail to members for consideration.

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk informed members that the file containing the portfolio applying for QPS would be submitted to Sarita Presland at NALC during the first half of next month.

11. To receive reports from District & County Councillors:
Both councillors had sent apologies and therefore the Chairman moved on.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
PCSO. D.Sewell had also apologised and had submitted a written report. The Clerk was instructed to circulate this to members along with the Safer Neighbourhood Teams newsletter which was received recently. There being no other matters to discuss concerning crime the Chair moved on.

13. To receive Correspondence (not included in agenda items above):
The following had been received :-
NALC - leaflet re grants for parish councils.
Booklet from Norfolk Older Peoples Strategy.
NALCs 2008/09 Annual Report.
E-mail from B.Hannah (NCC) re parking on the Britons Lane car park.
NNDC Outlook magazine
NCC Your Norfolk magazine
NNDC Agenda and Minutes
Letter from Nfk Lowland Search & Rescue requesting financial help (to APM 2010).
NCC Norfolk Matters magazine
Norfolk RCC information and leaflets.
All the above would be circulated to members as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: BH, Sec: DT - agreed, meeting adjourned - no comments - meeting re-opened.

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wed. 4/11/09 (7pm) - BH requested that the purchase of the Remembrance Day wreath be placed on the next agenda. The Clerk reminded members that a representative would be giving a talk on the Upcher Community Partnership and the Budget/Precept would also be on the agenda along with two new consultations (Nfk.Mineral/Waste sites and E.England housing & economic growth to 2031)


Minutes of the meeting held on 2nd September, 2009 at the Scout Headquarters, Cromer Road, Beeston Regis commencing at 7pm.

Present: R.Beckley (Chairman), Mrs.M.Roffe, G.Dyson, D.Thompson, M.Knowles, Mrs.M.Wright, M.Church and the Clerk. Also present were B.Hannah (NCC),
Sgt.D.Money, and two members of the public

1a. To receive and consider apologies:
Apologies were received and accepted from B.Hill, P.Kemp, D.Cox and M.Bliss. Apologies were also received from Mrs.A.Sweeney (NNDC).

1b. To receive Declarations of Interest on agenda items:
No declarations received.

2. To approve the minutes of meeting held 12.8.09:
These had been circulated to members and were accepted as a true record (Prop: MR, Sec: MK - agreed).

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK) - agreed - meeting adjourned. It was noted that Mr.Cook would speak on item 9f regarding car parking during Sunday Car Boot Sales being the proprietor of the business. The Chairman re-opened the meeting.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1047 and A/C 10162140 £5264 - this was noted by members. The Clerk gave a brief explanation of the three payments scheduled after which the following were approved for payment :- C.Allen £60.00, P.Bullimore £356.08, and West Runton Scouts £25.00 (Prop: DT, Sec: MR - agreed).
(b) To approve the new Direct Debit to E-on (£179.48, monthly, for electricity):
The Clerk reminded members that the actual cost of electricity was now subject to the new contract and fixed for two years to June 2011. The new direct debit was approved (Prop: DT, Sec: GD - agreed).
(d) To consider purchase of Bulbs for planting around the green areas (MR):
MR, reminding members that the income from the bottle bank should be for the benefit of the parish, asked members to consider purchasing some bulbs which would be planted around the trees on the greens in the parish. The Chair, stating that this income had been higher than anticipated, thought this to be a good idea. Members were happy with MRs proposal and it was agreed that she arrange for the purchase of the bulbs up to the sum of £50 (Prop: MK, Sec: DT - agreed). MR would present an invoice for payment at the next meeting.

At the suggestion of the Chairman it was agreed to take items 12, 9f and 11 next in order that Sgt.Money and others could leave early if they so desired.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
Sgt.Money gave a report on recent crimes in the parish (2 assaults and 1 criminal damage) and said that the overall picture was good with only seven crimes recorded in the last quarter. He stated that the Sheringham area during carnival time was better policed resulting in fewer incidents and that he was fairly pleased with the situation in this area. The Chair thanked him for his report after asking members if they had any questions.

9f. To consider car parking during Sunday Car Boot Sales:
The Chair thanked Mr.Cook (car boot sale proprietor) for attending the meeting hoping he could contribute to the discussion in an effort to alleviate the problems associated with car parking on car boot sale days. He stated that, with members agreement, he would adjourn on occasions in order that Mr.Cook and Sgt.Money could speak. In summary the chair said that when the car boot sale is busy, parking problems off-site are created although Mr.Cook provides a large car park on-site. He made it clear that in no way did the council think Mr.Cook was responsible for this problem but he hoped he might help solve it. NNDC was hoping to create a code of conduct for car boot sales in the future RB said. MW said that cars were parking on double yellow lines as well as on pavements and were creating obstructions. Sgt Money spoke re the breaches of the law associated with traffic congestion and obstruction, and stated that a clear-way would solve all these problems whereby all forms of parking and stopping were prohibited. However this was unlikely to be created and something else needed to be done. MK pointed out that councillors were complaining now in response to Sgt.Moneys statement that no complaints had been received regarding parking on car boot days. It was also pointed out that the public could not contact the local police on Sundays and going through the police main switch board would give the matter low priority with police officers probably not arriving on the scene until many hours later. GD said that it was difficult getting a car out of the car park provided on-site and therefore people tended to look for a quicker parking option off-site. MR thought that people were parking irresponsibly and creating hazards as did MW who said that the problems were made even worse with cars towing caravans using Britons Lane during this busy period. Sgt.Money asked Mr.Cook about the routes on and off the site. Members again told Mr.Cook that in no way did they think he was responsible and the Chairman, after there had been considerable discussion, said that the council meeting would have to move on. In summary the Chair said that dialogue had started and this matter would continue to be on the PCs agenda. He thought it would be useful to identify the busiest car boot days in order that the police might observe the troubles first hand and asked members to monitor the situation. He thanked people for their attendance and hoped the problems could be solved before the next car boot season arrived (Spring 2010).

11. To receive reports from District & County Councillors:
B.Hannah (NCC) gave a brief report to members. He pointed out that the caravan park steps were now ok and that people on the site appeared to be very pleased with them. The new police station at Cromer was nearly complete and due to open in the autumn.
He confirmed his chairmanship of the NNDC Licencing Committee which had been ratified by full council. The Chair thanked BH for his report and input at the meeting.

B.Hannah (NCC), Sgt.D.Money, and Mr.Cook left the meeting at this point.


5. Planning:
(a) To note decisions received from NNDC since last meeting:
Ref: 20090668: Erection of single storey rear extension at 3, Priory Close: Planning permission was refused. The Clerk would circulate the details to members.
(b) To consider planning applications received since agenda printed:
None received.
(e) Ref: 20090818: To consider Tesco Supermarket planning application:
The plans and details had been circulated to members. The majority of members agreed that they had no objection in principle but had concerns with Tescos preferred option (Prop: RB, Sec:MR). The concerns were loss of trees compared to other options, delivery logistics and service yard more intrusive than other options in plan, public access to tesco car park, and the nett loss of housing.The Clerk was instructed to inform NNDC accordingly.
(h) LDF - incl.Gypsy EERA consultation and SMP:
The Clerk issued members with the second newsletter regarding the SMP. A further copy would be circulated so that absent members could update themselves on the Shoreline Management Plan.
(i) To consider proposals for development at Hall Farm:
No further news had been received since the last meeting.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Hedge between Priory and Maze (CRF3) - NCC had written to the owners of the Maze but as yet no work had been carried out. Much work had been done on the eastern boundary.
A negative reply had been received from Highways regarding the request for a pedestrian crossing on the A149 near the bus shelters. This was noted and the Clerk was instructed to inform the parishioner who had made the suggestion.
The reflector posts adjacent to Heathside in Britons Lane had all been removed. The Clerk would make enquiries with Highways as they were considered useful and made it a safer stretch of road.

7. Meetings & Conferences (to receive reports and announcements);
The following invitations/information had been received since the last meeting :-
AGM of the CAB (Dereham, Holt area) - 9/9/09 - this was noted.
The Greenhouse Trust - Open Days - Norwich (10-13/9/09) - this was noted.
NALC - Coffee/ Chat with the Parish Liaison Officer (Cley, 7/10) members to attend.
EERA - public meeting in Norwich re E.England Plan - clashes with this meeting.
NNDC.Annual Parish/Town Conference (Cromer, 11/11/09) - MR and others to attend - Clerk to suggest Perm.Gypsy Sites and Affordable Housing for discussion.
NALC - AGM on 12/9/09 - this was noted by members. Clerk to enter Chairmans name for the Buckingham Palace Garden Party ballot.
N.Nfk. Safer Communities Partnership event (28/9/09) - DT to attend.

8. PC. Assets: to consider reports:
Nothing to report.

9a. To consider ongoing maintenance of Beeston Common:
There was still no news regarding the meeting with Natural England. The Clerk had spoken with Sheringham Town Council Clerk recently enquiring as to whether there was any news. MK spoke of some voluntary work that the Clerk had carried out on behalf of an elderly lady recently when he worked in her garden in Caxton Park removing bracken, brambles and other weeds that had grown across from Beeston Common. It was obvious that no work had been carried out in this area for a considerable time.

9b. To consider Pillbox in Britons Lane:
No further news since last months update.

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk along with RB and MK had met with the QPS Officer on 20/8/09. The file of evidence was looking ok and a few amendments and suggestions were agreed.
(b) To revisit and review Register of Interests:
This was one of the PCs calendar jobs and the Clerk reminded members to keep interests in mind when dealing with council business and also inform the NNDC Monitoring Officer of any changes that needed to be made to their declaration made at their election or co-option time. This was noted by members.
(e) No Cold Calling Zones - to receive update:
It was noted that much of the parish was now covered by this scheme. It was agreed to remove this item from the agenda.
(f) To Prepare for Quarterly Newsletter (Sept 09):
Although he was away during September MK hoped to have the newsletter published around the end of the month. MR had provided material for this edition but further articles were still required.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
NNDC. Update/Summary re application to be a coastal pathfinder council.
Information from NNDC re the new Choice Based Letting Scheme.
Norfolk CC. - Councillors Chart and Area Guide, 2009 - 2013.
North Walsham CAB - request for financial assistance (refer to Ann.Parish Meeting)
All the above would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: MR, Sec: DT - agreed - meeting adjourned - no comments - re-opened.

15. To confirm date of next meeting - future agenda items:
It was agreed to meet on 14/10/09 (2nd Wed as usual) but move the November meeting to the first Wednesday (4/11/09). The Clerk pointed out that he would have to liaise with the Chairman if the planning application for Beeston Hall Farm was received and needed consideration before the next meeting. i.e. a special meeting may have to be considered if we could not meet the District Councils deadline.


Minutes of the meeting held on 12th August, 2009 at the Scout Headquarters, Cromer Road, Beeston Regis commencing 7pm.

Present: R.Beckley (Chairman), M.Knowles, Mrs.M.Roffe, G.Dyson, P.Kemp, Mrs.M.Wright, M.Church and the Clerk. Also present were B.Hannah (NCC), Mrs.A.Sweeney (NNDC) and one member of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from B.Hill, D.Thompson, D.Cox and M.Bliss. Apologies were also received from PCSO. D.Sewell. The Clerk informed members that D.Cox wished him to pass on his thanks for the recent best wishes card.

1b. To receive Declarations of Interest on agenda items:
RB and MK declared a personal interest in item 5(e).

2. To approve the minutes of meeting held 8.7.09:
These had been circulated to members and were accepted as a true record (Prop: MW, Sec: GD - agreed)

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK) - agreed - meeting adjourned - no requests - meeting reopened.

4. Finance:
(a) The current bank balances were as follows :- A/C 10162132 £804, A/C 10162140 £6264 - noted by members. The Clerk gave a brief explanation of the five payments scheduled including SLCC (Society of Local Council Clerks) and T.T.Jones Electrical Ltd. A copy of the T.T.Jones Electrical invoice was given to members. The following payments were approved :- C.Allen £60.00, P.Bullimore £350.90, West Runton Scouts £25.00, SLCC £82.00, T.T.Jones Electrical £81.26 (Prop: PK, Sec: MW).
(b) Review of Internal Audit Procedures incl. appointment of Internal Auditor:
Members agreed to await the report from the Clerk in respect of the review of internal audit procedures (part of CiLCA studies). Mr.S.Meakin was again appointed the parish councils Internal Auditor (Prop: MR, Sec: MW).

At the suggestion of the Chair it was agreed to take item 11 next.

11. To receive reports from District & County Councillors:
Mrs.Sweeney (NNDC) reported on her attendance at meetings regarding flood sirens, site specific proposals, the green supermarket proposed for Sheringham, inconsistencies in speed limits on the A148, Upcher Community Partnership, and others. She also spoke on the Beeston Regis Caravan Park steps that had made the newspapers and which she now believed were being put right. The Chair thanked AS for her report, and with members agreement, decided to discuss item 5(e) next.

5(e) To further consider steps at Beeston Regis Caravan Park:
Replying to Mrs.Sweeneys remarks the Chairman stated that the new steps were the best we have had and thought the District Council were a bit heavy handed in their actions. He suggested that negotiation would have been the best way forward. The Vice-Chair agreed and thought this to be an asset that visitors and parishioners would use, making their own decision as to safety and risk. The Chair said that he had been informed that parishioners had started to contribute financially towards the caravan parks increased costs. Members were informed by the Clerk that they had no powers to do this but the council agreed to support the caravan parks scheme in other ways as they had at the earlier planning stage.

11. Returning to Councillors Reports:
B.Hannah (NCC) informed members that he had been appointed as Chair to the NNDC. Lic.Committee (Subject to approval of full council). Other than this he thought Mrs.Sweeney had covered most items in her report. MK told B.Hannah that he was disappointed that the sea front looks like a building site at the very time it needed to look attractive for visitors who had come in increased numbers this year. BH agreed but pointed out that the lifeboat project was unique. The Chair asked the councillors to find out what action, if any, had been taken in regard to the permanent gypsy/travellers sites that NNDC would have to provide following the EERA decision. He stated that the parish council wished to be involved from the first stage and asked BH and AS to monitor this situation. The Chair thanked BH and AS for their reports and input.

With members agreement the Chair returned to item 5 - Planning:

5. Planning:
(a) To note decisions received from NNDC since last meeting:
The Clerk had been informed verbally by a conservation officer at NNDC that they did not wished to proceed with a TPO on the remaining trees at Silver Fox Farm in Sheringwood. This was noted by members. This subject had now been removed from the agenda (see July 2009 minutes).
(b) To consider planning applications received since agenda printed:
20090777 - Erection of A1 (Retail Supermarket) and D1 (Food Academy etc) at the Sheringham Allotment site, south of Weybourne Road, Sheringham.
This application had only just been received and was displayed on an adjoining table for members to study. After discussion, including that of the whole Sheringham supermarket debate, it was agreed that the PC makes no objection/no comment (Prop: MR, Sec: MW)
(e) To further consider steps at Beeston Regis Caravan Park:
Item discussed during District & County Councillors reports (see page 1)
(h) LDF - incl.Gypsy EERA consultation and SMP:
The Clerk had received nothing further in writing. Again see District & County Councillors reports regarding permanent gypsy site situation.
(i) To consider proposals for development at Hall Farm:
The Clerk had spoken to the agents (Bidwells) who had informed him that the formal planning application should now be submitted to NNDC towards the end of August after consultations with the National Trust. This was noted by members.
(j) To note information received from NNDC regarding Affordable Housing:
Copies of the figures/information received had been given to members who were not happy with the extremely low expenditure on affordable housing in recent years. MK pointed out that on one scheme in Sheringham the developer contributed monies that did not even equate to the cost of one quarter of one house on the development. B.Hannah received a copy of the figures and noted the parish councils disappointment on a subject which is talked about and given high priority from national level downwards and yet nothing of significance seems to get done.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Footpath nr council houses at bottom of Britons Lane - Hedge etc. trimmed back.
Scheme for more dropped kerbs east of Britons Lane - NCC Highways dealing with
Hedge between Priory and Maze (CRF3) - request that NCC send reminder to owner
Footpath, west of caravan park - sorted by PK with parishioners.
An e-mail had been received from a parishioner regarding a possible pedestrian crossing on the A149 near the bus shelters. Members supported the idea because of the increase in traffic flow in recent years and instructed the Clerk to write to NCC. Highways asking that a scheme be given consideration. He was also requested to mention the reflector posts, that had been knocked over, in Britons Lane adjacent to Heathside.
MW raised the problem of parking during car boot sales. Whilst a car park was provided by the landowners concerns were raised over people parking in dangerous spots and on private property. It was agreed to invite the landowner/organiser of the car boot sales to the next meeting hoping that he might be able to help with this off-site parking. The Clerk was also instructed to try and get the police to attend and take part in the discussion.

7. Meetings & Conferences (to receive reports and announcements):
The following invitations had been received since the last meeting :-
N.Lamb MP., Parish Tour/Surgery - 10/9/09, 3.15pm, car park - RB to attend.
Young People of the Year Awards - 22/11/09, Norwich (chair only) - noted.
Cromer Hospital - Discussion on future - 15/10/09, Cromer (7pm) - MR to attend.
Reports were received on the following :-
GD/RB - reported on Sheringham Preservation Soc. Meeting on 10/8/09.
RB reported on a NNDC. Lic.committee he attended regarding roadside trading etc.
PK gave an update re the Upcher C/P ( now at final stages of Credit Union formation)

8. PC Assets: to consider reports:
The Clerk had received a letter from NCC regarding lighting and the PFI contract. Maintenance work on their lights around the railway bridge on the A149 would take place over the next few months. This was noted by members.

9a. To consider ongoing maintenance of Beeston Common:
There was no further news regarding the meeting with Natural England.

9b. To consider Pillbox in Britons Lane:
English Heritage had informed the Clerk verbally that a file had been prepared and submitted to the appropriate government department. They were not able to say whether it would be listed but did inform the Clerk that following their site visit they could confirm that the pillbox dated back to the first world war.

9f. To consider NNDCs Coastal Change Pathfinder application:
A copy of the letter received from NNDC had been supplied to members and the Chair informed the PC that he had e-mailed Peter Frew endorsing the District Councils bid and its principles. Members agreed with this and awaited further developments.

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk informed members that he had done a considerable amount of work in preparing the file of evidence (approx. 40 hours) for the application, and he wished to thank MK for preparing the excellent photographs of notice board papers which would form part of this file. He hoped to bring the CiLCA studies to an end soon and reminded members of the meeting with the QPS Officer which RB and MK would hopefully be able to attend. (20/8/09). This was noted by members.
(b) To consider the groups/subjects re members areas of interest/responsibility:
The Clerk had circulated a draft schedule based on members preferences made known to him and other relevant factors. This schedule was approved and adopted subject to the three following insertions :- RB to be inserted under Affordable Housing, and MC to be inserted under Waste/Recycling and the Website.
(e) No Cold Calling Zones - to receive update:
The Clerk informed members that a letter had been received from NCC Trading Standards (21/7/09) informing the PC that 5 signs had been placed on light columns in Priory Close and the zone was now set up. This was noted.
(f) To prepare for Quarterly Newsletter (Sept.09):
MK informed members that he hoped this edition would be published and delivered by the end of September 09.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
Apologies had been received from the PCSO.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :- NCC magazine, e-mail re Boundary Review, Nfk Playing Fields Assoc.Bulletin, NNDC Beach Safety booklet, Windfarm update/bulletin, and NNDC Agenda/minutes. All the above would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: RB, Sec: MK - agreed - meeting adjourned - no comments - meeting reopened

15. To confirm date of next meeting - future agenda items:
After discussion it was agreed to change the provisional date (9/9) and the meeting was confirmed for Wednesday 2nd September, 2009 (7pm). (subject to hall availability). MR asked for the purchase of bulbs to be planted on the green areas to be placed on the next agenda. The Chair asked if members were happy to have a representative from the Upcher Community Partnership attend the November meeting (11/11/09) - this was agreed.


Minutes of the meeting held on 8th July, 2009 at the Scout Headquarters, Cromer Rd Beeston Regis (commencing 7pm).

Present: R.Beckley (Chairman), M.Knowles, M.Church, B.Hill, G.Dyson, Mrs.M.Wright, and the Clerk. Also present were two members of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from D.Cox, M.Bliss, P.Kemp and Mrs.Roffe. Apologies were also received from Mrs.A.Sweeney (NNDC) and B.Hannah (NCC).

1b. To receive Declarations of Interest on agenda items:
No declarations.

2. To approve the minutes of meeting held 10.6.09:
These had been circulated to members and were accepted as a true record. (Prop: MK, Sec: MW - agreed)

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK) - agreed - meeting adjourned - no requests - meeting reopened.

4. Finance:
(a) The current bank balances were as follows :- A/C 10162132 £1508, A/C 10162140 £6264 - noted by members. The Clerk gave a brief explanation of the four payments scheduled including that to S.Meakin for Internal Audit and the following were approved for payment :- C.Allen £60.00, P.Bullimore £356.70, W.Runton Scouts £25.00 and S.Meakin £65.00 (Prop: MK, Sec: BH - agreed). The Clerk asked members to note the receipt of the VAT refund in relation to last years accounts (31/3/09). Whilst mentioning audit fees the Clerk stated that the Annual Return had gone off to the External Auditors and the notices advertising electors rights and the appointed external audit day had been placed on the main notice board.
(b) To approve the new standing order to T.T.Jones Electrical in the sum of £64.31:
This was approved by members (Prop: BH, Sec: MK - agreed). The Clerk stated that a new figure for the supply of electricity from E-On would be brought to their attention as a Direct Debit soon.
(d) To consider the Qtly. Budget Report (April - June 2009):
Members had all received a copy of the Clerks report. He pointed out that significant variations between the budget and the actuals had explanatory notes against that expenditure head e.g. Insurance and Dog Bin emptying when a complete years expenditure was incurred in the first quarter. The only projected overspend at the moment appeared to be on the cost of electricity following the new price increase and the changes to the lighting stock inventory. This was noted and agreed by members (Prop: MK, Sec: GD).

5. Planning:
(a) To note decisions received from NNDC since last meeting:
20090203 - 2 dwellings in Lawson Way, Sheringham - site meeting arranged. The Planning Officers report would be circulated to members.
(b) To consider planning applications received since agenda printed:
20090668 - Erection of single storey rear extension at 3, Priory Close:
After discussion members agreed no objections to this application (Prop:RB,Sec:MW)
(e) Sheringwood - To receive update & consider tree preservation:
The Clerk, accompanied by MK, had met with the Woodland Trust representative (M.Ryder) and had walked around Sheringwood looking for old or feature trees. In summary M.Ryder stated that only trees at Silver Fox Farm might be worthy of a TPO, not because of their age or beauty but because of the past history of the site. He stated that Sheringwood was not particularly old and was typical of woodland areas in North Norfolk and it was not reasonable to expect NNDC to place TPOs on all these trees. MK confirmed the Clerks report. It was agreed that the Clerk speaks with NNDC Conservation Dept regarding the trees at Silver Fox Farm and removes this item from the agenda. The Chair stated that the parish council had done everything it could over a long period of time regarding this matter but must accept professional opinion. He said that the parish council would continue to monitor the situation and was hopeful that the NNDC was aware of the possibilities of tree felling or lopping when they now received planning applications for this area.
(h) LDF - incl.Gypsy EERA consultation and SMP:
The Environment Agency and Natural England had produced an update of where we are in terms of the Shoreline Management Plan. This had been circulated to members. The Clerk had nothing else to report on this item.
(i) To consider proposals for development at Hall Farm:
The Clerk had spoken to the agents (Bidwells) as well as the Planning Officer who had both indicated that they would attend a parish council meeting when the formal planning application had been submitted. This was noted by members.

6. To consider Highways and Footpath Matters:
The Clerk reported on a walkabout with Karl Rands (PB, KR, MK, DT & MW)(12/6)
The footpath nr council houses adjacent Britons Lane Cl. - footpath now widened.
The footpath in front of pair of council houses (bottom Brits Lane)refer Housing Trust
Weeds in the parish - work has been carried out and weeds are starting to die.
Fence on Britons Lane, north of Heathside - will monitor and remove if necessary.
Lorries using Britons Lane - Signage is correct - speak with police - see below.
Sign near Scout HQ - "Beeston Regis/W.Runton" - to be moved to correct boundary.
Also agreed was (a) clear weeds in path at northern end of Abbey Pk (b) clear weeds on path near Sheringham boundary, opposite Maze (c) monitor hedge/trees north of Abbey Pk.
Referring to Lorries using Britons Lane the Clerk read the reply from Anglia Mowers and also spoke of his telephone conversation with Sgt.Money - noted by members.
Speed Awareness Message - speed checks carried out by Norfolk CC would continue automatically as the PC was now on the list for periodic visits.
New matters :- The hedge near the footpath between the maze and the priory was very overgrown (CRF3) (reported by MK and MW) and following his report the Clerk was instructed to inform NCC Footpaths & Rights of Way Section in order that they could rectify this matter. A report from PK, via the Clerk in his absence, referred members to the cliff top path towards the western end of the caravan park. It was agreed the Clerk enquires further to the exact problem and location before considering this further.
At the Chairs suggestion it was agreed to write a letter of thanks to Karl Rands regarding the recent parish walkabout (see start of item 6) and also speak with him regarding further dropped kerbs to the east of Britons Lane and near the school.
7. Meetings & Conferences (to receive reports and announcements):
The following invitations had been received since the last meeting :-
Norfolk ALC - Afternoon Tea/Environment discussion at Weeting Vill Hall - noted
Norfolk ALC - Summer Conference (28/7/09) - Norwich FC - noted
Norfolk ALC - AGM (12/9/09) - County Hall - noted
Norfolk RCC - AGM (8/7/09) - Brundall - clashes with PC meeting
NNDC - Green Shield Event - Felbrigg Hall - 12/9/09 - details to be circulated
John Innes Discovery Day - Colney - 13/9/09 - details to be circulated
SLCC - 35th National Conference - 23/10-25/10/09 - noted but cost prohibitive.
The Clerk gave a brief report on the NNDC Area Forum on 1/7/09 at the Scout HQ when he and DT and MW had attended. An information pack, regarding this meeting, would be circulated to members.
The Chair spoke of the latest Sheringham Preservation Soc. Meeting - the minutes would be circulated.

8. PC Assets:
(a) Street Lighting - to consider update:
The Clerk reminded members of the recently signed contracts regarding supply of electricity and the maintenance of the street lights. The maintenance contract was awarded to T.T.Jones Electrical Ltd (details in last months minutes). The Clerk informed members that he had obtained a 24 month contract for electricity for little more than the 12 month price quoted. The contract, signed by MK on behalf of the PC, was for 24 months at a price of 9.853p per kwh (cost of contract £4103 for 2 yrs).
This was noted by members and the Chair thanked the Clerk for his work in respect of the contract work. It was agreed to remove Street Lighting from the agenda but keep the general heading of PC Assets.

9a. To consider ongoing maintenance of Beeston Common:
The Clerk was still waiting for news from Sheringham TC regarding the meeting with Natural England.

9b. To consider Pillbox in Britons Lane:
Still awaiting news from English Heritage regarding the listing.

9f. To note information received regarding Bottle Bank for year to 31.3.09:
Good news had been received recently in that receipts from the bottle bank in the last financial year amounted to £400.37 (Net - after deduction of expenses). The Clerk had only estimated £220 based on the previous years figure and had used this lower figure as a debtor in the accounts. The actual tonnage collected by the contractors amounted to 14.08 tons in the year to 31/3/09 compared to 8.86 tons in the previous year. This was noted by members.

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk informed members that he had arranged a meeting with the Quality Parish Status Officer for 24/7/09. A further meeting had been agreed for August when it was hoped the Chair and Vice-Chair would be able to attend (date to be arranged). This was noted by members. After making enquiries and referring to the Local Gov.Act 1972, the Clerk informed members that meetings could take place on Sundays (this followed the Chairs question at the previous meeting). In summary parish meetings can take place any day after 6pm and council meetings can take place any day and at any time. This was noted.
(b) To consider the groups/subjects re members areas of interest/responsibility:
A copy of the old form had not been returned by all members and it was agreed the Chair and Clerk liaise to produce a draft schedule for approval at the next meeting.
(e) No Cold Calling Zones - to receive update:
The Clerk informed members that the new signs were up in Priory Close. The Chair stated that the Church Close Pole had been erected again further into the close hoping it would avoid future vandalism.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.

12. To consider Sect 17, Crime & Disorder Act (incl Police Report):
No PCSO was in attendance. The Clerk would circulate an e-mail received from the Safety Neighbourhood Communications Officer for N.Norfolk. This gave an update from the recent SNT meeting regarding priorities for the police in the area.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Bittern Line update including guide and timetable.
Your Rubbish magazine.
NNDC Agenda/Minutes.
NNDC newsletter re Street Signs.
All the above would be circulated to members as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: BH, Sec: MC - agreed - meeting adjourned - comment re phone box - meeting then reopened.

15. To consider date of next meeting - future agenda items:
Next meeting, Wednesday 12th August, 2009 (7pm)


Minutes of the meeting held on 10th June, 2009 at the Scout Headquarters, Cromer Rd
Beeston Regis (commencing 7pm)

Present: R.Beckley (Chairman), M.Knowles, D.Thompson, Mrs.M.Roffe, M.Church, Mrs.M.Wright, B.Hill, P.Kemp and the Clerk. There was also one member of the public in attendance.

1a. To receive and consider apologies:
Apologies were received and accepted from M.Bliss, G.Dyson, and D.Cox. Apologies were also received from PCSO D.Sewell, Mrs.A.Sweeney (NNDC), and B.Hannah (NCC).

1b. To receive Declarations of Interest on agenda items:
No declarations.

2. To approve the minutes of meeting held 13.5.09:
These had been circulated to members and were accepted as a true record.
(Prop: MW, Sec: DT - agreed)

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK - agreed) - meeting adjourned - no requests - meeting reopened

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £827 and A/C 10162140 £6864 - noted by members. The Clerk gave a brief explanation regarding the five payments scheduled and then the following were approved for payment :-
C.Allen £60.00, P.Bullimore £350.10, W.Runton Scouts £25.00, Norfolk RCC £25.00
And Allianz Insurance plc £597.16 (Prop: DT, Sec: MR - agreed). The Chair gave a summary regarding the Insurance renewal before approval of payments took place (see 4(b) regarding this)
(b) To note renewal of PC insurance:
The Chair and Vice-Chair had been asked to make a decision before renewal date after making further enquiries regarding the excess with Came & Co and also asking Allianz Insurance whether they were prepared to negotiate a lower premium than that being asked (£702). The Chair was happy to report that our current insurers (Allianz) were prepared to reduce the premium to £597 to retain the business. The excess (£125) would remain the same and this would be a one year contract as usual.
Members were happy with this and duly approved the payment (see 4a).
(d) To approve the Accounts & Governance Statement as at 31.3.09 (as circulated):
The Clerk informed members that the accounts and governance statement, produced as per the Audit and Accounts Regulations 1998, 2003 and 2006 , had to be approved by the parish council by 30.6.09. Members had been given their financial statement packs prior to the meeting. The Clerk referred to page 2 (Income & Expenditure Statement) pointing out that the PC spent approx. £1500 more than in 2008. This was the figure by which the precept was increased for 2009. He also referred to page 3 (Balance Sheet as at 31.3.09) stating that the balance at the year end was approx. £3800. After the Clerk answered questions the statements were duly approved by the PC and the Chair signed sections 1 and 2 of the annual audit return.
(Prop: MW: Sec: MR - agreed). The Chair thanked the Clerk for his work in producing the financial statements.
(e) Review of PCs Financial Regulations and Standing Orders:
The Clerk requested members permission to leave this matter to a future meeting when he would produce new/revised sets of FRs and SOs following his CiLCA studies. This was agreed and the matter will appear on a future agenda

5. Planning:
(a) To note decisions received from NNDC since last meeting:
The Clerk drew members attention to the following :-
20090203 - 2 semi-detached dwellings at Lawsons Way, Sheringham - This was referred to the Development Control Committee - Noted by members.
(b) To consider planning applications received since agenda printed:
None received.
(e) Sheringwood - To receive update and consider tree preservation:
The Woodland Trust had informed the Clerk that they hoped to arrange a meeting in the next two or three weeks - this was noted.
(h) LDF - Gypsy EERA consultation, SMP & consultation on reuse of rural bldgs:
The Chair first spoke of the Site Specific Proposals consultation which was out at the moment. He referred to the residential site on land off Holway Road and Morley Hill, and the retail site at Central Garage (both in Sheringham). After discussion it was agreed not to respond as a council but leave this to individuals if they so wished.
The Chair apologised to members for not getting a reply in regarding permanent gypsy sites (EERA) although he pointed out that it would be repeating the views of NNDC.
The Chair referring to the questionnaire on the Reuse of Rural Buildings, worked his way through the document with members and asked the Clerk to submit to NNDC.
(i) To consider proposals for development of Hall Farm:
An exhibition, arranged by the owners Blue Sky Leisure, took place on 22/5/09 at Beeston Hall School. The PC had received a letter from Bidwells, their agents, inviting comments prior to a formal planning application being submitted. The Clerk informed members that Bidwells had a target date of 20/6/09 for the submission of the actual planning application. After discussion it was agreed to wait for the planning application before commenting and perhaps invite a representative from the owners and/or agents to a parish council meeting.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Path nr. council houses adj. to junction with Britons Lane Cl - Highways to look at.
Walkabout with H.Ways Engineer - arranged for 12/6/09 (11am) (MK,MW,DT)
NNDC letter received re verge cutting - 10 cuts in the season (5, NCC & 5, NNDC).
Bus stop sign nr.Church Close - NCC investigating why it has been moved.
The following were considered :-
S.A.M (speed awareness message) - Clerk to try and arrange another speed check.
MW reported lorries, incl articulated, using Britons Lane - to discuss on 12/6/09.
Fence on Britons Lane - not considered dangerous - to discuss on 12/6/09
Weeds in parish again getting bad (need treating) - to discuss on 12/6/09
Sign nr. Scout HQ marking West Runton in wrong place - to discuss on 12/6/09
As well as discussing with the Highways Engineer on 12/6/09 the Clerk was instructed to write to Anglia Mower Services regarding lorries using Britons Lane, enquiring as to whether companies delivering to their premises received instructions and directions.

7. Meetings & Conferences (to receive reports and announcements):
The Clerk reminded members of the forthcoming Area Forum organised by NNDC for parish and town councils to be held at the Scout HQ on 1/7/09 (6.30 - 9.00pm).
The Following invitations had been received since the last meeting :-
Scout Group Evening & AGM - Fri.12/6/09 - 6 til 9pm - MW to attend.
Nalc - Meal with Speaker - Mon. 20/7/09 - 6 for 7pm (Swaffham) - noted.
Nalc - Norfolk Planning Conference - Thurs 18/6/09 (all day) noted.
Norfolk & Norwich Hospital Open Day - Sat 27/6 (10 - 4pm) MR to attend.
The Chair reported on another Sheringham Preservation Soc. Meeting and would arrange for the minutes to be circulated.

8. PC Assets:
(a) Street Lighting - to consider renewal of electricity & maintenance contracts:
Electricity: The Clerk informed members that only one quotation had been received and that was from the current suppliers. Out of six tender letters sent out the only other reply was from British Gas who had acknowledged the letter but had not quoted by the deadline of 10/6/09. The quotation received from E-on was for a 12 month contract at a price of 9.582p per kwh or for a 24 month contract at 10.683p per kwh. Members wanted a 24 month period but were not happy with the higher price as the increases were 31 percent for the 12 month contract and 46 percent for the 24 month contract. It also had to be remembered that consumption would increase with the new inventory being submitted and the new Unmetered Supply Certificate being issued. The Clerk was instructed to try and get the 24 month contract for the 12 month price or something very similar (Prop: RB, Sec: MR - agreed). Members were reminded that with the increased prices and the increased consumption electricity costs would rise by approx. £60 - £70 per month.
Maintenance of Street Lights:
The Clerk informed members that four quotations had been received and a summary of the prices quoted by these companies was handed to members. The current contractors (T.T.Jones Electrical) price was the lowest by a considerable margin and was for a period of four years (1/7/09 - 30/6/2013). Members had been satisfied with the work of T.T.Jones Electrical and were happy to accept their quotation and contract for the next four years. It was agreed to appoint T.T.Jones Electrical at a contract cost of £671.00 per annum plus VAT (£55.92 per month plus VAT) for a four year period (Prop:MW, Sec: PK - agreed) The Chair would sign the new contract and the Clerk would write informing them of the PCs acceptance. The Clerk would also write a letter of thanks to the other three contractors who had submitted a quotation informing them of the decision.

9a. To consider ongoing maintenance of Beeston Common:
As last month the PC was still waiting for news of the meeting with Natural England.

9b. To consider pillbox in Britons Lane:
Still no news from English Heritage in Cambridge.
9f. To further consider phone box in Britons Lane:
The Clerk was pleased to inform members that he had at last received a reply from BT. In summary they would repair the equipment a.s.a.p.

10. Quality Parish Status:
(a) To receive update on QPS:
No further news since last update.
(b) To consider the groups/subjects re members areas of interest/responsibility:
The Clerk informed members that this was to update the exercise last carried out in 2007. The list of members and subject matters was out of date and needed looking at. Members agreed to take the list away and return to the Clerk with their thoughts and amendments prior to the next meeting when it could be updated.
(e) No Cold Calling Zones- update & consider permission to use columns Priory Cl:
RB informed the meeting of further vandalism to the new Church Close sign. Following a written request from Trading Standards permission was given to use the Priory Close light columns for signage purposes (Prop: RB, Sec: DT - agreed). The Clerk would write to them accordingly.
(f) To consider June 09 Newsletter:
MK informed members that he had received items from MR and combined with the Annual Report and Accounts hoped this would fill the June edition. There was still some space left and MK asked PK if he would write a small article on the Upcher Community Partnership. MK said that the 30th June deadline would be met.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.

12. To consider Sect. 17, Crime & Disorder Act (incl. Police Report):
Apologies had been received from the police.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
NNDC Refuse/Recycling booklet, NNDC Programme of meetings, Police Update (Spring 09), NNDC letter re street naming, Letter advertising the Forum, Norwich, NNDC Agenda/Minutes, Scout Newsletter, and NNDC Outlook.
All the above would be circulated to members as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: BH, Sec: DT - agreed - meeting adjourned - comment re path - re-opened.

15. To consider date of next meeting - future agenda items:
Next meeting, Wednesday, 8th July (7pm).







Minutes of the Annual Parish Council Meeting held on 13th May, 2009 at the Scout Headquarters.

Present: R.Beckley (Chairman), M.Knowles, Mrs.M.Wright, D.Thompson, M.Church, P.Kemp, B.Hill, D.Cox and the Clerk. Also present were the Police Community Support Officer and one member of the public.

1a. Election of Chairman & Declaration of Acceptance of Office:
The Clerk reminded members of the standing order relating to voting and the fact that the Chairman has a casting vote if required. The Chair asked for nominations and M.Knowles proposed R.Beckley and this was duly seconded by D.Cox. There were no other nominations and therefore R.Beckley was unaminously voted chairman for the forthcoming year. The Clerk read the Declaration of Acceptance of Office which was then signed by the Chair and witnessed by the Clerk as the responsible officer.
(Prop: MK, Sec: DC - agreed)

1b. Election of Vice-Chairman & Declaration of Acceptance of Office:
The Clerk repeated his earlier remarks regarding voting (1a). The Chair nominated and proposed M.Knowles and this was seconded by D.Thompson. There were no other nominations and M.Knowles was unaminously voted vice-chairman for the forthcoming year. As before MK duly signed his Declaration of Acceptance of Office which was witnessed by the Clerk.
(Prop: RB, Sec: DT - agreed)

1c. To receive and consider apologies:
Apologies were received and accepted from Mrs.M.Roffe and M.Bliss. The Chair stated that, because of health reasons, M.Bliss might miss the next few meetings and members agreed to this and instructed the Clerk to record this matter in the attendance book. Apologies were also received from B.Hannah (Norfolk CC) and Mrs.A.Sweeney (North Norfolk DC).

1d. To receive Declarations of Interest on agenda items:
There were no declarations.

2a. To approve the minutes of meeting held 8/4/09:
These had been circulated to members and were accepted as a true record.
(Prop: DT, Sec: BH - agreed)

2b. To consider vacancy on parish council and consider co-option:
The interested parishioner had again expressed a desire to become a member of the parish council and had provided a brief CV which the Clerk had circulated to members prior to the meeting. Advertisements regarding the vacancy had been placed on the councils notice boards and requests for interested people to come forward at the annual parish meeting the previous week had brought a negative response. Members agreed to discuss Mr.Geoffrey Dysons application/CV and he, attending as a member of the public, was requested to leave the meeting and wait in an adjoining room. Members were happy with the information GD had provided and noted he had been living in the parish for 42 years. After a brief discussion it was agreed to co-opt Mr.G.Dyson with immediate effect (Prop: DT, Sec:PK - agreed). Mr.Dyson was called back to the meeting and welcomed by the Chair as the newest member of the parish council. GD duly signed his Declaration of Acceptance of Office as a member which was witnessed by the Clerk. The Clerk gave GD his Financial/Other Interest forms to be completed and returned to the Monitoring Officer at the District Council in the next 28 days. Guidance notes were provided and other information such as the parish councils standing orders, financial regulations, code of conduct, recent minutes and a meetings calendar would be given to GD by the Clerk as a starter pack in the near future. GD joined the councillors and the Chair again welcomed him hoping he would enjoy being a member of the parish council. The Clerk was instructed to notify NNDC Electoral Services of the co-option.

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK - agreed) - the meeting was adjourned - no requests - the Chair re-opened the meeting.

Following the proposal by the Chair it was agreed to take item 12 next in order that the Police Community Support Officer could resume his normal duties a.s.a.p.

12. To consider Sect.17, Crime & Disorder Act (including Police Report):
The Chair invited the PCSO to give his report on crimes in the parish since the last meeting. It was reported that there had been one crime committed (criminal damage) and the KIN meeting recently had discussed priorities for the local police. The PCSO also reported that they had received no calls from members of the public during the period. The Chair asked members if they had any questions for the PCSO or any other matter they wished to raise regarding crime. There was nothing further and the Chair thanked the PCSO for his attendance.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1346, A/C 10162140 £7863 - this was noted by members. The following payments, scheduled for payment on the agenda, were approved for payment (the payment to West Runton Scouts was amended from £25 to £50) :- C.Allen £60.00, P.Bullimore £352.08, West Runton Scouts £50.00, NALC £175.23, T.Jones Electrical £64.11, Sheringham TC £22.08, and NNDC £621.92. (Prop: MW, Sec: DC - agreed). The Clerk was asked to inform members when minor lighting repairs occurred and also provide copies of T.Jones Electricals invoices to the vice-chair in order that the street lighting inventory can be updated. The Clerk asked members to note that they needed to approve the accounts (to 31/3/09) at the next meeting.
(b) To consider renewal of the PC insurance:
The Chair reported verbally that he had looked at both the renewal papers and premium from the current insurers (Allianz) and the new companys terms and conditions (Came & Co. selling the new Norwich Union product). Referring to the NU insurance he stated that the cover and wording were OK but the excess would increase from £125 to £250. Assuming there were no claims he said the council would save approx. £180 per year on the premium if NU were chosen over the current insurers. The NU scheme was very similar to the Allianz scheme except for the increase in the excess to £250. MK said that we needed to compare like with like and members wanted to know the NU premium if their excess was brought down to £125. It was agreed to delegate the decision regarding renewal (1st June) to The Chair and Vice-Chair after they made further enquiries with both companies.
(d) To review Bank Mandates (Standing Order and Direct Debit):
The Clerk reminded members that approval for these bank payments was needed just as was the normal monthly cheque payments. The following was approved, but would be subject to change with the renewal of the electricity and maintenace contracts.
Standing Order (monthly) to T.T.Jones Electrical in the sum of £66.97
Direct Debit (monthly) to E-On in the sum of £106.56
(Prop: BH, Sec: PK - agreed)

5. Planning:
(a) To note decisions received from NNDC since last meeting:
The following was noted :-
20081157 - Replacement dwelling at Bramble Cottage, Sheringwood - permission given subject to conditions (the papers would be circulated to members)
(b) To consider planning applications received since agenda printed:
None received - this was noted.
(e) Sheringwood - To receive update & consider tree preservation:
The Woodland Trust had informed the Clerk that they hoped to be in the area soon at which time they will arrange a meeting in order that feature trees can be identified and a request put in to the NNDC for TPOs to be placed on those trees. This was noted by members.
(h) LDF - incl Gypsy EERA consultation and SMP:
The Clerk informed members that the consultation on the Site Specific Proposals Draft Plan was coming up (15/6/09 - 31/7/09).
The Chair reiterated what he had said at the annual parish meeting regarding permanent gypsy/travellers sites namely that the Planning Inspectorates view had been taken on board by the Government and in spite of there being no established need 15 permanent sites would have to be provided by NNDC. He assumed they would be near to facilities such as schools, shops, and employment. He would arrange for the Clerk to circulate the EERA information on this topic. Members agreed that the Chair responds to the EERA on behalf of the parish council stating that there is no need for these pitches therefore it is a waste of money (Prop: MK, Sec: MC - agreed)
(i) NCC Planning - to consider consultation on Local List Validation Requirements:
The documents circulated by the Clerk on this topic were yet to reach all members and it was agreed to leave this matter.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Britons Lane fence: NCC Highways had written stating that they did not think this fence to be dangerous at present but they would monitor the situation - noted.
Work had started on pavements in Britons Lane Close - noted.
Work was due to start soon on Regis Ave., pavements - noted.
NNDC had updated local councils on Street Signage - copy to be circulated.
Footpath adjacent to council houses near Britons Lane Close junction: this matter had been raised at last weeks APM and the Clerk was instructed to seek advice from H'Ways regarding widening/tidying this path.
The Clerk was instructed to arrange the next 6 monthly walkabout with the Highways Engineer (Karl Rands).
7. Meetings & Conferences (to receive reports and announcements):
The Clerk announced that the next Area & Parish Forum run by NNDC would be at this venue on Wed. 1/7/09 from 6.30pm. Most members would try and attend.
Reports :-
Planning Portal run by NNDC and the County Association on 28/4/09:
The Chair reported that he and DT had attended. This is a national scheme with planning applications, advice, and other information all being on-line. Much data will be available to assist the public on planning matters. RB and DT were impressed with the presentation and said that NNDC will soon have this system up and running.
Annual Parish Vestry meeting on 15/4/09:
BH had attended on behalf of the council and would be circulating the minutes to members as soon as possible.
Upcher Community Partnership:
PK (a director) gave a report on his and RBs attendance at the meeting on 29/4/09. The main talk was given by the Credit Union with a view to the UCP forming their own scheme. Other topics covered were the new Arts & Crafts Festival and the Woodland questionnaire relating to Pretty Corner and adjacent woodland.

8. PC Assets:
(a) Street Lighting - to consider renewal of electricity & maintenance contracts:
Following the instructions last month the Clerk had spoken to T.T.Jones Electrical who had instead of giving an indication of the likely cost increases in the street lighting maintenance contract had sent a formal quotation. The Clerk informed members that he had now sent out invitations to tender for this work to four other contractors in order that the council can make a decision at next months meeting.
He would not release details of T.T.Jones quotation as it needed to remain as a sealed tenderwhilst others had a chance to quote. This was noted by members. Members requested that the Clerk invites power companies to tender for the supply of electricity so that this matter may be dealt with at the June 09 meeting as well. The recently compiled inventory of street lights and the relevant details would be sent out with the letters.

9a. To consider ongoing maintenance of Beeston Common:
Members awaited details of the meeting on the common with representatives of Sheringham Town Council and Natural England. A letter from a parishioner agreeing with the parish councils views on this matter had been circulated to members

9b. To consider Pillbox in Britons Lane:
The council awaited further news regarding listing from English Heritage.

9c. Structural Review of Nfk: consider recent Boundary Commission statement:
The Chair stated that he was drafting a reply supporting the arguments put forward by NNDC (change is not needed and not easily workable). Members acknowledged and noted this as they had at the previous meeting.

9f. To further consider phone box in Britons Lane:
Because of the high cost of removal BT were not prepared to agree to the councils request but would repair it as usual. The Clerk had been informed of this verbally but todate nothing had been done. The Clerk was instructed to write to BT expressing concerns of members regarding the vandalised state of the box and asking for prompt action. A copy was to be sent to N.Lamb, MP.

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk confirmed his studying position and confirmed that he hoped a submission to the Accreditation Panel would take place this summer. (July - Sept)
(b) To consider legislation:Power to promote well-being of the area:
The Clerk now had a report available on this topic. This would be circulated for members consideration although active participation was not possible until 80 of councillors were trained on this subject and the Clerk obtained his qualification.
(d) To consider inspection of PC Assets:
DT reported that the assets were in pretty good order overall. It was noted that the village sign may need some attention in the future (sign and seating area).
(e) No Cold Calling Zones - to receive update:
The Chair reported that the sign in Church Close had been stolen.
(f) To consider June 09 Newsletter:
The Clerk confirmed that this issue needed to contain the Annual Report and the Accounts to 31/3/09. This was noted by members.
(h) To consider voting for NALC Executive Committee member (N.Nfk):
Details had been circulated to members and it was agreed to vote for T.Comber.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Peddars Way, Development Framework, 2008 - 2013
Nalc Training programme, 2009
NCC magazine, Norfolk Matters
NNDC Minutes & Agenda, NNDC Standards Committee report 2008/9
Public Sector Equality Duties booklet
Norfolk Police Authority - plan 2009/12
All the above would be circulated to members as usual.

14. Resolution re Public Participation (comments/other matters):
No members of the public present.

15. To confirm date of next meeting - future agenda items:
Next meeting, Wed.10th June (7pm).

Minutes of the meeting held on 8/4/09 at the Scout HQ.

Present: R.Beckley (Chair), M.Knowles, D.Thompson, Mrs.M.Wright, B.Hill, M.Church, D.Cox and the Clerk. Also present was one member of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from Mrs.M.Roffe, P.Kemp, and M.Bliss. Apologies were also received from Mrs.A.Sweeney(NNDC) and PCSO.L.Soar.

1b. To receive Declarations of Interest:
RB and MK declared a personal interest in item 5(i).

2a. To approve the minutes of meeting held 11/3/09:
These were accepted as a true record (Prop: DT, Sec: MK)

2b. To consider vacancy on parish council:
The Clerk had received confirmation from NNDC Electoral Services that the PC could co-opt to fill this vacancy. The Chair had not spoken to the interested parishioner as yet but in the meantime the Clerk would place advertisements on the notice boards.

3. Resolution re Public Participation (requests to speak on specific items):
Prop: RB, Sec: MK - agreed - the meeting was adjourned - no requests - the meeting was re-opened.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £939 and A/C 10162140 £2114. The following payments were approved :- C.Allen £60.00, P.Bullimore £349.48, and W.Runton Scouts £25.00 (Prop: DT, Sec: MC agreed)

5. Planning:
(a) To note decisions received from NNDC since last meeting:
No communications received.
(b) To consider planning applications received since agenda printed:
20090203 - Erection of two semi-detached dwellings at Lawson Way, Sheringham:
The Clerk informed members that this application had just been received and the PC was being consulted because the site was adjacent to the parish boundary. The Chair summarised the application pointing out that it was affordable housing. It was agreed to support the application (Prop: RB, Sec: MC).
(e) Sheringwood - To receive update & consider tree preservation:
The Woodland Trust representative, who hopefully would support the PC in obtaining a TPO on feature trees, was still not available to meet up and identify these trees. The Clerk hoped to arrange this meeting as soon as possible. An e-mail from a parishioner, living in Sheringwood, had been received regarding the felling of a tree that could have caused damage to her property. The Clerk would circulate this to members.
(h) LDF - incl.Gypsy EERA consultation and SMP:
No further news - it was agreed to remove this from the agenda.
(i) To further consider Beach Access Steps at B.Regis Caravan Park:
RB and MK said that this project was still ongoing but it was agreed to remove this item from the agenda for the immediate future.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Water leak - Britons Lane/Close junction - repair carried out.
Grass verge - / area - negative response from H'Ways re posts.
Britons Lane fence: because of the lack of progress it was agreed the Clerk writes to NCC Highways requesting they deal with this matter as the fence was now potentially dangerous to pedestrians. (a copy of the letter was to be sent to the tenant farmer and the solicitors concerned).

7. Meetings & Conferences (to receive reports and announcements):
Nfk Parishes Training P'Ship - meeting on the Planning Portal at The Dales, Upper Sheringham on 28/4/09 (RB, MK, MC, and DT to try and attend).
Annual Parish Vestry Meeting on 15/4/09 (BH to represent parish council)
Sheringham Preservation Soc: AGM on 22/4/09 (RB to attend).
The Chair gave a brief report on his attendance at the Nth Norfolk Tourism Day.

8. PC Assets:
(a) Street Lighting - to further consider lighting stock:
The Clerk informed members that they would soon have to consider the renewal of the electricity contract and the street lighting maintenance contract that were both due in June 2009. It was agreed that the Clerk speaks with T.T.Jones Electrical Ltd and place the renewal of both contracts on next months agenda.

9a. To consider ongoing maintenance of Beeston Common:
A letter had been received from Sheringham Town Council inviting members of the PC to attend a walkabout on the common when Natural England next consider the way forward regarding its maintenace. It was agreed the Clerk writes back accepting this invitation. MK and others would hopefully represent the PC.

9b. To consider pillbox in Britons Lane:
Information and an application form regarding listing of this building had been received from English Heritage and it was agreed the Clerk proceeds with this application.

9c. Structural Review of Nfk: consider recent Boundary Commission statement:
It was agreed the Chair drafts a reply and circulates this and the Boundary Commission information for members approval. (Responses were required by 14/5/09, immediately after the next PC meeting).

9f. To further consider phone box in Britons Lane:
The Clerk was instructed to write to BT requesting a reply to our letter of 14/2/09 when the removal of this box was requested.

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk informed members that he was now on the final stages of his CiLCA qualification. i.e. his tutor was going through his portfolios. He apologised to members for taking longer than anticipated but after this was complete he would concentrate on the parish councils QPS. submission. Hopefully our file of evidence would be submitted to the Accreditation Panel this summer. This was noted by members.
(b) To consider legislation Power to promote well-being of the area( NALC)
The Clerk still awaited the statutory guidance for local councils on this matter and it was agreed to place this item on the next agenda.
(d) To consider inspection of PC Assets:
It was agreed DT, as in previous years, carries out the inspection of the PC assets. This does not include the lighting stock which is the responsibility of the maintenance contractor (T.T.Jones Electrical).
(e) No Cold Calling Zones - to receive update:
The Clerk had been informed by NCC Trading Standards that survey forms had been sent out to Priory Close residents.
(f) To consider the PCs Annual Report:
The Clerk reminded members that this was important to a parish council and was one of the criteria to be fulfilled for QPS. As well as the Chairs summary of the years activities it needed to contain a summary of the accounts, a list of members and officers along with their contact details. It also had to be available to the electorate as well as the District Council and Library. This was noted by members.
(g) To consider the Annual Parish Meeting on 6th May, 2009:
It was agreed that the agenda/format would be the same as in previous years. The Clerk would invite the police, press and the district and county councillors. Refreshments would be provided and posters/flyers produced and distributed nearer the date. The Clerk was reminded by DC that it was agreed to discuss donations at the annual parish meeting.
(h) To consider Training for Councillors:
After considering the training options on the county associations web-site from Feb 2009 - Oct 2009 members instructed the Clerk to write requesting the association use venues in north Norfolk for a change.

11. To receive reports from District & County Councillors:
Apologies had been received.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
The Clerk informed members that he had received an e-mail from the Communications Officer of the Safer Neighbourhood Team. It was agreed to circulate this to update members on current police priorities.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :- NCC magazine, leaflet re Nfk.Parent Partnership, Information from various organisations - to be circulated.

14. Resolution re Public Participation (comments/other matters):
Prop: BH, Sec: DT, agreed - adjourned - enquiry re Regis Av. Pavement - re-opened.

15. To confirm date of next meeting - future agenda items:
Next meeting: 6th May (annual parish), 13th May (annual council meeting) both 7pm.

Minutes of the meeting held on 11/3/09 at the Scout HQ.

Present: R.Beckley (Chair), M.Knowles, Mrs.M.Roffe, D.Thompson, B.Hill, M.Church, P.Kemp, D.Cox, Mrs.M.Wright and the Clerk. Also present were B.Hannah (NCC), Mrs.A.Sweeney (NNDC), and one member of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from M.Bliss.

1b. To receive Declarations of Interest:
RB and MK declared a personal interest in item 5(i).

2a. To approve the minutes of meeting held 11/2/09:
These were accepted as a true record (Prop: DT, Sec: MR).

2b. To consider vacancy on parish council:
The Clerk informed members that NNDC had confirmed there had been no requests for an election and therefore the vacancy can now be filled using the co-option procedure. The Chair stated that a parishioner had already expressed an interest in becoming a councillor and with members permission he would speak to this man again. Bearing in mind the time delay in finding a suitable candidate in the past members agreed and awaited further news at the next meeting.

3. Resolution re Public Participation (requests to speak on specific items):
Prop: RB, Sec: MK - agreed - the meeting was adjourned - no requests - the meeting was re-opened.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1623 and A/C 10162140 £2113. The Clerk gave a brief explanation regarding the four payments scheduled. Members noted that the payment to the Clerk included the arrears relating to the national pay increases for clerks (inflation increase) for 2008/09 amounting to approx. £84. It was also noted that the payment to T.T.Jones Electrical was for additional maintenance relating to call-outs for the recent Priory Close problems when the lighting in this area was out for a few days. MK asked the Clerk for copies of all T.T.Jones Electrical invoices in the future in order that he can update the parish councils lighting database. The following payments were approved :- C.Allen £60.00, P.Bullimore £426.71, W.Runton Scouts £25.00, and T.T.Jones Electrical £130.95.
(Prop: MR, Sec: PK - agreed).

At the Chairs suggestion it was agreed to take item 11 next.

11. To receive reports from District & County Councillors:
Mrs.Sweeney (NNDC) spoke of spot checks being carried out on caravans regarding their road worthiness etc. She had written to the Caravan Club objecting to the recent application regarding a site on Britons Lane (see item 6) and had attended the launch of the Upcher Community Partnership (see item 7).
B.Hannah (NCC) reported on the recent developments regarding untaxed cars on the Britons Lane car park. Victory Housing Association had now agreed to take a more active role in keeping their car park available for regular users and not allow it to be used for abandoned /untaxed vehicles. He was also pleased to announce that North-Norfolk was the overall UK winner of the Clean Britain Awards. Members agreed that this would help promote tourism and the Chair thanked both AS and BH for their reports and this excellent news.

5. Planning:
(a) To note decisions received from NNDC since last meeting:
20081752 - First floor side extension at Copper Beech House, Church Close. Permission was given - noted by members.
(b) To consider planning applications received since agenda printed:
None received.
(e) Sheringwood - To receive update & consider tree preservation:
The Woodland Trust representative had again cancelled the meeting in Sheringwood regarding identifying feature trees. He had apologised and informed the Clerk that he would arrange the meeting a.s.a.p. This was noted by members.
(h) LDF - incl.Gypsy EERA consultation and SMP:
There was no further news.
(i) To further consider Beach Access Steps at B.Regis Caravan Park:
The Clerk had no further news. MK reported that the site owners meeting with the National Trust had gone fairly well and the Chair said that he had spoken with the site manager who was pleased to hear that the parish council was supporting the scheme.
This was noted by members.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Britons Lane Caravan Club Application: Members had received copies of the PC letter of objection as well as the Norfolk CC. Highways letter. Attached to the acknowledgement of the PCs letter was a note stating that the Club has refused the application on highways grounds and local objections. This was noted.
Caxton Close footpath: NCC Highways had informed the Clerk that there were products available to treat this pavement but they were prevented from using these because of Health & Safety regulations (Harmful to pets etc). This was noted.
Britons Lane fence: still no news on identifying the land owners and the Clerk suggested getting in touch with Highways soon as the fence was becoming a hazard to pedestrians.
MR expressed concerns to members regarding mud on the footpath adjacent to the lay-by and council houses in Britons Lane. Cars parking on the verge immediately north of the constructed bay were creating problems and it was agreed that the Clerk contacts NCC Highways to ask if some timber posts could be erected (similar to those south of the bays) to prevent parking on the footpath and encourage drivers to use the car park only a few yards away.
The Clerk was asked to contact AWA regarding the leaking drain cover-Britons Lane.
The Chair reported on the patching work carried out by Highways near Heath Barn. It was sad that this work could not have been carried out at the same time as the drainage scheme that was scheduled to start soon.

B.Hannah (NCC) and Mrs.Sweeney (NNDC) left the meeting at this point.
7. Meetings & Conferences (to receive reports and announcements):
The North Norfolk Tourism Day would take place on 26/3/09 at Greshams School. The Chair, as in the past, would attend on behalf of the PC
Reports:-
RB and PK attended the launch of the Upcher Community Partnership on 4/3/09. PK (now a director of the P'Ship) stated that it was well attended with all community representatives having been invited. Jane Shulver gave a talk about its aims and the fact that it was for the benefit of Sheringham and its surrounding parishes. An action plan was being put together and people attending were asked to submit topics they considered important. Many proposals were put forward and RB suggested working on and improving Beeston Common for the benefit of the people. Literature handed out at the launch would be circulated to members.
North Norfolk Community Partnership was attended by RB and DT. Booklets etc. obtained on the day would again be circulated.
Sheringham Preservation Society was attended by RB - minutes to be circulated.

8. PC Assets:
(a) Street Lighting - to further consider review of lighting stock:
T.T.Jones Electrical had acknowledged the PCs letter/instructions regarding replacing equipment in the future. The Clerk informed members that this item would be left on the agenda for the immediate future.

9a. To consider ongoing maintenance of Beeston Common:
A reply had not yet been received from Sheringham Town Council. The PCs concerns had been referred to Sheringham TCs Commons Committee and a lengthy report prepared by the Honorary Warden of the common was being considered by that committee. MK expressed an opinion that the common was not really for the enjoyment of the people anymore. The Chair said that we would have to wait for the town councils reply and he to had his concerns that people no longer use this land and pointed out that visitors would not even know it existed.
9b. To consider Pillbox in Britons Lane:
English Heritage had expressed the same views verbally as NNDC. They had told the Clerk that many pillboxes are now listed and it would have to be exceptional in some sort of way to obtain listing status. The Clerk awaited further information from English Heritage including an application form. MR suggested that a picture of the pillbox be put on the PCs website.
9c. To consider Consultation on Code of Practice on Local Authority publicity:
The documentation had been circulated to members but it was agreed to make no response.
9f. To further consider phone box in Britons Lane:
No reply had been received from BT regarding removing this phone box.

10. Quality Parish Status:
(a) To receive update on QPS:
Nothing further to report.
(b) To consider legislation: Power to promote well-being of the area (NALC)
The Clerk informed members that he had ordered a copy of the statutory guidance for local councils on this topic. He would circulate the information a.s.a.p. and place the matter on the next agenda.
(e) No Cold Calling Zones - to receive update:
The Clerk had nothing further to report. DC gave an explanation re cold calling in that it related to all cold callers and not just sales people. It was to deter people calling at your door without an appointment although as the Chair stated it was trying to deter rogue traders.
(f) To consider Qtly.Newsletter:
MK informed members that he had completed publishing/printing this edition. He would arrange for the Clerk to have the copies for distribution to members on Thursday for delivery around the parish by the weekend.
(g) To consider the Annual Parish Meeting on 6th May, 2009:
It was agreed the Clerk again puts prominent posters around the parish and flyers be published for delivery to individual households. Refreshments will be provided this year in the hope of attracting a few more people. The PC will be hoping for a good turnout and would discuss the format and agenda at the next meeting.

12. To consider Sect.17, Crime & Disorder Act (incl Police Report):
Section 17 had been duly considered during the meeting. There was no Police Report.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following:-
NNDC. Agenda/Minutes
Booklet re Norfolk Local Area Agreement
NNDC. Letter re Annual Environment Awards
These would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: BH, Sec: DT, - agreed- meeting adjourned - no comments - meeting re-opened.

15. To confirm date of next meeting - future agenda items:
Next meeting confirmed for Wed. 8/4/09 (7pm)



Minutes of the meeting held on 11/2/09 at the Scout HQ

Present: R.Beckley (Chair), M.Knowles, D.Thompson, Mrs.M.Roffe, B.Hill, Mrs.M.Wright, M.Church and the Clerk. Also present were PCSO.L.Soar, F.Farrow (Hon. Warden, Beeston Common), and three members of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from D.Cox, P.Kemp, and M.Bliss. The resignation of Mike Tacchi had been received by the Clerk. Apologies were also received from Mrs.A.Sweeney (NNDC) and B.Hannah (NCC). Referring to MTs resignation the Clerk told members that NNDC Electoral Services had been informed and the advertisement for the vacancy would appear on the notice board in the next few days. If an election was not requested by ten parishioners within the statutory time the parish council would be able to use the co-option procedure. This was noted by members.

1b. To receive Declarations of Interest:
RB and MK declared a personal interest in item 5(i). MW declared a personal interest in item 6 (Caravan Club application).

2a. To approve the minutes of meeting held on 14/1/09:
These were accepted as a true record (Prop: DT, Sec: MR).

3. Resolution re Public Participation (requests to speak on specific items):
Prop: RB, Sec: MK - agreed - The meeting was adjourned and a parishioner made a request to speak on item 6. The meeting was re-opened.

At the Chairs suggestion it was agreed to take item 12 next.

12. To consider Sect.17, Crime & Disorder Act (incl.police report):
The Chair welcomed PCSO. Luke Soar to the meeting. The PCSO reported that there had been two crimes since the last meeting and overall crime was down during this last year. He stated that the police were now using high visibility patrols and regular vehicle checks were being carried out. It was noted that the Safer Neighbourhood Team was now fully staffed. The Chair thanked PCSO Luke Soar for his report who then left the meeting.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £918 and A/C 10162140 £3362 - the Capital Account has been closed. This was noted by members. The Clerk gave a brief explanation regarding the three payments scheduled and also asked for a further urgent payment to be approved namely Norfolk A2Z, £46.00 (hosting web-site). The following were approved :- C.Allen £63.99, P.Bullimore £342.11, West Runton Scouts £25.00 and Norfolk A2Z £46.00 (Prop: DT, Sec: MR). The Clerk mentioned that new pay scales for clerks had been announced i.e updated for inflation, and he would be including the arrears for 2008/09 in the March payments.
(b) To consider reply from NNDC re changes to verge cutting:
Members had all received copies of the letters received from NNDC and NALC regarding this matter. Their contents were noted and the Clerk was asked to obtain a copy of the cutting schedule/dates for the coming season.
(c) To consider Qtly. Budget Report as at 31/1/09:
Members had all received copies of the Clerks Qtly. Budget statement as at 31/1/09 i.e. month 10 of the financial year. In summary the Clerk said that there would be an overspend because of additional lighting maintenance which had included a new lamp in Caxton Park, three new post top lanterns, and various repairs. Other than the payment for the wreath and small donation to the Royal British Legion the donation budget head was showing an underspend of £257. This would increase to £315 at the end of month 12 following the decision to take all requests to the annual parish meeting to allow parishioners to have their say. The figures on the budget statement and the Clerks comments were agreed and noted by members.

5. Planning:
(a) To note decisions received from NNDC since last meeting:
20081614 - Steps to beach at Caravan Park - permission given - noted by members.

It was agreed to take item 5(i) next

(i) To further consider Beach Access Steps at B.Regis Caravan Park:
The Chair stated that he had not replied to the e-mail received from the National Trust. MK said that the caravan park had a meeting organised with the NT in early March. The Chair agreed to e-mail the NT to inform them of the PCs support for the scheme and to remind them that steps to the beach from this site was not a new idea.
(b) To consider planning applications received since agenda printed:
None received.
(e) Sheringwood - To receive update & consider tree preservation:
No further news - the Clerk was still to meet the Woodland Trust representative.
(h) LDF - incl. Gypsy EERA consultation and SMP:
There was no further news - the Clerk reminded members of the latest information being on the District Councils web-site.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Britons Lane fence - still awaiting details of land ownership.
Britons Lane drainage scheme - start date now revised to 16/3/09.
Overhanging hedge (north of Abbey Pk) - Highways to monitor situation.
Overhanging trees/slippery path (Caxton Cl) - the Clerk was instructed to write a letter of thanks to the woodland owner following his contractor improving/working on the pavement surface. The Clerk was instructed to ask NCC Highways whether a chemical could be used to prevent the moss and other weeds returning.
A149 road closure (burst water main) - Copies of the replies from NCC Highways and AWA had been supplied to members. In summary both authorities agreed there had been problems but they would try and rectify them in the future.
Application re Caravan Club - Heathbarn, Britons Lane: An application for a certified location (up to five touring vans) had been submitted with responses required by 28/2/09. Planning permission is not required. B.Hannah (NCC) had expressed concerns regarding this (highway safety) when apologising for not being able to attend the PC meeting. He would be getting in touch with the Highways Dept. hoping they would support him and object on road safety grounds i.e. the site is too close to bends and is very narrow. MW stated that it would be very difficult for caravans to manoeuvre on that section of Britons Lane. The Chair summarised the situation and thought the PC should object because of the problems already stated. A planning application/permission had already stipulated that only the access on the submitted drawing could be used for this site and all others had to be closed up. Many concerns, over many years, had been expressed to the Police and NCC Highways regarding this stretch of road and the Clerk was instructed to write to the Caravan Club objecting to this application (Prop: RB, Sec: MK - agreed). A brief adjournment during this discussion revealed that a parishioner who had requested to speak on this item agreed with the PC and the points raised.

7. Meetings & Conferences (to receive reports and announcements):
NALC has organised workshops in March - it was agreed to request notes/minutes.
Upcher Community P'Ship - Launch on 4/3/09 - RB & PK to attend.
NNDC Area Forum meetings - the Clerk was instructed to reply requesting the promotion of Tourism as a topic for discussion (also the Scout HQ as a venue).
Training dates announced by NALC - it was agreed to wait for the May/June dates.
The Chair reported on a Sheringham Preservation Soc. Meeting - minutes to circulate

8. PC Assets:
(a) Street Lighting - to consider reports & review of lighting stock:
Reports from the Vice-Chair and the Clerk had been supplied to members. The Clerk stated that the only outcome regarding his research was that a new inventory would have to be submitted to the energy supplier prior to the renewal of the electricity contract with updates being given on a regular basis. MK said that he was happy that the PC had been well served by the lighting contractor and we now have a database with full detail of the current lighting stock. A new product called a cosmopolis lantern encompasses the latest technology, and should provide a similar brilliance as with existing lights and brings the added benefit of using less electricity. MK recommended the use of this light i.e. cosmopolis, 45w output, white light. He said that the PC should specify the most energy efficient light and have regard to environmental concerns such as light pollution. The latter of these was, and is, being satisfied as the contractor states that only a small proportion of light emitted is being directed upwards. Health and Safety has to be considered and the PC needs to maintain a certain level of lighting over a length of time. i.e. what parishioners have come to expect over many years. Problems could be created if the brilliance of lights was reduced, or worse still, switched off. Members accepted the Vice-Chairs report and agreed to use the cosmopolis, 45w output, white light in future. The exception to this would be along the A149 and in the Caxton Park/Close area where the lights are orange and members wish this to continue. The Clerk was instructed to write to the lighting maintenance contractor accordingly.

9a. To consider ongoing maintenance of Beeston Common:
The Chair welcomed Mr.Farrow (Hon.Warden of Beeston Common). Mr Farrow spoke of the history of the common and that from 1996 Natural England had been in charge and had control of the maintenance. He outlined the work carried out in recent years, including the cutting rotation, and invited questions from members. MK said that the common, which he had known for many years, was turning into a bog and was a mess. Looking back over a long period of time he recalled being able to walk over most of this land with the ground being firm in many areas and drainage ditches functioning correctly. Ditches where water flowed freely were now dry and in some cases blocked and overgrown. Mr.Farrow could not explain with any certainty why the common was now wet and boggy and put forward reasons such as the building of houses. MK stated that the beck north of the road always flowed freely and wondered why drainage ditches were not effective on the southern section. MW and MR both said that enjoyment of the common was not possible any more with MR relating to the times that her family, including young children, walked and played there. The main ditch forming the parishes western boundary, and to the east of the common, used to have water in it more than twelve inches deep, but now had a small amount of water passing down it, in spite of increased rainfalls in recent years. Mr.Farrow did not give any firm answers to these drainage problems and referred to discussions currently taking place between the town council and the AWA. The Chair thanked Mr.Farrow for attending and members agreed to write to Sheringham Town Council asking who was responsible for the ditches and whether anything can be done to rectify the situation.
Mr.Farrow left the meeting after this item.

9b. To consider Pillbox in Britons Lane:
NNDC. Conservation Section had informed the Clerk that in their opinion the pillbox would not be listed but a final answer rested with English Heritage. There were many of these structures in north Norfolk and many more throughout the country with sufficient numbers already preserved and listed. It was agreed to place this matter on the next agenda and await the response from English Heritage.

9c. To consider Consultation on Code of Practice on Local Authority publicity:
It was agreed to circulate the documentation and place this matter on the next agenda.

9d. To consider unauthorised bonfires in the parish:
A copy of the Environment Agency e-mail received was supplied to members who noted its comments and decided to remove this item from the next agenda.

9e. To consider Nfk. Coast Partnerships review of AONB:
All documents had been circulated and it was agreed to make no response.

9f. To consider phone box in Britons Lane:
The Clerk reported the box was still out of use and he had never, over the many months since it was last vandalised, had a request or an enquiry from a parishioner about getting it repaired. Members said that it had been vandalised/damaged so many times that the public did not expect a working phone to be available any more. It was becoming an eye-sore and members agreed to ask BT to remove it. The Clerk would write to BT accordingly.

10. Quality Parish Status:
(a) To receive update on QPS:
Nothing further to report.
(b) To consider next years meeting dates (incl. Annual Parish Meeting):
It was agreed to continue with the second Wednesday of the month for council meetings. The annual parish meeting would be on 6/5/09 with the annual council meeting on the following Wednesday (13/5/09). The Clerk would draw up the annual calendar and distribute to members and place on notice boards.
(e) No Cold Calling Zones - to receive update:
Confirmation from Norfolk County Council Trading Standards had been received regarding Hillside Road becoming a NCCZ.
(f) To consider Qtly.Newsletter:
MR agreed to deal with the collection of monies from advertisers as usual and MK listed some of the subjects to be covered in this edition. It was hoped to have items for publication ready in the next two weeks with publication and distribution taking place by mid-march.
(g) Review of Public Participation at meetings:
The system of having two areas on the agenda at the beginning and towards the end of the agendas was considered to be working well (items 3 and 14). It was agreed to continue with the present arrangements.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
NCC Adult Social Services leaflet/letter: Assistive Technology
N.Lamb MP., Annual Report 2008
These would be circulated as usual.

14. Resolution re Public Participation:
Prop: BH, Sec: DT, agreed - meeting adjourned - no comments - re-opened

15. To confirm date of next meeting - future agenda items:
Next meeting confirmed for Wed. 11/3/09 (7pm)



Minutes of the meeting held on 14/1/09 at the Scout HQ.

Present: R.Beckley (Chair), M.Knowles, D.Thompson, Mrs.M.Roffe, D.Cox, B.Hill, M.Church, P.Kemp, Mrs.M.Wright and the Clerk. Also present were two PCSOs and two members of the public.

1a. To receive and consider apologies:
Apologies were received from M.Bliss, and B.Hannah (NCC), Mrs.A.Sweeney (NNDC).The Chair welcomed D.Cox following his recent absences.

1b. To receive Declarations of Interest:
RB and MK declared a personal interest in item 5(i) as did MW and BH who were members of the National Trust who had communicated with the Chair on this matter. RB also declared a personal interest in item 5(j).

2a. To approve the minutes of meeting held 10/12/08:
These were accepted as a true record (Prop: DT, Sec: MR).

3. Resolution re Public Participation (requests to speak on specific items):
Prop: RB, Sec: MK - agreed - The meeting was adjourned but there was no requests to speak on specific items. The Chair re-opened the meeting.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £943, A/C 10162140 £2003, and A/C 60320986 £2358. This was noted by members. The latter of these three accounts would be closed, as had been previously agreed, when the Clerk writes a letter endorsed by two of the authorised signatories. (the balance being transferred to A/C 10162140). Following a brief explanation of the three payments scheduled the following were approved :- C.Allen £60.00, P.Bullimore £340.08 and West Runton Scouts £25.00. (Prop: DT, Sec: MW).
(b) To consider financial implications, if any, of changes to verge cutting:
The letter concerning the proposed cut-backs by NNDC had been circulated to members. This basically left the PC with three options :- 1. The PC pays for the amenity cuts (10 at a cost of £447) with County Services continuing with the same contract. 2. The PC makes it own arrangements for these 10 cuts (? Costs etc..) 3. The PC has these areas of grass only cut 5 times per season with Norfolk County Council funding these under highways safety. The Clerk stated that he had already put in a verbal protest to NNDC having had to fix the precept by 20th November and then to be informed in the middle of December that another £400 - £500 would be required if we wished grass cutting of verges to continue as in previous years. The Chair and members agreed and after discussion decided to go for option 3 (cut only 5 times and funded by NCC) - Prop: DT, Sec: PK - agreed. The Clerk was instructed to write to NNDC accordingly and at the same time point out that members were concerned that they had no other option but to take this course as they had no budget provision. The Clerk would also contact NALC to enquire about the District Councils action and the likely effect on all north norfolks parishes.

At the Chairs suggestion it was agreed to take item 12 next.

12. Annual Review of Sect.17, Crime & Disorder Act (incl Police Report):
The Chair welcomed the PCSOs who gave a report on recent crime in the parish recorded since the last meeting. Three crimes had been reported namely two thefts and one common assault. Priorities for the SNTs as agreed at a recent KIN meeting were :- anti-social behaviour near Sheringham town clock and the grass area adjacent to the railway along with traffic watcheswhich will include speed checks, document checks etc…The Chair thanked the PCSOs for their report. Returning to the annual review of section 17, the Clerk stated that he had consulted B.Hannah our local County Councillor with responsibilities for policing and he was happy with the way that the PC kept this matter at the forefront of members minds and always had a spot on the agenda to discuss matters. Members agreed with this and were happy with the way that section 17 was dealt with.

The Chair returned to the agenda at item 5 and the PCSOs left the meeting.

5. Planning:
(a) To note decisions received from NNDC since last meeting:
None received
(b) To consider planning applications received since agenda printed:
20081752 - First floor side extension at Copper Beech Hse., Church Close:
This application had just been received and members studied the plans and papers. The Chair summarised the application and stated that this was a small extension to which he had no objections. Members agreed with this and the Clerk was instructed to inform NNDC that there was no objections to this application (Prop: PK, Sec: MW).
(e) Sheringwood - To receive update & consider tree preservation:
The Clerk reported that he and DT had arranged a meeting with Michael Ryder of the Woodland Trust on 19/2/09. The meeting would take place in Sheringwood and Michael Ryder would identify the feature trees to submit to the District Council for tree preservation order consideration. This was noted.
(h) LDF - incl Gypsy EERA consultation and SMP:
The Clerk reported a further update/brochure issued by NNDC regarding the LDF. This was the winter edition and was available on their website with hard copies to follow. The Chair reported that he had received a copy of the report issued by the EERA (Regional Spacial Strategy) and stated that a decision had been made whereby each District Council will provide a minimum of 15 permanent gypsy site pitches. This decision would be implemented with the proposed pitches being in place by 2011. The Chair stated that they would need to be next to services such as schools, shops and employment and he hoped that parish and town councils would not object to this with all but Beeston Regis and Aylmerton failing to comment and showing little interest at the consultation stage. The EERA report would be circulated.
(i) To further consider Beach Access Steps at Beeston Regis Caravan Park:
The Clerk had written to the Norfolk Coast Partnership enquiring if funds may be available from the Sustainable Development Fund. An e-mail from the Funding Officer was fairly positive and the Clerk had informed the Caravan Park verbally of this encouraging response. The Chair had received an e-mail from the National Trust implying that they would not grant permission for such a project. RB thought this was just replacing steps that were in existence up to a couple of years ago and it was agreed that RB and MK try and progress this matter with the Caravan Park.
(j) Kingswood Centre - To receive update re Liaison Group:
The Clerk had no further news. RB reported on his meeting with NNDC Environmental Health, Kingswood management and parishioners regarding the Env. Health investigation/monitoring after reports from local residents.(9th Jan - Kingswood Centre). He spoke of new equipment being installed at the Centre but thought there was no future for the liaison group. It was agreed that this item be removed from future agendas.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Britons Lane fence - still awaiting details of land ownership.
Britons Lane drainage scheme - revised date of 16/3/09 announced
A149 road closure (burst main) - no replies received as yet (copy letter to police)
The above was noted by members. The Clerk would speak to Karl Rands (NCC Highways) regarding the overhanging trees at the northern end of Abbey Park.

7. Meetings & Conferences (to receive reports and announcements):
The Clerk announced the following :-
N.Nfk Community Partnership - Annual Stakeholder Conference on Thurs 26/2/09 at the Sheringham Little Theatre - RB and/or DT to attend (Clerk to notify NNDC)
Police Budget Meeting for 2009/10 at Wymondham on 29/1/09 - noted.
Vacancy on Executive of NALC (North Nfk Rep) - RB and MK to consider.
The Chair reported on Sheringham Preservation Society - minutes to be circulated.

8. PC Assets:
(a) Street Lighting - to consider review of lighting stock & repairs:
The Clerk had received a letter from T.T.Jones Electrical regarding the costs of elements which was requested by MK and would form part of his report being prepared for members. MK stated that he hoped the report/review would be available for members prior to the next meeting.
DT reported on the bus shelter light (disconnected and made safe by contractor in the past). It was hanging from the wall and he said he would remove it.

9a. To consider ongoing maintenance of Beeston Common (MK):
MK stated that this common had changed in recent years with drainage appearing to be the main problem. Ditches appeared to be blocked and not functioning, and where there was once streams, rubbish and other matter was accumulating. Residents, who use the common frequently, are concerned that efforts to return the common to its original state are failing and members agreed that the Clerk writes to the owners (Sheringham Town Council) asking for an explanation or alternatively sending a representative to discuss this matter with the parish council.

9b. To consider pillbox in Britons Lane (DT):
DT asked members to consider whether it was worth while preserving/protecting the old war-time pill box opposite the stone pits in Britons Lane. Members agreed it warranted further investigation and the Clerk was instructed to get in touch with the Conservation Section of Planning at NNDC.

9c. To receive report on Model Publication Scheme (Freedom of Information):
MK and the Clerk had completed the detailed work on information availability and MK had placed this on the PCs website. Beestonregis.org now had a new section regarding the Freedom of Information Act w.e.f. 1/1/09. This was noted by members.

9d. To consider unauthorised bonfires in, and adjacent to, the parish:
There was no further news from the Environment Agency re Cookies Field.

9e. To consider Nfk Coast Partnership review of AONB:
Some members had still to see the documents regarding this matter and it was agreed to place this on the next agenda.

10. Quality Parish Status:
(a) To receive update on QPS:
Following questions the Clerk gave a brief explanation of how to apply for QPS. (preparation of a file/portfolio answering the pre-set questions and providing evidence from the PC records to back up your answers). The Clerk informed members that the Accreditation Panel received submissions every two months and he hoped that the 17/3/09 or 19/5/09 would be appropriate for BRPC. This was noted by members.
(b) To revisit Code of Conduct:
The Clerk informed members that this was one of the calendar jobs and he suggested circulating the Standards Board Guide and the Statutory Instrument from 2007 to enable members to revisit this topic. This was agreed.
(e) No Cold Calling Zones - to receive update:
The Clerk had been informed by Norfolk CC Trading Standards that Hillside Road was now in the system and being processed.
(f) To consider distribution of Qtly Newsletter:
The Clerk had placed this matter on the agenda as some members had stated that it needed reviewing. It was agreed to look at this next month when preparation of the March newsletter would be on the agenda.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :- NNDC Agenda/Minutes, Police Safer N`Hood leaflet, NNDC update re planning, Cromer Hospital update, N.Lamb MP., Xmas card, NCC Highways letter re Drainage scheme, Notes & minutes re NNDC Annual Parish/Town Conference, NNDC Coastal Planning Workshop feedback. All would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: BH, Sec: DT, agreed - meeting adjourned - no comments - re-opened.

15. To confirm date of next meeting - future agenda items:
Next meeting confirmed for Wed. 11/2/09 (7pm) - Request for Britons Lane phone box to be discussed (PK). - Next years meeting dates to be agreed.



Minutes of the meeting held on 10/12/08 at the Scout HQ

Present: R.Beckley (Chair), M.Knowles, Mrs.M.Roffe, M.Church, D.Thompson, Mrs.M.Wright, P.Kemp, and the Clerk. Also present were B.Hannah (NCC), Mrs.A.Sweeney (NNDC), and one member of the public.

1a. To receive and consider apologies:
Apologies were received from B.Hill, M.Bliss, D.Cox, and M.Tacchi. Apologies were also received from PCSO.Luke Soar.

1b. To receive Declarations of Interest:
RB and MK both declared a personal interest in item 5(i).

2a. To approve the minutes of meeting held 12/11/08:
These were accepted as a true record (Prop: DT, Sec: MR).

3. Resolution re Public Participation (requests to speak on specific items):
Prop: RB, Sec: MK - agreed - The meeting was adjourned but there was no requests to speak on specific items. The Chair re-opened the meeting.

At the Chairmans suggestion it was agreed to take items 11, 5h, 5i, and 6 next. (in order that the District and County Councillors should not be detained any longer than necessary).

11. To receive reports from District & County Councillors:
Mrs.Sweeney (NNDC) spoke of some overhanging trees in the Britons Lane area that she had recently reported to NCC Highways. She had attended the Annual Parish & Town Council meeting in Aldborough organised by the District Council (PKs report on this had already been circulated to members). The NNDC Licensing Committee had dealt with many issues such as noise pollution from public houses. B. Hannah confirmed this stating that some local premises were currently being monitored.
B.Hannah (NCC) reminded members that new pest control arrangements had recently been introduced in north-norfolk which he hoped would be successful. He spoke of the very tight budget situationthat faced the District Council with a £400k saving needed just to standstill. Another KIN meeting had been arranged and he hoped BRPC would be represented as usual.
The Chair thanked AS and BH for their reports.

5h. LDF - incl. Gypsy EERA consultation and SMP:
The Clerk had nothing further to report and reminded members that the latest (autumn edition) brochure produced by NNDC on the LDF was circulating. The Chair informed members that there had been no feedback from the EERA regarding permanent gypsy sites and B.Hannah agreed to ask Steve Blatch (NNDC) what the latest position was. Mrs.Sweeney confirmed that the temporary gypsy sites planning applications at Cromer and Fakenham had been approved by NNDC Planning. The Chair reminded members that the PC did not comment on the local site specific proposals.

5i. 20081614 - Construction of Beach Access Steps at Beeston Regis Caravan Park:
Details and plans had already been circulated to members. The Chair summarised the application papers stating that the site concerned was roughly where the old steps were. MK pointed out that there would be a fairly substantial structure on the beach, and members acknowledging this, thought this to be a much better scheme than had been submitted previously. RB stated that the parish needed an access to the beach and it was agreed that the PC supports this application (Prop: DT, Sec: PK). It was suggested that the Chair/Clerk approaches the Norfolk Coast Partnership with a view to submitting a grant application for this scheme (monies from the Sustainable Development Fund as recently reported in the Sheringham Independent). The scheme would enhance the already very popular coastal path and would serve parishioners and visitors alike.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Britons Lane fence - negative response from solicitors, awaiting further news from tenant.
Soakaways at Heathfield, Britons Lane - work carried out by NCC Highways.
New Drainage Scheme, Britons Lane - Work to commence in early January (per NCC)
The Clerk reported on the concerns recently expressed regarding the A149 road closure following a burst water main. The Chair stated that this was an old main and it was likely to happen again. NCC Highways (K.Rands) had been taken to task regarding the diversion that was set up and the Chair wanted consideration given to finding a better solution in the future. MK said that with more thought and better planning much of the chaos could be avoided. Heavy traffic had been diverted up Britons Lane instructing lorries and buses to travel due south and ignore the 7.5 ton weight restriction statutory signs. MW said that the situation was dangerous with large vehicles meeting in narrow stretches of road adjacent to her property. MR said that the state of Britons Lane, following this diversion, was terrible with banks being destroyed and mud on the road. Members were in agreement that better contingency plans were required for the future and the Clerk was instructed to write to AWA and NCC accordingly.
At this point B.Hannah and Mrs.Sweeney left the meeting.

The Chair returned to the agenda at item 4a.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £828, A/C 10162140 £4003, and A/C 60320986 £2358 - this was noted by members. Following a brief explanation of the four payments scheduled the following were approved :- C.Allen £60.00, P.Bullimore £346.06, West Runton Scouts £25.00, and T.T.Jones Electrical £1190.39 (Prop: DT, Sec:MR). It was further agreed to close the Capital Account (A/C 60320986) and transfer the balance to revenue in lieu of Lighting expenditure (new column and post top lanterns) (Prop: DT, Sec: MW, - agreed).

5. Planning:
(a) To note decisions received from NNDC since last meeting:
20081327 - Side conservatory at 23, Regis Avenue - permission given.
(b) To consider planning applications received since agenda printed:
None received.
(e) Sheringwood - To receive update & consider tree preservation:
The Clerk and DT met Michael Ryder of the Woodland Trust at Sheringwood on 13/11/08. A considerable time was spent inspecting the trees and hedges in Sheringwood and M.Ryder thought some of the trees were worthy of a tree preservation order. However many of the trees listed originally by the PC and presented to NNDC were not very old and were not particularly outstanding and consequently were not of the type, unless under threat, to be made the subject of a TPO. M.Ryder suggested that feature trees were worthy of a TPO and he thought on his initial inspection that 12 - 15 trees came into this category. He would speak to a tree officer at NNDC and report back to the Clerk hoping that this matter could be progressed further. This was noted by members.
(j) Kingswood Centre - To receive update re Liaison Group:
There had been a meeting called by Environmental Health (NNDC) to which the Chair had been invited (8th or 9th Jan.2009). There was no further news regarding the Liaison Group.
7. Meetings & Conferences:
The Clerk had no announcements re future meetings.
MR reported on her attendance at the Coastal Planning Workshop in Overstrand on 18/11/08. Reports issued that day would be circulated to members. MR stated that it was agreed that changes to the coastline had to be managed and that there was a need to foster a mutual understanding on all the problems associated with it. There was also a need to work to identify common interests although there was conflict between some parishes regarding erosion etc. A film was shown illustrating the effects of erosion and a need to keep parish councils informed and to lobby government regarding problems was agreed. An additional workshop for caravan site owners had already taken place.
PK reported on his attendance at the Annual Parish and Town Council Conference on 13/11/08. His report had been circulated but he added that there was general agreement that there was a need to get youngsters involved in parish and town affairs.
MW reported on her attendance at the Sheringham Art and Sculpture Trail opening.
PK reported that the local partnership was now called the Upcher Community Partnership and would take over from SheringhamPlus. It should be functional from Feb/March 2009 and funds are available and a new co-ordinator appointed. PK is now a director but he points out that the organisation is in an embryonic stage.
MR informed members that she had stood down from the Sheringhamplus Wardrobe.

8. PC assets:
(a) Street Lighting - to consider review of lighting stock and repairs:
MK reported on the meeting with the PCs electrical contractor (T.T.Jones Electrical) earlier that evening. MC and DT also attended. A full inventory check has now been completed. In essence it was felt that the PC has been addressing both environmental and safety issues adequately and correctly. Further information has been requested from the contractor so that a full report for members can be presented with a view to establishing a broad lighting policy going forward and to enable the PC to address specific issues in the future. It was noted that both the maintenance and electricity supply contracts are due for renewal during the coming financial year.
The Clerk asked members to note that he had received several phone calls during the period that the Priory Close lights were out recently.

9a. To consider future plans for parish:
The Clerk stated this was an annual item from the parish calendar. It was agreed to leave this matter for the time being
9b. To consider Govmt. Consultation on Codes of Conduct:
The consultation papers had been circulated. It was agreed not to respond.
9c. To consider approval of model publication scheme (Freedom of Information Act)
It was agreed to adopt the Model Publication Scheme for Parish and Town Councils (Freedom of Information Act) without modification (w.e.f. 1/1/09). Prop: MR, Sec: DT. The Clerk and MK would complete the template regarding information available and publish this and a copy of the scheme on the PCs website.
9d. To consider unauthorised bonfires in, and adjacent to, the parish:
The Clerk read the reply received from Sheringham Town Council regarding the recent fires on Beeston Common (this would also be circulated to members).
There had been no further communication from the Environment Agency re Cookies Field. This matter would be placed on the next agenda.

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk reported that he hoped to complete his studies (CiLCA) by Feb/Mar 2009.
The QPS Officer hoped to visit the PC in the new year immediately prior to this to assist in submitting our portfolio/application. It was hoped that a submission to the Accreditation Panel could be ready for their March or May 2009 meetings.
(b) To consider Training Policy for Parish Council:
The Training Policy (as circulated and discussed) was adopted by the PC (Prop:PK, Sec:RB).
(e) No Cold Calling Zones - to receive update:
Church Close (now running) had received their information packs. No further news regarding Hillside Road.
(f) To consider Qtly. Newsletter (Dec. 2008):
MK reported that on receipt of the remaining articles he hoped to have it printed for delivery by 17/12/08.

12. To consider Section 17, Crime & Disorder Act (incl.Police Report):
The Clerk read the e-mail containing a brief crime report and apologies from the police for not attending.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
NCC Your Norfolk, NNDC Outlook, NCC Gritting information, Thank you letter received from Church Council , NCC Your Rubbish mag, and NCC Nfk Matters mag. All correspondence would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: DT, Sec: PK, agreed - meeting adjourned - no comments etc - meeting re-opened.

15. To confirm date of next meeting - future agenda items:
Next meeting confirmed for Wed. 14/1/09 (7pm) - Requests for the following to go on the agenda :- Pillbox, Britons Lane (DT), and Beeston Common (MK).



Minutes of the meeting held on 12th November, 2008 at the Scout HQ.

Present: R.Beckley (Chair), M.Knowles, D.Thompson, Mrs.M.Roffe, B.Hill, Mrs.M.Wright, and the Clerk - M.Church was co-opted at item 2b. Also present were 2 members of public.

1a. To receive and consider apologies:
Apologies were received from M.Bliss, M.Tacchi, D.Cox and P.Kemp. Apologies were also received from Mrs.A.Sweeney (NNDC) and the PCSO.

1b. To receive Declarations of Interest:
None received.

2a. To approve the minutes of meeting held 8/10/08:
These were accepted as a true record (Prop: BH, Sec: MR).

2b. To consider Vacancy on PC:
A brief CV had been circulated to members regarding Michael Church who had expressed an interest in returning as a parish councillor. The Chair asked MC to leave the meeting whilst the matter was considered and after discussion it was agreed that Michael Church be co-opted as a parish councillor. He duly returned to the room, joining councillors, and signed his Declaration of Acceptance of Office. The Clerk informed him that he had up to 28 days to submit his Interest Forms to NNDC. The Clerk would notify NNDC of this co-option and would supply MC with copies of the parish councils standing orders, financial regulations, list of meetings etc. The Chairman welcomed MC to the council.

3. Resolution re Public Participation (requests to speak on specific items):
Prop: RB, Sec: MK, - agreed. The meeting was adjourned but there was no requests to speak on specific items - meeting re-opened.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £969, A/C 10162140 £5164, A/C 60320986 £2352 - this was noted by members. Following a brief explanation of the seven payments scheduled the following were approved :- C.Allen £60.00, P.Bullimore £348.00, W.Runton Scouts £25.00, T.T.Jones Electrical £64.90, Mazars £158.62, Royal British Legion £25.00, B.Hill £10.00 (Prop: DT, Sec: MR). Members noted the increase in the Section 137 payment allowance to £6.15 per head of population (per electoral roll) for 2009/10.
(b) To consider request for Donation from Parochial Church Council:
A copy of the letter received from BRPCC had been supplied to members. After discussion it was agreed to contribute £450 towards the upkeep of the graveyard (Prop: DT, Sec: MR).
(c) To consider Budget & Precept for 2009/10:
Members had been supplied with notes and working papers (4 a/b) regarding this item. It was proposed that the Clerks working papers (4 a/b) be accepted as a basis for discussion (Prop: DT, Sec: MW, - agreed). The Chair, referring to column D on draft budget, suggested amendment of some figures slightly but the main area of conversation surrounded the question of the cost of electricity and street lighting maintenance. Both contracts (with E-On Energy and T.T.Jones Electrical) ended in June 2009. Decisions also needed to be made, and budget provision considered, for the replacement of the top post lanterns as recommended by the contractor recently. Members queried why some street lights were orange and others white and also why certain lights appeared to be much brighter than others. After much discussion it was agreed to request a meeting with the contractor to answer members questions and the Clerk was instructed to arrange this and also ask a representative from T.T.Jones Electrical to attend the next meeting. Returning to the working papers the Chair stated that column D would need to be rounded up to approx. £11000 to cover costs for 2009/10 and by adding a further 5 to the previous precept (£12000 plus £600) would allow the PC to proceed with a programme of replacing the top post lanterns. DT queried whether this was enough stating that he thought the precept should be at least £13000. MW said that street lighting was too expensive and the PC should consider reducing its number of lights and make savings. The Chair reminded members that the annual parish meeting had always endorsed the PCs policy on street lighting as parishioners thought it to be good value for money and was needed in the parish with a very high percentage of older people living here.
After further discussion DT suggested a precept of £13500 which both the Chair and Vice-Chair endorsed. This would equate to an increase of approx. £3 per annum per household and was thought reasonable bearing in mind the financial provision required for the street lighting work. The council formally approved the precept for 2009/10 in the sum of £13500 and authorised the demand on the NNDC (Prop: DT, Sec: RB. - agreed). The Chair and two members of the PC duly signed the forms to be forwarded to NNDC. The Clerk pointed out that only one parishioner, from nearly five hundred households, had objected to further lighting expenditure following the Vice-Chairs lead article on the front page of the recent newsletter.

5. Planning:
(a) To note decisions received from NNDC since last meeting:
A TPO had been placed on feature trees at Bramble Cottage in Sheringwood.
An update/bulletin had been received regarding the LDF (Autumn 2008 leaflet)
Both lots of papers would be circulated to members.
(b) To consider planning applications received since agenda printed:
None received.
(e) Sheringwood - To receive update & consider tree preservation:
The Clerk had arranged to meet a representative from the Woodland Trust on 13/11/08. He and D.Thompson hoped to persuade him to support the PC in their quest to preserve the trees in Sheringwood as the Woodland Trust were working and responsible for the Sheringham Old Wood adjacent to and bordering on this area of the parish. This was noted by members.
(h) LDF - incl. Gypsy EERA consultation and SMP:
The Clerk had nothing further to report. The Chair stated that he did not attend the Planning Inspectorates meeting in Letchworth (Permanent Gypsy Sites) as NNDC would represent us and he thought that nothing could be added from the parish point of view.
(i) To consider responsibility for Street Naming and Numbering:
The PC agreed to relinquish its responsibilities for street naming and numbering (Prop: RB, Sec: DT). The Clerk would notify NNDC accordingly.
(j) Kingswood Centre - To receive update re Liaison Group:
The Clerk hoped to hear from the District Council Planning Legal and Enforcement Officer soon as to whether this Liaison Group would continue.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Britons Lane fence - letter received from Solicitors who have sent on to their client
Priory Close grit bin - cleaned as requested.
Damaged sign (Calveswell Lane) - reported to Highways Dept.
Path at northern end of Abbey Park - cleaned up by DT & reported to Highways Dept.
Mrs.Wright reported that soakaways had still not been attended to at Heathside and the Clerk agreed to contact Highways Dept.

7. Meetings & Conferences (to receive reports and announcements):
Coastal Planning Workshop (18/11/08) - Overstrand - MR agreed to attend.
Annual Parish & Town Council Conference - Aldborough - PK to attend.
Reports :-
The Chair reported his attendance at a Sheringham Preservation Society meeting the minutes for which he would arrange to circulate.
MW reported on her attendance at the charity meeting of Hooke and the Unknown Donor.
The Charity was still dealing with solicitors regarding selling off parcels of land.

8. PC Assets:
(a) Street Lighting - to consider review of lighting stock & repairs:
Much had already been discussed during item 4(c) - Budget. Financial provision had been made to start the repair programme but members would await the attendance of a representative from T.T.Jones Electrical at the next meeting before discussing the matter further. The Clerk asked members to note the following :- NCC had not adopted the lights on the A149 as had been hoped, two parishioners responded to the newsletter article, and a Victory Housing Trust grant application had been received regarding obtaining financial assistance towards maintaining the lights. Following a letter from the Hillside Residents Association the Clerk was instructed to write stating that the PC, because of financial pressures, could not provide an additional light. The Clerk was also instructed to write to a parishioner in Priory Close concerning the brightness of the light adjacent to her property stating that this was being reviewed along with others in the near future.

9a. To consider Government Consultation on Byelaws:
It was agreed to make no reponse to this consultation.

9b. To consider Govmt. Consultation on codes of Conduct:
It was agreed to circulate the papers and place this matter on the next agenda.

9c. To consider approval of new model publication scheme (Freedom of Information Act)
It was agreed to circulate the papers and place this matter on the next agenda. It was noted that it is compulsory to adopt a scheme by 31/12/08.

9d. To consider unauthorised bonfires in and adjacent to the parish:
Beeston Common - It was agreed to write to Sheringham Town Council asking for an explanation regarding the recent fires.
Cookies Field - An e-mail to the Chairman updated members regarding the recent bonfire. This was noted and members would await further news from the Environment Agency.

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk had nothing further to report
(b) To consider Training for Councillors:
The Clerk informed members of forthcoming Initial Training events. All members had attended except MC who hoped to attend a session in the new year.
The Clerk spoke of a Training Policy which was now a requirement of QPS. It was agreed to circulate the papers and place the matter on the next agenda.
(e) No Cold Calling Zones - to receive update:
The Chair reported that Church Close was now up and running
It was noted that Hillside Road was hoping to put in an application.
(f) To consider Qtly. Newsletter (December 2008):
The Chair congratulated MR and MK on the last issue. The Clerk agreed to write a short item on taking an interest in the council or becoming a parish councillor. The Chair said he would write an item giving an explanation regarding the precept increase. MK asked members to contribute to the newsletter and MW said she would write a short piece. It was hoped the newsletter would be delivered before Christmas.

11. To receive reports from District & County Councillors:
The councillors were not in attendance.
12. To consider Sect.17, Crime & Disorder Act (incl Police Report):
The PCSO was not in attendance.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
NCC Norfolk Matters, NNDC Agenda/Minutes, NNDC Jet-Ski Consultation results, Norfolk Coast Partnership Annual Report 2007-08.
All correspondence would be circulated as usual.

14. Resolution re Public Participation:
Prop: BH, Sec: DT - agreed - meeting adjourned.
The Chair re-opened the meeting.

15. To confirm date of next meeting - future agenda items:
Next meeting confirmed for Wed. 10/12/08 (7pm).



Minutes of the meeting held on 8th October, 2008, at the Scout HQ.

Present: M.Knowles (Chair), Mrs.M.Roffe, B.Hill, P.Kemp, Mrs.M.Wright and the Clerk. Also present were B.Hannah (NCC), Mrs.A.Sweeney (NNDC), and three members of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from R.Beckley, D.Cox, M.Bliss, M.Tacchi, and D.Thompson. Apologies were also received from PCSO.L.Soar.

1b. To receive Declarations of Interest:
None received.

2a. To approve the minutes of meeting held 10.9.08:
These were accepted as a true record (Prop: MW, Sec: BH)

At the Chairs suggestion it was agreed to take item 11 next.

11. To receive reports from District & County Councillors:
B.Hannah (NCC) informed members that he had attended the Eastern Area Trade Awards and reported on the success of the Bittern Line. He was concerned with the lack of funds for new projects next year and reflected on the economic downturn everywhere. He had no more news regarding the Boundary Review decision.
Mrs.A.Sweeney (NNDC) reported on the LDF and the Core Strategy Plan now being in place. This replaced the Local Plan. She expressed concerns regarding toilet facilities in the area and referred to vandalism and the costs associated with it. A sum of £200k had been put in the District Council budget to upgrade toilets.
The Chair thanked BH and AS for their reports and returned to item 2b.

2b. To consider vacancy on PC:
The Chair was concerned with the recent low attendances and stated that the matter of the vacancy needed sorting out. He had spoken to an ex-councillor recently who seemed prepared to become a member again if the PC agreed. This was noted and it was hoped to resolve this matter at the next meeting.

3. Resolution re Public Participation (requests to speak on specific items):
Prop: MK, Sec: MR, agreed. The meeting was adjourned and a parishioner requested to speak on item 5a (planning application re Bramble Cottage, Sheringwood). The Chair re-opened the meeting and continued with item 4.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £220, A/C 10162140 £6664, and A/C 60320986 £2352. Members noted that the second half-years precept
(£6000) had been received and included in these balances. Following a brief explanation of the payments scheduled the following were approved :- C.Allen £60.00, P.Bullimore £340.88, West Runton Scouts £25.00, Metrosigns £21.15 and Sheringham Town Council £80.61 (Prop: MR, Sec: BH).
At this point B.Hannah and Mrs.A.Sweeney left the meeting.

(b) Review of Clerks Salary and Contract:
The Clerk pointed out that this was a calendar job and that he was now on the highest point of the salary scale allowed in his contract and therefore only a small cost of living rise, negotiated nationally for all clerks, would be due to him from now on. Members agreed to ask RB to look at this again, as in previous years, and to report back only if changes were required and therefore needed to go on the agenda.

(c) To consider Budget & Precept for 2009/10 - Preliminary Discussion:
The Clerk informed members that detailed working papers would be available prior to the next meeting when a decision would have to be made regarding this matter. He wished members to be thinking about future commitments and requirements particularly in regard to one-off items and non-revenue expenditure. The Clerk would provide figures regarding regular/revenue expenditure for members consideration but wished them to start thinking about such things as a lighting programme, casual election fund, reserves etc…This was noted by members who briefly discussed the current lighting situation. The Budget and Precept for 2009/10 would be one of the main items for discussion at the November meeting.

5. Planning:
(a) To note decisions received from NNDC since last meeting:
20081157 - Replacement Cottage - Bramble Cottage, Sheringwood: A report and letter had been received stating that this application was being discussed at the Development Control Committee on Thursday 9/10/08 following a previous site meeting. The Chair adjourned the meeting in order that a parishioner could speak on this matter (see 3). When the meeting was re-opened, and following discussion by members, it was agreed the Clerk phones the planning officer concerned the next morning prior to the Development Control Committee pointing out the concerns of the PC regarding 1. Important trees needed protecting 2. Parking issues needed resolving and 3. Light pollution on the eastern boundary. (Prop: MK, Sec: MR and agreed)
20081108 - Dormer window/conservatory at 23, Regis Avenue - permission given
This was noted by members.
(b) To consider planning applications received since agenda printed:
None received.
(e) Sheringwood - To receive update & consider tree preservation:
There was nothing further to report and it was agreed to carry this forward to the next meeting.
(h) LDF - incl. Gypsy EERA consultation and SMP:
There was nothing further to report.
(i) 20081327 - Erection of side conservatory at 23, Regis Avenue:
The application and associated papers had been circulated to members.
Members agreed no objections to this application (Prop: PK, Sec: MW)
(j) Kingswood Centre - To receive update re Liaison Group:
A reply had at last been received from the NNDC Planning Legal and Enforcement Officer (phone call - 8/10/08). He had informed the Clerk that he will await the outcome of the current Environmental Health investigation, due to be completed October 2008, before looking into the continuation of the Liaison Group. He apologised for the long delay in replying and hoped to get back to us in the next two to three months. This was noted by members.

6. To consider Highways and Footpath Matters:
The Clerk summarised discussions that took place with the Highways Engineer during the parish walkabout(KR, PB, RB, and DT) in September :-
Move salt/grit bin in Priory Close - agreed to move adjacent to new notice board
Blocked drains at top end of Britons Lane - scheme already in hand
Lorries using restricted part of Britons Lane - This is a Police matter
Weeds on footpath, A149 Sheringham boundary - agreed to cut back
Hedge, northern end of Abbey Park (A149) - agreed to cut back the overhang
Untaxed cars on Britons Lane car park - This a Police/Housing Trust matter
It was also agreed to have walkabout meeting twice per year………….
The Clerk informed members that the police would monitor car boot parking on A149
A further letter would be sent to the solicitors regarding the Britons Lane fence.
The Clerk was asked to arrange for the Priory Close grit bin to be cleaned and to speak with Highways regarding the damaged sign in Calves Well Lane adjacent to Heathside (unsuitable for motor vehicles).

7. Meetings & Conferences (to receive reports and announcements):
The Clerk announced the following :-
NNDC - Annual Parish & Town Council Conference (area forums) - 13/11/08 at Aldborough Village hall - PK would attend and RB would also be asked.
Age Concern events - MR agreed to represent BRPC at the Sheringham event (15/10)
Reports :-
PK reported on his attendance at an emergency meeting of the LAP (10/9/08) - He stated that they needed to form a limited company within a charity to enable them to apply for and to also encourage funding. He stated he was assisting in this matter and was attending another meeting the following night (9/10/08)
MW reported on her attendance at the Environment Group of SheringhamPlus when they discussed the Art Trail. A copy of some recent minutes (via MW) would be circulated to members.

8. PC Assets:
(a) Street Lighting - to consider review of lighting stock & repairs:
The quotation, report and lighting survey had been circulated to members as agreed at the last meeting and the Chair stated that members must make a decision regarding the replacement of three post top lanterns (o/s 82, Abbey Pk., o/s 18, Priory Close and o/s 84, Abbey Pk) as we had been advised by the contractor that they needed urgent attention. It was agreed to instruct T.T.Jones Electrical to carry out the work as soon as possible at the quoted cost of £337.35 plus VAT (each). The Clerk would inform the contractor immediately. (Prop: MK, Sec: MR). Consideration and a decision regarding the remaining post top lanterns would have to be made at the next meeting when fixing the budget and precept.
(b) To consider purchase of seat in Glass Bus Shelter:
It was agreed to refer this matter to the next annual parish meeting (May 09) because of the current financial restraints.

9. To consider Government consultation on Byelaws:
It was agreed to circulate the information on this matter and place the item on the next agenda (response required by 20/11/08)

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk had nothing further to report.
(b) Revisit & Review Register of Interests:
Members were asked by the Clerk to give this matter some consideration. i.e. have your interests changed since your last forms were submitted to the District Council ?
Is there anything new or an amendment required to the register ?
(e) No Cold Calling Zones - to receive update:
The Clerk had nothing further to report.
(f) To consider Qtly. Newsletter:
MK informed members that the newsletter was a bit behind schedule but he hoped that it would be printed in the next two weeks. An article regarding the problems associated with the lighting stock would be included hoping to get feedback from parishioners.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
Apologies had been received from the new PCSO. (Luke Soar). Sgt.Money had sent an e-mail regarding untaxed cars on the Britons Lane car park and parking on the A149 during car boot sales. This was noted by members and a copy of the e-mail would be circulated.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Going Green magazine from the EDP
NNDC Agenda/Minutes
Standards Board news bulletin
All the above would be circulated as usual

14. Resolution re Public Participation (comments/other matters)
Prop: BH, Sec: MR - agreed. No members of the public wished to speak.

15. To confirm date of next meeting - future agenda items:
Next meeting confirmed for Wed. 12/11/08 (7pm) - BH reminded the Clerk about the annual donation/wreath to the Royal British Legion.

Minutes of the meeting held on 9th December, 2009 at the Scout Headquarters, Cromer Road, Beeston Regis , commencing at 7pm.

Present: R.Beckley (Chairman), M.Knowles, Mrs.M.Roffe, Mrs.M.Wright, D.Thompson, G.Dyson, P.Kemp and the Clerk. Also present were two members of the public.

1a. To receive and consider apologies:
The Chair announced the death of David Cox and a letter from his wife was read to members. His input at meetings would be missed and at the chairs request a minutes silence was observed. The clerk had informed NNDC Electoral Services who would advertise the vacancy after the funeral which was to take place on 18/12/09 at St.Faiths Crematorium. The clerk would represent the parish council at this sad occasion and other members said they would be attending.
Apologies were received and accepted from M.Bliss, B.Hill, and M.Church. Apologies were also received from Mrs.A.Sweeney (NNDC), B.Hannah (NCC) and the Police. The clerk asked members to note that PCSO. Daniel Sewell had left the service and the parish council would be notified of their new liaison officer as soon as possible.

1b. To receive Declarations of Interest on agenda items:
None received. The chair reminded members that they could still declare interests immediately before an item was discussed.

2. To approve the minutes of meeting held 4/11/09:
These had been circulated to members and were accepted as a true record ( Prop: MR, Sec: DT - agreed).

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK, - agreed). The meeting was adjourned but there was no requests to speak on specific items - the meeting was re-opened.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132, £550, and A/C 10162140, £10015 - this was noted by members. The Clerk gave explanations regarding the four payments scheduled for payment after which the following were approved :- C.Allen £60.00, P.Bullimore £350.09, West Runton Scouts £25.00, and Upcher Community Partnership £5.00 (Prop: DT, Sec: GD - agreed)
(b) Review of Internal Audit Procedures:
A report had been circulated to members. A schedule of work to be carried out under the headings of Proper Book-Keeping, Financial Controls, Income Controls, Asset Controls, and Bank Reconciliation was discussed and agreed. The councillors to carry out this work w.e.f. 1/4/2010 would be MK and GD (not cheque signatories). It was agreed to adopt these Internal Audit Procedures and they would be added to the councils Financial Regulations which would be reviewed in January (Prop: DT, Sec: PK - agreed). These procedures would replace any old/previous arrangements.
(d) Request for Donation from Church re Upkeep of Graveyard:
The clerk had received a request for financial assistance from the Parochial Church Council in respect of the upkeep of the graveyard. The chair informed members that a sum of £450 was in the budget for this purpose. After discussion it was agreed that £450 be sent to the church as in the previous year (Prop: DT, Sec: MR - agreed)

5. Planning:
(a) To note decisions received from NNDC since last meeting:
20091022 - Dwelling and cellar on land adjacent to Heath Barn, Britons Lane:
The Clerk informed members that this application was being referred to the Development Control Committee in the morning (10/12/09) and was being recommended by the planning officer as a refusal. The clerk read the reasons behind this refusal to members. It was agreed that RB attends this committee meeting to re-iterate the councils strong objections to this application (Prop: DT, Sec: GD - agreed).
(b) To consider planning applications received since agenda printed:
The following application had just been received:-
20091191 - Erection of 2 storey extension at Fox Hill, Sheringwood:
Members looked at the plans, application form and the design & access statement before discussion. It was agreed the council has no objections to this application (Prop: MK, Sec: MW - agreed)
(e) NCC Minerals & Waste Consultation:
A summary document for members, compiled by the chair, had been circulated. RB and MK both commented on the number of people and organisations that had been consulted and on the comments/responses. It was agreed there was no response at this time.
(h) LDF - incl.Gypsy/Travellers Sites and SMP:
The Clerk drew members attention to the media coverage on NNDCs successful Coastal Pathfinder bid. £3 million had been awarded to the District Council. The chair was anxious to do everything possible to preserve the revetments on the Beeston Regis beach as he thought they were still effective. PK agreed with this and it was noted that NNDC needed to be aware of the parish councils wishes. The chair spoke briefly on the NNDCs position regarding permanent traveller sites (not much was being done). This was noted by members.
(k) To further consider Affordable Housing in the parish:
There had been a successful meeting with the District Councils Housing Enabling Officer (RB, MK and the clerk attended). Whilst the matter had been dormant for sometime the District Council had agreed to look at prospective new sites. This was noted by members.

6. To consider Highways and Footpath Matters:
The Clerk reported that he had spoken to Karl Rands (Highways Engineer) in respect of the concrete drain covers and reflector posts adjacent to Heathside in Britons Lane. Vehicles had knocked the reflector posts over and were using the bank, behind the drains, as part of the road surface. KR would report back when he had assessed the situation. This was noted by members. MR reported that 300 daffodil bulbs had been planted and she was thanked by members for her efforts. MK reported on the work of a District Council contractor who was clearing leaves from the highway in the Caxton Park/Caxton Close area. He thought that the effort and hard work of the workman which he had observed should be noted. Members instructed the clerk to write to NNDC accordingly.

7. Meetings & Conferences (to receive reports and announcements):
Reports were received in respect of the Annual Parish and Town Council Conference (attended by DT, GD, MR, MW and the clerk) and the NNDC Planning Seminar (attended by RB and the clerk). Booklets and papers issued for these events would be circulated to members.

8. PC Assets: to consider reports:
As requested at last months meeting DT reported on the light next to 18, Priory Close which was causing concern for the occupiers of this property because it was too bright in their opinion. DT informed members that this light did appear brighter than others nearby and he recommended that changing the lamp from orange to white would alleviate the problem. After discussion it was agreed to carry out this work, changing the lamp from orange to white, and the clerk was asked to instruct the contractor accordingly. He was also requested to ask the contractor to retain the orange lamp that was removed for use in the future. (Prop: DT, Sec: PK, - agreed).

9a. To consider ongoing maintenance of Beeston Common:
News was still awaited from NNDC regarding responsibilities in respect of the ditch (the parish councils western boundary). This was noted by members.

9b. To consider Pillbox in Britons Lane:
There was still no news from English Heritage regarding the listing application. (the clerk had phoned and e-mailed on several occasions)

9d. To review future plans for the parish:
This was one of the councils calendar jobs and the clerk suggested turning the lack of parishioners responses to creating a parish plan in recent years from a negative into a positive. He believed the lack of responses was due to a very high percentage of the parish population being elderly and suggested a survey of parishioners, carried out by pupils from the school, which would invite suggestions of what the council could do to help pensioners and vunerable people in the village. Grant aid might be available from NALC to help with costs. After discussion the clerk was requested to make an initial approach to the High School to see if pupil participation was possible.

9f. To consider car parking during Sunday Car Boot Sales:
The chair said he had not seen the proprietor of the car boot sales to discuss the possibility of a second exit. GD expressed the view that the land in question was owned by a third party who would not agree to an additional exit. MK said that cones in Britons Lane would solve the problem as would a spell of tickets being issued by the police for illegal parking. MR said that people will not change and parking illegally on the pavements etc is the main issue. In general members thought the police should be more involved but the clerk said he had not received any communication from them since Sgt.Money attended a meeting some months ago (there had been no response to the copy letters sent to the police which were complaints about this problem). It was agreed the chair and others have another meeting with the proprietor to try and further this matter.

10. Quality Parish Status:
(a) To receive update on QPS:
The clerk informed members that his CiLCA studies file had been submitted. If successful the QPS portfolio would be judged by the Accreditation Panel in January. The clerk had been informed that our quality parish status portfolio was a good one and hopefully there should be some positive news early in the new year.
(b) To further consider Qtly.Newsletter for Dec.09:
MK had completed the Xmas edition and it was ready for distribution by members. The clerk asked members to take these with them after the meeting. Special thanks were again due to our vice-chair said the clerk and the council needed to consider having an understudy for this work in case MK was not available to produce the newsletter.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
Apologies had been received from the police but a crime report (e-mailed) had been received which would be circulated to members.

13. To receive Correspondence (not included in agenda items above):
The following had been received :-
NCC magazine Your Norfolk, magazine Your Rubbish Your Choice, NNDC magazine Outlook, NCC Gritting map, various brochures, Holt & Watton CAB appeal letter (to be referred to APM). All the above would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
(Prop: DT, Sec: MW - agreed) - meeting adjourned. A parishioner handed a letter to the chair for members information regarding the Kingswood Centre (this would be circulated). The bus stop (north side of A149 and just into West Runton) was causing concern with its new position directly on the road (clerk to speak with NCC. Passenger Transport Unit) - the meeting was re-opened.

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wed.13/1/10 (7pm) - Review of Financial Regulations would be on the agenda.

Beeston Regis Parish Council ~ Email: mail@beestonregis.org