BEESTON REGIS PARISH COUNCIL
Full Minutes of the most recent Parish Council Meetings will appear here.
Minutes of the meeting held on 13th August, 2008 at the Scout HQ.
Present: R.Beckley (Chair), M.Knowles, Mrs.M.Roffe, M.Tacchi, B.Hill, Mrs.M.Wright, D.Thompson, M.Bliss and the Clerk. Also present were B.Hannah (NCC), Mrs.A.Sweeney (NNDC) and four members of the public.
1a. To receive and consider apologies:
Apologies were received from D.Cox (Hols) and P.Kemp (attending LAP). Apologies were also received from PCSO. B.Lee.
1b. To receive Declarations of Interest:
RB declared a prejudicial interest in items 5(k) and 9(d).
MK declared a personal interest in 5(k).
2a. To approve the minutes of meeting held 9/7/08:
These were accepted as a true record (Prop: MK, Sec: BH)
2b. To consider vacancy on PC:
The Chair informed members that a young person had expressed an interest in parish affairs and in becoming a councillor. He would be observing tonights meeting and speaking to RB again. This was noted by members.
3. Resolution re Public Participation (requests to speak on specific items):
Prop: RB, Sec: MK and agreed. A parishioner requested to speak on items 5(b) & 5(e)
4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1454, A/C 10162140 £660, and A/C 60320986 £2341. The Clerk informed members that the VAT refund (£776.15) had been received and was included in these balances. It was noted that balances were getting low and the Clerk informed members that the second half-years precept money would be received at the end of September. Following a brief explanation of the payments scheduled the following were approved :- C.Allen £60.00, P.Bullimore £338.08, W.Runton Scouts £25.00, and S.Meakin £65.00.
(Prop: MR, Sec: DT – agreed).
(b) To review PC Internal Audit Procedure & appoint Internal Auditor:
It was agreed to await the Clerks report on this matter which would follow his CiLCA studies. It was also agreed to re-appoint Mr.S.Meakin as the PC Internal Auditor (Prop: DT, Sec: MR).
Following the Chairs suggestion it was agreed to take item 11 next.
11. To receive reports from District & County Councillors:
B.Hannah (NCC) reported that the “KIN” Scheme from the Safer Neighbourhood Team was working well and communications between parish councils and the police was much improved. He referred to the Eastern Area Business Awards which he had attended stating that the Bittern Line reached the top four of one hundred and fifty entries, a result with which the area could be proud. He was now involved with setting up a “Patient Participation Group” at the Sheringham Surgery which would try and improve communications etc. BH went on to talk about the Boundary Review. He stated that NNDC was of course against the recently announced decision although personally he thought this was probably the way forward with one large authority overseeing all. The Chair thought this to be a good time to discuss item 9(a) and invited Mrs Sweeney to give her report before returning to the Boundary Committees decision. AS said she had spoken with the planning officer regarding the access to the beach (20080997) and stated that this application had now been withdrawn. She spoke regarding the planning application at Bramble Cottage in Sheringwood and her concerns with the urbanisation of this area. Returning to the Boundary Review Committees decision she stated that District Council staff were feeling insecure and that the authority had written to the Secretary of State.
As the matter was being discussed, at the Chairs suggestion, item 9a was taken next.
9a. To consider Boundary Review Committees decision:
The Clerk outlined information that was circulating to members and referred to forthcoming meetings on this topic. The Chair said that the “main planks” locally would be the community partnerships and he expressed concerns regarding their members being unelected. MK agreed but stated that this could be an opportunity for town and parish councils. DT queried what the whole exercise would cost and whether any savings might materialise and be passed on to the council tax payers. The Chair pointed out that affordability was one of the main criteria to be considered for any changes and without the “figures adding up”any proposals could not be progressed. RB said that the local area partnerships would have to be accountable, as are councillors at present, with a code of conduct and standards that would be applied. MR said that a large percentage of current partnership members were representatives of parish and town councils.MK pointed out that the Boundary Review Committee was looking for comments on their decision and nothing further. Other ideas and matters concerning this topic needed to be addressed to the Minister of State. He thought that the principle of one unitary authority was acceptable as long as peoples concerns could be “sorted out”. It was agreed to carry this item forward to the next meeting.
5. Planning:
(a) To note decisions received from NNDC since last meeting:
The following were noted :-
20071333 – Retention of Access Track at Fox Hill, Sheringwood – permission given
20080871 – Erectn. of semi-detached dwellings at 13, Britons Lane Cl. – refused.
These were noted by members and details would be circulated by the Clerk.
(b) To consider planning applications received since agenda printed:
20081157 – Erection of replacement dwelling at Bramble Cottage, Sheringwood:
Whilst members studied the application and plans the Chair adjourned the meeting to allow a member of the public to speak (Prop: RB, Sec: MK – agreed). Concerns were expressed regarding over-development and invasion of privacy to neighbouring property. The Chair re-opened the meeting and after discussion the Clerk was instructed to write to the planning officer stating that this was an AONB and the PC was concerned with over-development and the urbanisation of Sheringwood. A request to submit this application to the Development Control Committee and have a site meeting was also made. (Prop:RB, Sec: MK – agreed).
(e) Sheringwood – To receive update & consider tree preservation:
A copy of a letter from NNDC to N.Lamb MP had been received. This was again a negative response to the tree preservation order request. This would be circulated to members and it was hoped to take this matter up with N.Lamb MP when he visits the parish on his “surgery tour” in September.(3/9/08 – 3.15pm).
At this point M.Bliss, B.Hannah, and Mrs.Sweeney left the meeting.
(h) LDF – incl Gypsy EERA consultation, SMP., Review of E.England:
The Chair informed the meeting that he had been offered a “hot seat” by the Planning Inspectorate at the October meeting in Letchworth regarding permanent gypsy sites. However it was thought that Steve Blatch from NNDC would represent us.
Consultation on the draft project plan and statement of public participation regarding the “Review of the East of England Plan” would need to considered at the next meeting and papers would be circulated by the Clerk in the near future.
(i) 20081108 – Erectn of Dormer Window/Conservatory at 23, Regis Avenue:
Members agreed “no objections” to this application (Prop: RB, Sec: MT)
(j) Kingswood Centre – To receive update re Liaison Group:
Again no reply had been received from NNDC to the PCs letters and the Clerk was instructed to write to Emma Duncan (NNDC, Legal Services) asking for a response.
(k) 20080997 – To further consider Beach Access via Caravan Park:
As the District Councillor (Mrs.A.Sweeney) had already informed the meeting that this application had been “withdrawn” no discussion took place on this item. The Clerk would inform NNDC Planning Servs. Accordingly.
6. To consider Highways and Footpath Matters:
(a) Strip of land at northern end of Abbey Park:
Most of the householders who had received the PCs letter had tidied the bank and hedge. It was agreed to monitor the situation.
(b) Fence on Britons Lane:
The tenant farmer had provided details of the solicitors concerned with the field adjacent to this fence and the Clerk was instructed to write to them requesting that the fence be repaired.
(c) Trees/shrubs overhanging Caxton Close:
The owner of the woods was instructing his contractor to tidy this area.
(d) Bus Stop sign near A149 railway bridge:
The Clerk had informed the NCC Passenger Transport Unit that the sign was obscured by other signs. They were investigating.
(e) Highways & footpath inspections:
Karl Rands (Highways Engineer) had agreed to twice yearly inspections and the first “walkabout” with councillors would be on 12/9/08 (9.30am)
(f) Salt/Grit Bin adjacent to 25, Priory Close:
Following a request from a parishioner it was agreed to discuss moving this bin when members met Karl Rands on 12/9/08.
7. Meetings & Conferences (to receive reports and announcements):
The Clerk announced the following :-
SLAP meeting – tonight 13/8/08 – P.Kemp was representing the parish council.
Conference on promotion and management of churches – noted.
Norfolk waste Conference/AGM – 23/10/08 – John Innes centre – noted
NCAPTC – General Meeting on 23/8/08 at County Hall – noted
Further meetings re Boundary Committees decision (incl Cromer 26/8) – noted
RB and MK both reported on meetings regarding the Boundary Review and stated that the subject had been well covered earlier in the meeting.
8. PC Assets:
(a) Street Lighting – to consider review of lighting stock:
The PCs contractor had submitted his inventory report and had informed the Clerk that three lights needed urgent attention and a further 23 needed similar work over the next few years. All 26 needed the old top post lanterns replaced as they were beyond repair and would present a safety problem, particularly in very windy and rough weather conditions. The three lights, needing attention before the end of this year, were adjacent to 82 Abbey Park, 18 Priory Close and 7 Britons Lane Close. The Clerk was instructed to obtain quotations for this work. Members also asked the Clerk to get T.T.Jones Electrical to chase up the “connection work” outstanding regarding the new light erected in Caxton Park and also make enquiries with EDF Energy regarding their high charges regarding this work. Following enquiries with the NCC Street Lighting Section the Clerk was instructed to write formally requesting they take on responsibility for the lights situated on the A149 coast road.
(c) Bottle Bank – to receive update:
MR reported everything was running smoothly with the bottle bank.
9d. To further consider NCC Active Travel Project – Local Feasibility Scheme:
The Clerk was instructed to circulate Mott MacDonalds reply to the PCs letter. There was no further discussion regarding this item.
10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk informed members that he had a further meeting with the County Associations QPS Officer and that she was fairly impressed with BRPCs progress with this matter. Assuming the Clerk could obtain the CiLCA qualification by the end of October/November she suggested an application for quality status could be submitted by the end of the year. The Clerk asked members to note some of the new criteria that would have to be met before a submission was possible (Promoting Local Democracy and a Training Statement of Intent/Plan). The QPS Officer hopes to be able to meet a small group from BRPC in November in order to assist us with the file and submission of evidence for the accreditation panel. This was noted by members.
(e) No Cold Calling Zones – to receive update:
The Chair informed members that Church Close had now been approved by Trading Standards and arrangements regarding the erection of the signs was in hand.
(f) To consider Qtly. Newsletter for September 2008:
MK informed members that this issue may be published slightly later than the programme but would be ready for delivery to households in September. Subjects, that might be covered by the Chairman, were street lighting, Gypsy & travellers sites, and the parish council vacancy. This was noted by members.
12. To consider Sect.17, Crime & Disorder Act (incl Police Report):
In the absence of PCSO. B.Lee the Clerk summarised his submitted written report. There had been two reported crimes since the last meeting and the Safer Neighbourhood Team would be visiting the parish on 30/8/08 (3.30pm – 5pm). The report would be circulated to members. The Clerk was instructed to follow up on the question of untaxed cars on the Britons Lane car park with Sgt.D.Money and NNDC.
13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Letter re N.Lambs “Surgery Tour” on 3/9/08 at 3.15pm.
E-Mail from Environment Agency re Field north of Britons Lane.
NNDC agenda and minutes.
North Norfolk Area Forum minutes.
Race Equality Scheme brochure
Brochure re NCC Hazardous waste amnesty days
NCC letter re refreshing road markings near bus shelter.
Nfk Youth Offending Team publicity poster
All the above would be circulated as usual.
14. Resolution re Public Participation (comments/other matters):
Agreed (Prop: RB, Sec: MK) – meeting adjourned – no comments – meeting reopened.
15. To confirm date of next meeting – future agenda items:
Next meeting confirmed for Wed. 10/9/08 (7pm) – Items to be included (a) Lorries using Britons Lane (b) to consider seat in glass bus shelter
Minutes of the meeting held on 9th July, 2008 at the Scout HQ.
Present: R.Beckley (Chair), M.Knowles, Mrs.M.Roffe, D.Cox, M.Tacchi, B.Hill, Mrs.M.Wright, M.Bliss, P.Kemp, and the Clerk. Also present were Sgt. D. Money, and three members of the public.
1a. To receive and consider apologies:
Apologies were received and accepted from D.Thompson.
1b. To receive Declarations of Interest:
The Chair (RB) declared a prejudicial interest in item 9(d) (To consider NCC Active Travel Project – Local Feasibility Scheme). The Clerk explained that RB would vacate the Chair and his position as a councillor for this item and would sit with other members of the public. He would have the same rights to speak as a member of the public if invited to do so by the acting Chair. When the council was actively discussing this matter, and eventually voting, RB would have to leave the meeting.
This was noted by members.
2a. To approve the minutes of meeting held 11/6/08:
These were accepted as a true record (Prop: MR, Sec: MW). Following remarks made by DC the Clerk agreed to publish the draft minutes a bit earlier.
2b. To consider Vacancy on PC:
The Clerk reminded members that co-option needed to take place as soon as possible. The Chair again asked members to consider and put forward the names of suitable people and instructed the Clerk to place this matter on the next agenda.
3. Resolution re Public Participation (requests to speak on specific items):
This was agreed – Prop: RB, Sec: MK – The meeting was adjourned. A parishioner requested to speak on item 6, and the Chair stated that he would like to speak on item 9(d) as already mentioned at 1(b)
It was agreed to take item 12 next in order that Sgt. Money could resume his duties.
12. To consider Sect. 17, Crime & Disorder Act (incl. Police Report):
The Chair welcomed Sgt.Money who gave members a verbal report on crime in the parish since the last meeting. There had been two crimes recorded. He reported on recent speed checks in the parish which revealed no vehicles travelling at excessive speeds and a satisfactory overall picture. Referring to patrols in Church Close he said that both SNTs visited this area and that he was happy with the arrangements made with his opposite number in Cromer. He pointed out that eventually both SNTs would be working from the same police station and for the time being the Sheringham SNT would take the lead and deal with any problems or matters concerning residents in this area. The Chair asked Sgt. Money to look further at the problems of untaxed cars in the Britons Lane car park which caused problems for the regular users who could not find spaces. The Chair informed Sgt.Money that, from his understanding of the legislation, untaxed cars could not be left in this area. Sgt.Money said he would make enquiries and report back. The Chair thanked him for attending and Sgt. Money left the meeting.
4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows: - A/C 10162132 £422, A/C 10162140 £1537 and A/C 60320986 £2341. The Clerk gave a brief explanation of the three payments scheduled and the following were approved: - C.Allen £60.00, P.Bullimore £339.09, and West Runton Scouts £17.00 (Prop: MR, Sec: MT).
(b) To consider Qtly. Budget Report to 30/6/08:
The Clerk referred members to his report circulated with the agenda. The overspend of £1828 at the end of the first quarter of the financial year 2008/09 was due to (a) annual payments made in advance such as Insurance (Allianz Cornhill) and Emptying of Dog Bins (NNDC) and (b) expenditure on a new street light and repairs in Caxton Park. Referring to the extra money spent on lighting in Caxton Park the Clerk pointed out that this immediately “wiped-out” the increase in the precept requested this year. This was noted by members who approved the Clerks report. The Chair again stated the need to build up Reserves for the future.
(d) To further consider PC Insurance:
Following the Chairs suggestion at the last meeting the Clerk had obtained a quotation for introducing the PCs Street Lights in to the Insurance. The PC had recently had to stand the cost of replacing a street light following impact damage by an unidentified vehicle (following police investigations). The Clerk pointed out that this was the first time this had happened in his time as Clerk (approx. 12 years) and the costs of insuring all the lights in the past had been considered too excessive. The quotation received from Allianz Cornhill was £635 p.a. (impact only) and £950 (all risks). This would increase the PCs annual insurance premium by approx. 100% and 150% respectively. The Chair invited discussion and members agreed not to change the current insurance cover/policy.
5. Planning:
(a) To note decisions received from NNDC since last meeting:
None received.
(b) To consider planning applications received since agenda printed:
20081003 – Retention of Temporary Timber Classroom at Beeston Hall School:
Members agreed “no objections” to this application (Prop: MR, Sec: RB)
20080997 – Construction of Beach Access at B.Regis Caravan Park:
The Chair declared an interest. Members were concerned with this application after seeing the plans and realising how much of the cliff would have to be removed. The PC had already expressed concerns regarding cliff erosion recently when Peter Frew from NNDC Coastal Strategy Section had attended a meeting. If old revetments are removed this scheme might increase the rate of cliff erosion and members although supporting the idea of a new beach access in principle expressed concerns regarding the applicant’s plans. Members also thought that other organisations needed to be involved and consulted. These included the Environment Agency, Heritage Coast and the National Trust who held covenants over much of the land along the parish coastline. Members instructed the Clerk to write to the Planning Officer concerned (Mr.G.Lyon) asking for more time to consider this application (next meeting 13/8/08) and referring him to the points raised above.
5. Continued
(e) Sheringwood – To receive update & consider tree preservation:
An acknowledgement letter had been received from NNDC in respect of the letter drafted by MT on behalf of the parish council. A copy of a letter sent by N.Lamb MP., to NNDC had also been received. The Clerk had been informed verbally by N.Lambs office that they were expecting a reply from Mr.Godwin (NNDC) in the next 7 – 14 days. This was noted by members.
(h) LDF – incl Gypsy EERA consultation, SMP, N.Nfk Design Guide Consultation:
The Chair informed members that he had e-mailed the Planning Inspectorate (Bristol) stating that Steve Blatch (NNDC) would act as our spokesperson regarding the EERA Gypsy consultation. He also informed members that BRPC was the only respondent regarding this consultation. The Clerk had nothing further to report regarding the SMP. Information regarding the North Norfolk Design Guide had been circulated to all members who decided that they did not wish to make a response to NNDC,
(i) 20080958 – Continued use of building as permanent staff accom (Kingswood)
Members agreed “no objections” to this application (Prop: BH, Sec: MT).
(j) Kingswood Centre – To receive update re Liaison Group:
No reply had been received to the PCs letter of 14/6/08 (The last communication from NNDC on this subject was an e-mail dated 11/3/08). A copy of a letter sent to a parishioner from NNDC Environmental Health implied that the District Council were dealing with reports/problems direct and no longer using the liaison group. The Clerk was instructed to write to NNDC enquiring as to what was happening regarding the group.
6. To consider Highways and Footpath Matters:
The Clerk had received a reply from NCC Highways regarding the weed problem in the parish (weeds now treated and should disappear). A copy of the letter was given to members. The Clerk had contacted the Victory Housing Trust regarding the hedge near their houses at the bottom of Britons Lane. Letters had been received from parishioners regarding problems with footpaths and the Clerk was instructed to refer them to the appropriate authorities and write to the parishioners accordingly. The strip of land and hedge between the A149 and the northern end of Abbey Park was considered to be untidy and as this was on the main road through the village the Clerk was instructed to write to the Abbey Park householders concerned to try and rectify the matter. The Clerk was asked to enclose a copy of the County Councils letter which informed the PC that in their opinion this piece of land was in the ownership of the property owners. Members noted that the Chair had spoken to a local contractor regarding the cost of completing this work. The meeting was adjourned for public participation. When the meeting re-opened the Clerk was asked to write to the tenant farmer regarding the fence in Britons Lane which marked the boundary of the field that he farmed. He was also asked to contact the owner of the woods adjacent to Caxton Close regarding the footpath becoming overgrown.
7. Meetings & Conferences (to receive reports and announcements):
The Clerk announced the following :-
Induction of Rev Peter Davis – 11/7/08 – West Runton Church (RB/BH to attend)
Nfk RCC AGM – 16/7/08 – Mileham Village Hall – noted by members
Buckingham Palace Garden Party – July 2009 – Chairs name to go forward.
SLCC/NCAPTC Summer Conference – 22/7/08 – Norwich (MK to attend, £40 fee)
DC and MR reported on the Area Forum held in Upper Sheringham when there was a poor attendance and the main topic of discussion was the Local Government Review. The preferred option at the meeting was the “nutcracker”. The next LAP was on the 23/7/08 and DC hoped to attend.
8. PC Assets:
(a) Street Lighting – to consider review of lighting stock:
The Clerk informed members that he had still not received the inventory report as requested from the lighting contractors. The Clerk was instructed to follow this up in order that this matter could be discussed at the next meeting. PK reported re grants relating to solar lighting which unfortunately did not relate to parish councils. Copies of the papers would be circulated to members.
(c) Bottle Bank – to receive update:
MR reported again that the bottle bank was running smoothly.
9a To consider becoming a Carbon Neutral Council/Community:
It was agreed to remove this matter from the agenda for the time being
9b To consider NNDC Consultation on Personal Watercraft (Jet Skis):
Information from NNDC had been circulated to all members. The Chair had attended the meeting at Mundesley on 8/7/08 and reported that demonstrators and others attending made it difficult to debate the subject (it was thought to be for parish and town councillors). In summary RB said that jet skiers could not be stopped from using the beaches and this included using their vehicles to transport their craft. Much information was contained in a publication obtained by the Chair which he said he would circulate. Noise was obviously the main problem associated with jet skis with safety factors also high on the list. Members agreed that RB responds to the consultation on behalf of the PC who thought that the way forward was to “manage the problem” and work with clubs and organisations associated with jet skis.
9c To consider Unlicenced Waste Disposal in the Parish:
Following a letter to NNDC Environmental Health this matter had been referred to the Environment Agency who had informed the Clerk verbally that they were making enquiries. This was noted by members.
9d To consider NCC Active Travel Project – Local Feasibility Scheme:
RB had already declared a prejudicial interest and therefore vacated the chair and took a seat with the public (see 1b). MK took the chair and the Clerk stated that all members had seen the information/maps from Mott MacDonald acting on behalf of the County Council. At the suggestion of the Chair it was agreed to adjourn for public participation (Prop: MK, Sec: DC). When the meeting was re-opened RB left the room/meeting. Members thought that Church Close should be removed from the suggested route following an overwhelming decision by its residents (conveyed to the PC during public participation). After further discussion it was agreed that the Clerk writes to Mott MacDonald stating that (a) Church Close be removed from the Scheme (b) PC has concerns regarding safety issues at various places on the route and (c) requests the costs of this study (Prop: MT, Sec: MB – agreed).
Following conclusion of discussion and vote on 9d, RB was invited back in to the room. RB took the Chair for the remainder of the meeting.
9e To consider nominating a representative to attend Sheringham Preserv. Soc:
It was agreed RB attends meetings of the Sheringham Preservation Society (Prop: MB, Sec: DC) and the Clerk was instructed to write to them accordingly.
10 Quality Parish Status:
(a) To receive update on QPS:
The Clerks meeting with the QPS Officer was cancelled. The Clerk is still waiting for another date to discuss the PCs progress towards quality status.
(e) No Cold Calling Zones – to receive update:
RB reported that he was still waiting for further news regarding the Church Close application. The Clerk agreed to follow this up.
(f) To consider adopting a Complaints Procedure:
It was agreed to adopt the procedure drafted by the Clerk (Prop: MK, Sec: PK)
11 To receive reports from District & County Councillors:
Members expressed disappointment that councillors were again not in attendance and asked the Clerk to contact BH and AS regarding this.
13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Local Government Review – Committee proposals (to go on next agenda)
Requests for Donations from WRVS and Vitalise (to go to Annual Parish Meeting)
Copy of NCC “Norfolk Matters”
NNDC Agenda and Minutes
Post Office – Area Decision Booklet
Age Concern – Information leaflet
NCAPTC Annual Report 2007/08
These would be circulated as usual.
14. Resolution re Public Participation (comments/other matters):
This was agreed and the meeting adjourned (Prop: BH, Sec: MK)
The meeting was re-opened
15. To confirm date of next meeting – future agenda items:
Next meeting confirmed for 13/8/08 (7pm) - D.Cox asked for apologies to be noted as he was away on holiday. The Clerk was asked to employ Gary Hart (Locksmith) if DT was unable to fix the notice board near the bus shelter.
Minutes of the meeting held on 11th June, 2008 at the Scout HQ
Present: R.Beckley (Chair), M.Knowles, Mrs.M.Roffe, B.Hill, D.Cox, Mrs.M.Wright, D.Thompson and the Clerk. Also present were PCSO. B.Lee and three members of the public.
1a. To receive and consider apologies:
Apologies were received and accepted from P.Kemp, M.Tacchi, and M.Bliss. Apologies were also received from B.Hannah (NCC).
1b. To receive Declarations of Interest:
None declared.
2a. To approve the minutes of meeting held 14/5/08:
These were accepted as a true record (Prop: MW, Sec: DC)
2b. To consider Vacancy on PC:
The Chair asked members to consider and put forward the names of people suitable for co-option to the PC. This was noted and the Clerk was instructed to place this matter on the next agenda.
3. Resolution re Public Participation (requests to speak on specific items):
Prop: RB, Sec: MK and agreed. Parishioners requested to speak at the appropriate time on items 5b, 5e, and 6. This was noted and the Chair re-opened the meeting.
It was agreed to take item 12 next in order that the PCSO. could resume his duties.
12. To consider Sect.17, Crime & Disorder Act (incl. Police Report):
PCSO. B.Lee presented his Crime Report for the period 14/5/08 – 10/6/08. Three crimes had been recorded for Beeston Regis during this period and B.Lee gave a brief explanation and report on each. He pointed out that the SNT had visited the parish that afternoon (11/6/08) and that no further problems had occurred at the allotments adjacent to the railway line since patrols started. Following an enquiry by a parishioner at the annual parish meeting the Chair raised the subject of patrols in Church Close. B.Lee stated that the Cromer SNT covered Church Close. RB expressed concerns in that residents might experience communication problems if they wished to contact their SNT and he thought it was easier for the Sheringham SNT to drive over the A149 bridge and bring Church Close into their patrols thereby covering the whole of the parish. It was agreed to contact the Officer in Charge (Sgt. Money) and ask him to review this situation. The Chair thanked B.Lee for his report and attendance.
4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £222, A/C 10162140 £4960, and A/C 60320986 £2341. Members also noted the receipt of the Bottle Bank monies from NNDC in the sum of £209.71. The Clerk gave explanations and details of the payments scheduled and the following were approved :- C.Allen £60.00, P.Bullimore £338.08, W.Runton Scouts £17.00, T.T.Jones Electrical £1945.85, and Allianz Insurance plc £662.46 (Prop: MR, Sec: BH – agreed)
(b) To review PCs Financial Regulations & Standing Orders:
The Clerk informed members that he was looking and reviewing these matters as part of his CiLCA study course and recommended that he presents a report to the PC when it is completed. This was agreed by members.
(d) To Review PCs Insurance:
The Chair reported to members that he had reviewed the PCs insurance with Allianz Insurance plc and had again found it to be suitable and appropriate for BRPC. It was a policy designed for parish and town councils and he recommended it to members. RB pointed out that the PC lights were not insured and the Clerk was asked to request a quotation for these at the same time disclosing the recent loss/expense incurred with the Caxton Park light following vehicle damage. The Clerk was instructed to circulate RBs report and also arrange for invoices to be signed by the cheque signatories each month which was part of the “standards of control” under the Fidelity Guarantee section of the policy. Members accepted the Chairs report.
(e) To Approve the PC Accounts for the year ending 31.3.08:
Members had been provided with the Financial Statements compiled by the Clerk and he asked for approval of the appropriate sections of the Audit Statement and invited questions from members . After discussion pages 2 (Income & Expenditure Account),
7 (Audit – Statement of Accounts, Sectn 1) and 8 (Audit – Annual Governance Statement, Sectn 2) were approved and the Chair duly authorised to sign them. (Prop: BH, Sec: DT – agreed).
5. Planning:
(a) To note decisions received from NNDC since last meeting:
The following were noted by members :-
20080617 – Constructn of Conservatories, Abbey Farmhouse – application withdrawn
20080613 – Providing accom. at Heath Cottage, Roman Camp, permission given.
(b) To consider planning applications received since agenda printed:
20080871 – Erectn of dwellings at 13, Britons Lane Close:
This application had only just been received from NNDC and members looked at the plans etc. and discussed various matters relating to it. Additional information had been submitted by the applicant who was in attendance and the Chair adjourned the meeting to allow him to speak and expand on his written report. When the meeting re-opened it was agreed, at the Chairs suggestion, that members make a decision on-site adjacent to 13, Britons Lane Close after all other business on the agenda had been concluded. (see end of minutes for PC decision).
(e) Sheringwood – To receive update & consider tree preservation:
MT had submitted a draft letter for members approval which he had compiled and wished to be sent to NNDC Conservation & Design Section. The letter was read by the Clerk to members who agreed that it be sent to the District Council, preferably being signed by MT himself (Prop: DT, Sec: MR). The parishioner who had requested to speak on this matter thought the letter was excellent and therefore did not wish to add any thing further on the subject.
(h) LDF – incl Gypsy sites EERA consultation & Shoreline Management Plan:
The Chair had received a reply regarding the PCs response on the EERA consultation. It was agreed that this be circulated to members. There was nothing to report on SMP.
(i) To receive update on Affordable Housing:
A verbal update from NNDC was fairly negative during the Clerks recent phone call. It was agreed to remove this item from the agenda.
(j) Kingswood Centre – To receive update re Liaison Group:
The Clerk was asked to send another reminder requesting a response to the PCs letter of 17/3/08.
6. To consider Highways and Footpath Matters:
Many views were expressed regarding the terrible state of the kerbs and footpaths in the parish. The Clerk had spoken with NCC Highways on three occasions but as yet the weeds appeared not to have been treated. The Clerk was instructed to write to them stating that members could not remember the parish in a worse state and asking them to rectify the problem as soon as possible. The Clerk was also instructed to contact the Victory Housing Trust regarding the hedge overgrowing the footpath at the northern end of Britons Lane.
7. Meetings & Conferences (to receive reports and announcements):
The Clerk announced the following :-
NCC Local Transport Seminar – 15/7/08 – Mattishall – noted by members
West Runton Scouts Open Evening – 13/6/08 – Scout HQ – members to attend
The Chair reported on his invite to the induction of the new vicar – 11/7/08.
DC reported on his attendance at the LAP meeting on 21/5/08 when B.Farrow was elected to the position of Vice-Chairman. He stated that SheringhamPlus would cease to exist fairly soon and that the LAP had applied for Core Funding (for staff and office costs) and for some Project Funding. They were involved in a feasibility study to build a lobster and shellfish hatchery in the area and had also discussed “speedwatch” whereby parish council members monitor traffic speeds in neighbouring parishes. The Chair thanked DC for his report.
8. PC Assets:
(a) Street Lighting – to consider review of lighting stock:
The Clerk informed members that he was still waiting for the inventory report from the electrical contractors. This would be carried forward to the next agenda.
(c) Bottle Bank – to receive update:
MR reported that the bottle bank was running smoothly – noted by members.
9a To consider becoming a Carbon Neutral Council/Community:
There was nothing further to report and it was agreed to carry this forward to the next agenda.
9b. To consider NNDC Consultation on Personal Watercraft (Jet Skis):
Information was still circulating on this matter following Peter Frews (NNDC) talk at the last meeting. The Chair hoped he would be able to attend the District Council Workshop in Mundesley on 8/7/08 and the PC would need to respond to this consultation by 18/7/08 (July meeting).
9c. To consider Unlicenced Waste Disposal in the Parish:
Verbal complaints and concerns had been received regarding what appeared to be “waste” being dumped on the land known as Cookies Field (on A149 opposite junction with Britons Lane). After discussion the Clerk was instructed to write to NNDC, Environmental Health (Mark Whitmore) requesting that they investigate these allegations.
9d. To consider NCC Active Travel Project – Local Feasibility Scheme:
Papers had been circulated regarding this project. It was agreed to carry this matter forward to the next agenda in order that residents of Church Close could be consulted before the PC responded to NCC.
9e. To consider response to Boundary Review (Local Govmt. Review):
It was agreed to remove this from the agenda until the Boundary Review Committee proposals were announced.
10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk was due to meet the QPS Officer from the County Association on 13/6/08.
He had no further news in respect of the changes being introduced regarding the criteria being applied to councils seeking quality status.
(b) To consider Parish Plan:
Members thought that all possible ways of getting parishioners interested had been exhausted and although the PC was keen to proceed with this it decided to remove this matter from the agenda for the time being.
(c) To receive update re June 08 Newsletter:
MK informed members that the newsletter should be ready for distribution next week. He expressed concerns regarding the amount of “other contributors” articles being submitted for publication and the Clerk confirmed that for quality status purposes the newsletter should contain a high percentage of parish council matters. The Clerk said it was particularly important to get things right in the June 08 issue because this would be the edition submitted to the accreditation panel considering our quality status application.
(e) No Cold Calling Zones – to receive update:
Nothing further to report.
(f) To consider adopting a Complaints Procedure:
It was agreed to carry this forward to the next agenda
11. To receive reports from District & County Councillors:
No councillors in attendance.
13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
NNDC – new Local Code of Conduct process
Nfk Youth Offending Team – letter reporting progress of youths who damaged shelter
EDP – cutting re Mobile Gym obtaining grant (£110k over 4 years)
NNDC – Agenda & minutes
NNDC – copy of their letter objecting to Post Office closures
Recycling Magazine – “Your Rubbish, Your Choice”
NNDC – Magazine “Outlook”
These would be circulated as usual.
14. Resolution re Public Participation (comments/other matters)
This was agreed but not required (no further comments from parishioners)
15. To confirm date of next meeting – future agenda items:
Next meeting confirmed for 9/7/08 (7pm)
The Chairman requested that members continue the meeting at the northern end of Abbey Park, adjacent to 13, Britons Lane Close, to finalise the decision re 5(b) – Planning Application 20080871.
After discussions, “on-site”, members agreed “no objections” to this application subject to the dwellings being single storey and the footpath, north of the site, being upgraded and surfaced through to the A149 (Prop: BH, Sec: DT – agreed).
The Chairman thanked members for attending and closed the meeting.
Minutes of the Annual Parish Council Meeting on 14th May, 2008 at the Scout HQ.
Present: M.Knowles (Chair for items 1a – 4d), Mrs.M.Roffe, D.Cox, D.Thompson, Mrs.M.Wright, R.Beckley (Chair for items 5 – 15) and the Clerk. Also present were P.Frew (NNDC) and two members of the public.
RB had informed the Clerk that he may be slightly late and MK took the chair.
1a. Election of Chairman & Declaration of Acceptance of Office:
It was proposed by DT and seconded by MW that R.Beckley continues as Chairman. RB had already informed the Clerk that he was prepared to stand and there being no other nominations R.Beckley was duly elected as Chairman for the forthcoming year. The Clerk would arrange signature of the acceptance of office on his arrival.
1b. Election of Vice-Chair & Declaration of Acceptance of Office:
It was proposed by MR and seconded by DC that M.Knowles continues as Vice-Chair
This was agreed and M.Knowles was duly elected Vice-Chairman for the forthcoming year. He signed his Declaration of Acceptance of Office which was witnessed by the Clerk.
1c. To receive and consider apologies:
Apologies were received and accepted from M.Tacchi, B.Hill, and P.Kemp. Apologies were also received from Mrs.A.Sweeney (NNDC), B.Hannah (NCC) and PCSO. B.Lee.
1d. Declarations of Interests:
None declared.
1e. To consider Vacancy on PC:
The Clerk informed members that he had been instructed by NNDC Electoral Services that the PC could now co-opt. (Letter dated 11/4/08). The Chair asked members to consider this matter and look for suitable candidates to fill this vacancy
The Clerk would place this item on the next agenda.
2. To approve the minutes of meeting held 9/4/08:
These were accepted as a true record. (Prop: DT, Sec: MW)
3. Resolution re Public Participation (requests to speak on specific items):
Prop: MK, Sec: DT – agreed. Two members of the public requested to speak on 5(h).
The meeting was re-opened.
4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £117, A/C 10162140 £6244, and A/C 60320986 £2331. Members noted the receipt of the first half years precept from NNDC. The Clerk gave explanations and details of the payments scheduled and the following were approved :- C.Allen £60.00, P.Bullimore £341.04, W.Runton Scouts £17.00, NNDC £611.00, Audit Comm £141.00, T.T.Jones Electrical £31.13 (Prop: MR, Sec: DT – agreed)
(b) To Review & Approve Bank Mandates (Standing Order & Direct Debit):
The following payments were approved for payment on a monthly basis for the financial year 2008/09 (Prop: MR, Sec: DT)
Standing Order – T.T.Jones Electrical (light maintenance) - £66.97
Direct Debit - E-On Energy (supply of electricity) - £126.49
(d) To review Donations for 2008/09:
Following discussions at the Annual Parish Meeting it was agreed to place the sum of £450 into a separate budget head for the “Upkeep of the Graveyard” and leave the remainder in the “Donations” budget head and requests for Donations would be considered at the annual parish meeting each year (Prop: DC, Sec: MR).
R.Beckley, apologising for his late arrival, took the chair from this point after signing his Declaration of Acceptance of Office.
It was agreed to take items 5(h) and 9(b) next.
5(h) LDF – incl Gypsy sites EERA consultn and Shoreline Management Plan:
The Chair welcomed Peter Frew (NNDC) to the meeting and invited him to speak on the revised SMP after pointing out that the PC was not happy that it had not been consulted, nor was it aware, that this revised version had been issued. PF explained that he had been tasked to produce an amended version which was to recognise the objections made regarding the original plan. Tourism, health and social justice needed to be taken into account although central government might not necessarily agree. He said he was now seeing some movement by government on areas such as social justice although much work still needed to be done. He stated that he had a budget of £500k which is very little in respect of sea defence works which can run into many millions of pounds. NNDC is currently trying to extend the existing defences by approx. 10 years. He gave an explanation regarding a “managed retreat” which was to happen in the gap east of Sheringham and west of Cromer (excl. the Runton Gaps). The Chair queried why the local revetments are becoming a health and safety issue as they were still doing a reasonable job as they had over past years. PF explained that the metal sections can be extremely dangerous and wood that gets detached can become a hazard at sea. Members thought that with little expense the local revetments would still do a good job. PF answered further questions from the floor when the Chairman adjourned the meeting for public participation. Explanations regarding the high costs per metre for sea defence work were given and the Governments points system regarding prioritising work was discussed. The Chair thanked Peter Frew and asked him to stay to answer questions regarding 9(b) (Consultation re Jet Skis).
The Chair informed members that he was awaiting S.Blatchs response regarding the EERA Gypsy Consultation after which time he would respond for the PC along the same lines. i.e object to a standard number of pitches in the area regardless of need.
9(b) To consider NNDC Consultation on Personal Watercraft (Jet Skis):
Peter Frew informed members that an additional site was required besides Sea Palling for the use of jet skiers. The site needed to be away from residential properties, have good access roads and a car park. He also said that the area needed to be managed. He also informed the PC that the deadline for responses by parish councils would be extended and a workshop on the subject was to be re-arranged following the cancellation of the original one. The Chair thanked P.Frew for his input and for staying on to speak on this additional subject. It was agreed to place this matter on the next agenda and await further news from NNDC.
5. Planning:
(a) To note decisions received from NNDC since last meeting:
The following were noted by members :-
20080295 – Conversion of Workshop to Accom. at Abbey farmhouse – permission
20080296 – Internal alterations at Abbey Farmhouse – permission
20080075 – Dwelling/Garage at Long Planting, Cromer Road – permission
20080252 – Extensions at The Cottage, Church Close – permission
(b) To consider planning applications received since agenda printed:
None received.
(c) 20080617 – Constructn of Replacement Conservatory at Abbey Farmhouse:
Members agreed “no objections” to this application (Prop: DT, Sec: MR)
(d) 20080613 – Provide Habitable Accom in roofspace at Heath Cottage:
Members agreed “no objections” to this application (Prop: RB, Sec: MW)
(e) Sheringwood – To receive update & consider tree preservation:
It was agreed the Clerk writes to N.Lamb MP stating the PCs concerns regarding the trees and the lack of communication coming from NNDC. A letter had been received from Mr.Lamb expressing an interest and offering help regarding this matter.
(f) To consider access to beach (via steps adjacent to caravan park):
It was agreed to remove this matter from the agenda following information from the caravan park regarding a future planning application. The PC would support an application regarding steps to the beach.
(i) To receive update on Affordable Housing:
There was nothing further to report.
(j) Kingswood Centre – To receive update re Liaison Group:
There was no further news – date for next meeting still to be arranged.
6. To consider Highways and Footpath Matters:
A letter stating that Norfolk CC were of the opinion that the property owners at the northern end of Abbey Park are responsible, and the owners, of the strip of land adjacent to the A149 had been received. This was noted by members. MW reported that there had been no action regarding the soakaways at Heathside and the Clerk would follow this up with Highways. The Clerk was also instructed to speak to Highways regarding weeds encroaching on to the footpath near the Sheringham boundary (A149) and the state of Britons Lane Close.
7. Meetings & Conferences (to receive reports and announcements):
The Clerk announced the following :-
SheringhamPlus LAP – meeting on 21/5/08 at the Oddfellows Hall (PK & DC attend)
NCAPTC Planning Conference on 12/6/08 at Swaffham – noted
NNDC Sheringham Area Forum on 17/6/08 (Upper Sheringham) – MR & DC attend
NCAPTC – Seminar re Auditing on 4/6/08 at East Tuddenham – noted
NCAPTC –AGM on 20/9/08 at Norwich – noted
RB and MK reported on their attendance at a meeting on 13/5/08 regarding the Boundary Committee Review. They spoke of the options put forward in respect of the Local Government Review but unfortunately all speakers appeared to be protecting their “own empires”. RB and MK preferred the north/south split across the county with an independent Norwich City Council. This matter would be placed on the next agenda. MW reported that her Environment meeting had been cancelled and the Chairs recent attendance at the NNDC Cabinet meeting was noted.
8. PC Assets:
(b) Street Lighting – to consider new light in Caxton Pk & repair in Caxton Pk:
The following works were agreed following confirmation of prices by the Clerk :-
New Light adjacent 27, Caxton Pk – cost £1261 plus VAT – T.T.Jones Electrical
New Top Lanter adj. 9, Caxton Pk – cost £337 plus VAT - “ “ “
(Prop: MR, Sec: DC). It was further agreed the Clerk requests a report on the state of the complete lighting stock from T.T.Jones Electrical in order that large items of expenditure could be anticipated etc.
(c) Bottle Bank – to receive update:
There was nothing to report.
9a. To consider becoming a Carbon Neutral Council/Community:
It was agreed to carry this forward to the next meeting
10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk informed members that his recent meeting with the QPS Officer had been cancelled due to recent changes announced regarding the criteria applied to applying councils. A meeting would be arranged as soon as information becomes available but the Clerk still hoped that the PC was on course to apply to the Accreditation Panel in the autumn for its QPS.
(b) To consider Parish Plan:
An e-mail from Peter Smith of Norfolk RCC who had given a talk at the annual parish meeting had been received. Further assistance and advice is being offered by Norfolk RCC and this was noted.
(c) To consider June 08 Newsletter (incl. Annual Report):
MR and MK said that they hoped to have the newsletter available at the next meeting but it may be running a bit late. For QPS purposes this edition was to include the annual report, summary of the accounts, and members contact details.
(d) To review Training for Councillors and Clerk:
As the latest training announced by the County Association was classed as “initial training” it was agreed to await the co-option of new members. The Clerk hoped his course would be completed by August 08.
(e) No Cold Calling Zones – to receive update:
The Chair informed members that the application regarding Church Close had now been submitted to Trading Standards.
(f) To consider adopting a Complaints Procedure:
This was to be carried forward to the next agenda and the Clerk would obtain a copy of the District Councils procedure.
(g) To consider Annual Asset Inspection:
DT reported back to members after inspecting the PCs assets and stated that he was happy with their condition and would continue to carry out minor repairs in the forthcoming year as and when necessary.
11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.
12. To consider Section 17, Crime & Disorder Act (incl. Police Report):
PCSO. B.Lee submitted a written report which was read to members by the Clerk. The Clerk would circulate this for members to digest at a later date. The Clerk was asked to contact B.Lee regarding police patrols of Church Close. i.e. which SNT was responsible.
13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
NNDC – Agenda & Minutes, acknowledgements regarding the local Post Office letter sent by the PC ( received from N.Lamb MP, NNDC, and the Post Office), Norfolk Policing Plan 2008/09, Local Govmt review proposals from Borough of Kings Lynn, NNDC Recycling statistics, and NCC magazine “Norfolk Matters”. These would be circulated as usual.
14. Resolution re Public Participation (comments/other matters):
This was agreed but not required.
15. To confirm date of next meeting – future agenda items:
Next meeting confirmed for 11/6/08 (7pm) – new agenda item: “Unlicenced waste disposal in the parish”
Minutes of the meeting held on 9th April, 2008 at the Scout HQ.
Present: R.Beckley (Chair), M.Knowles, D.Thompson, Mrs.M.Wright, Mrs.M.Roffe, P.Kemp, B.Hill, M.Tacchi, D.Cox and the Clerk. Also present were PCSO. B.Lee, A.Worsdale (Cromer Rd. Post Office) and two members of the public.
1. To receive and consider apologies:
Apologies were received from B.Hannah (NCC) and Mrs.A.Sweeney (NNDC).
1b. To receive update regarding PC vacancy:
The Clerk read the letter from NNDC informing the PC of the procedure regarding this vacancy. He also informed members that the District Council would notify us if an election had been called by ten or more parishioners, following a notice advertising this vacancy, as soon as possible after the 11th April deadline. This was noted by members.
2. To approve the minutes of meeting held 12/3/08:
These were accepted as a true record (Prop: DT, Sec: DC).
3. Resolution re Public Participation:
Prop: RB, Sec: MK – agreed. There was no requests to speak on specific items.
At the suggestion of the Chair it was agreed to take items 12 and 9b next:
12. To consider Sectn 17, Crime & Disorder Act (incl. Police Report):
PCSO. B.Lee’s report covered the period 10/3/08 – 8/4/08 and a written copy was provided for members information. All three crimes related to criminal damage. After a brief discussion the Chair thanked B.Lee for his report. It was noted that the SNT would be visiting the parish (Priory Close) on 26/4/08.
9b. To consider proposed closure of Beeston Road Post Office:
The Chair introduced Andrew Worsdale from this local post office who asked the PC to support him in fighting against the proposed closure. AW stated that this is now a busy office with a 65% increase in business in 2007/08. It was ideally situated with good car, foot and disabled access and it handled considerable quantities of parcels and mail. He reminded members why the main Sheringham and West Runton branches were not as accessible and questioned whether they would be able to cope with the increased capacity. N.Lamb MP had already offered his support to AW and had received hundreds of letters on the subject. All members wished to support AW in keeping this post office open and MR and DC spoke of personal experiences when they had been involved in similar situations. It was agreed to write objecting to the proposed closure with the Clerk referring to the main points covered by AW when writing the PCs letter.(Prop: DT, Sec: MW – agreed).
4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £657, A/C 10162140 £644, and A/C 60320986 £2331. The Clerk pointed out that these were the lowest balances at the end of the financial year for many years. He gave explanation and details of all payments scheduled and the following were approved :- C.Allen £60.00, P.Bullimore £336.04, W.Runton Scouts £17.00, NCAPTC £173.94 and P.Bullimore £76.50. (Prop: DT, Sec: MT – agreed).
(b) To review Donations for 2008/09 & reconsider request from W.Runton Scouts:
The Clerk referred members to his previous months report and an agreed budget figure for this year of £800. He reminded members that there was no legal obligation to give donations although following discussions on this subject at an annual parish meeting many years ago the PC had always been sympathetic to requests from the Parochial Church Council regarding the upkeep of the graveyard. After discussion it was agreed to raise this matter at the annual parish meeting (23/4/08) and place the subject on the next council meeting agenda. (Prop: MR, Sec: PK).
5. Planning;
(a) To note decisions received from NNDC since last meeting:
The following was noted :-
20080191 – Swimming Pool at Beeston Hall School – permission given
(b) To consider planning applications received since agenda printed:
None received.
(e) Sheringwood – to receive update and consider tree preservation:
The Clerk referred to the lengthy and negative reply received from NNDC which had been seen by all members. A parishioner had e-mailed NNDC regarding this matter hoping that a site visit could be arranged when MT and herself could speak with the NNDCs Conservation, Design and Landscape Manager, but as yet had not received a response to this request. MT was not happy with the District Councils response to the PCs last letter stating that they were hiding behind government guidelines and avoiding the main issue. Members again stated that they wished to further this matter as the NNDCs “watch-dog approach” would not work and they agreed that the Clerk and MT write again to NNDC to try and get a more positive response.
(f) To consider access to Beach (via steps adjacent to caravan park):
The Chair said there was nothing further to report.
(g) To review Norfolk Minerals & Waste Consultation:
Copies of the Chairs on-line response had been given to members who agreed with this submission (Prop: DT, Sec: MK). The Chair summarised the position and thanked MW for providing information regarding the old planning applications which were directly linked to this new proposal as old environmental issues needed revisiting.
(h) LDF – Report/Update (incl. Gypsy sites EERA consultation and the SMP):
The Chair stated that two permanent gypsy sites in the NNDC area were not needed and it would not solve the problem anyway. MK pointed out that some permanent sites were empty when you drive past them and queried further the EERA option. It was agreed the Chair responds on-line to the EERA consultation after consulting S.Blatch (NNDC) to look at their response (Prop: MK, Sec: PK) – The consultation document and questions had been circulated to members prior to the meeting.
Shoreline Management Plan: The Clerk informed members that Peter Frew (NNDC) had accepted an invitation to attend the PCs next meeting (14/5/08) to answer questions. MK informed members that he had asked a representative of Beeston Regis Caravan Park to be in attendance. This was noted by members.
(i) To receive update on Affordable Housing:
There was nothing further to report.
(j) Kingswood Centre – to receive update re Liaison Group:
There was no further news – date for next meeting still to be arranged.
6. To consider Highways & Footpath Matters (incl. Britons Lane traffic problems)
The Clerk first reported on outstanding matters :- 1. There was still no news from NCC Highways regarding the strip of land north of Abbey Pk near the A149. It was agreed the Clerk writes to NCC requesting an answer expressing concerns in respect of public safety. 2. Britons Lane traffic problems – The Clerk had spoken to NCC Highways regarding “turning left” when leaving the stone pits thereby all traffic being directed to the A148. Any costs would have to be met from the Traffic Management Fund and NCC members looked at accident and casualty figures when considering schemes however small. There was no recorded accidents in the stone pits area of Britons Lane and therefore the Highways Engineer thought the idea to be a “non-starter”. It was agreed to shelve this idea but to continue to monitor traffic in Britons Lane. The matter would be removed from the agenda for the time being.
A vote of thanks was recorded for the parishioner who had donated the tree adjacent to the village sign and to DT for his work repairing the “Priory Close” sign. The Clerk would phone Highways regarding the following new matters :- 1. Soakaways not being emptied at Heathside, Britons Lane 2. Cutting back the verge adjacent to the two council houses at northern end of Britons Lane 3. Bank and plants encroaching on to path in Britons Lane (opp no. 9)
7. Meetings & Conferences (to receive reports and announcements):
There was no new announcements. DC reported as the Kin member of the Safer Neighbourhood Team following the meeting on 3/4/08 at the Community Centre. Priorities were discussed regarding crime and the SNT would concentrate on these areas. Meetings would be held every two months. DC also reported on the LAP meeting at Weybourne on 26/3/08.M.Crowe had agreed to stay on as Chair and a new Co-ordinator had been appointed. Funding was still a problem. RB had attended a Church meeting (2/4/08) and had provided a written report to members.
M.Tacchi apologised and left the meeting at this point.
8. PC Assets:
(b) Street Lighting – to consider new lighting at Caxton Pk, Hillside Rd, & Shelter:
1. Caxton Pk light: Damaged by unidentified vehicle – survey of residents by Clerk revealed residents wanting it replaced – present quote from contractor for £1261.29.
2. Bus Shelter lighting – looking at increasing wattage on light adjacent the main shelter to “throw” light towards glass shelter – contractor thought it would work and there would be no light pollution on adjacent houses – cost quoted by contractor in October 2007 was £285.
3. Hillside Rd – following request from residents for financial assistance members were considering applying for grant aid towards a solar light – PK looking at Solar Lighting on behalf of PC.
The Chair said that the PC would have to prioritise and in his opinion the Caxton Pk light should be replaced. He stated that the bus shelter scheme was not essential. DC agreeing with the Chair also stated that there was no point in “going solar” when electricity was already available at the lamp adjacent to 27, Caxton Pk. DT and MR thought that solar lighting still ought to be considered. There was much discussion regarding solar lighting and PK reminded members that the cost of batteries needed to be considered every three years or so. PK agreed to continue to research the possibility of using solar lighting and its associated capital and revenue costs. After further discussion it was agreed to proceed with the replacement of the Caxton Pk light using electricity already on site (Prop: DC, Sec: MK). This was subject to the quotation from T.T.Jones Electrical still being valid. The Clerk was instructed to make further enquiries and report back to the next meeting.
(c) Bottle Bank – to receive update:
An e-mail from a parishioner requested that income from the bottle bank was used for the benefit of the parish and not given away in the form of donations. This was noted by members. The Clerk had been informed verbally by NNDC that the net income to 31/3/08 would be £209.71. MR reported on vandalism relating to smashed bottles adjacent to the bottle bank.
9a To consider becoming a Carbon Neutral Council/Community:
The Clerk informed members that one reply had been received in respect of the letter sent to business people in the parish. Hilltop informed the PC of its efforts in “going green” but also stated that they had no time in joining a PC group or working party. MR had still not been able to contact Phil Harris (N.Nfk Environment Forum). This item would be placed on the next agenda.
9c To consider Structural Review of Norfolk Local Authorities:
Papers had been circulated but members agreed that they did not wish to respond for the time being.
10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk informed members that his next meeting with the Quality Parish Status Officer from the County Association would be on 16/4/08. This was noted.
(b) To consider Parish Plan:
This would be discussed at the annual parish meeting on 23/4/08 when Peter Smith of the Norfolk RCC would be giving a talk on the subject
(d) To review Training for Councillors and Clerk:
Clerk – Reported that his CILCA course was progressing and hoping to complete this by July/August.
Councillors – The Clerk informed members that basic training courses were scheduled by the NCAPTC for May/June. He hoped dates would be available for the next meeting.
(e) No Cold Calling Zones – to receive update:
The Chair informed members that the majority of residents in Church Close were in favour of becoming a NCCZ. He hoped this would be progressed further.
(f) To consider adopting a Complaints procedure:
This would be placed on the next agenda to give members more time to consider the Clerks draft procedure.
(g) To consider annual Asset Inspection:
DT agreed to carry out this work, as in the previous year, and report back to the next meeting.
11. To receive reports from District & County Councillors:
Both councillors had apologised but would be attending the annual parish meeting and give reports then.
13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :- NCC magazine “Norfolk Matters”, Cromer Town Council Annual Report, Letter confirming Mazars as our new external auditor, thank-you letter from Alzheimers Soc. Re donation, and letter from NNDC confirming the eastern boundary change. These would be circulated as usual.
14. Resolution re Public Participation:
This was agreed (Prop: BH, Sec: DT) – meeting adjourned – meeting re-opened
15. To consider plans for Annual Parish Meeting – future agenda items:
The APM had been agreed for 23/4/08 at 7.30pm.
The Clerk would give the statutory minimum of 7 days notice when issuing agendas and posters. It was agreed to leaflet households (MK and Clerk to arrange printing) and they would be funded by sponsorship from a local cleaning service. The “standard” APM agenda would be followed with specific subjects being referred by the PC under “Parish Matters”. It was agreed, after the Chairs suggestion, that the Clerk writes to all business people inviting them to attend
Minutes of the meeting held on 12th March, 2008 at the Scout HQ.
Present: R.Beckley (Chair), Mrs.M.Wright, D.Thompson, Mrs.M.Roffe, D.Cox, P.Kemp, B.Hill and the Clerk. Also present were B.Hannah (NCC), Mrs.A.Sweeney (NNDC), Special Serg. Gant and three members of the public.
1. To receive and consider apologies:
Apologies were received and accepted from M.Knowles, M.Tacchi, M.Bliss and W.Daniels. Members heard of the resignation of W.Daniels because of work commitments. The Clerk would inform NNDC in order that the vacancy could be advertised and their records could be updated.
2. To approve the minutes of meeting held 13/2/08:
These were accepted as a true record. (Prop: DT, Sec: MW)
3. Resolution re Public Participation:
Prop: RB, Sec: MW – agreed. The meeting was adjourned and a parishioner requested that she be allowed to speak on item 5(e). The Chair re-opened the meeting.
It was agreed to take item 12 next in order that the Special Constable could resume her normal duties as soon as possible.
12. To consider Section 17, Crime & Disorder Act (incl. Police Report):
Special Sergeant Gant gave members a copy of the written report regarding crimes in the parish from 13/2/08 to 9/3/08. There had been 5 reported crimes two of which were thefts of diesel fuel from vehicles on the same night. A reminder was given to members regarding reporting crime. Finally she asked members to note that the Safer Neighbourhood Team would be attending the parish on 25/3/08 when parishioners would be welcome to raise any issues. The Chair thanked Special Sergt.Gant.
4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1105, A/C 10162140 £1044, and A/C 60320986 £2331. The Clerk informed members that the projected end of year balances would again be down on the previous year. The Clerk gave explanations regarding the 7 payments before the following were approved :- C.Allen £65.00, P.Bullimore £403.16, W.Runton Scouts £17.00, N.R.C.C. £25.00, Norfolk a2z £82.26, D.Thompson £8.09, and Sheringham Town Council £54.76 (Prop: MR, Sec: PK – agreed).
(d) To re-consider requests for Donations from W.Runton Scout Group, North Norfolk Mobile Gym, and the Alzheimers Society:
Members had received the Clerks report on this matter which in summary stated there was £115 left of the £800 in the Donation Budget for 2007/08. Members might also like to consider the bottle bank income (estimated by NNDC to be £180 - £200) for donation purposes which had been suggested in the past. The Chair said that the whole situation regarding donations needed looking at and MR stated that the bottle bank income should be used for the village as it was the parishioners who had made it work. MR hoped some of the money could be used to improve the village and suggested tubs of flowers on the green at the bottom of Britons Lane.At the Chairs suggestion it was agreed to place the request from the scouts on a future agenda so that it came out of 2008/09 funds. DC stated that he thought the council should stick to the agreed budget of £800 and pointed out that this was a maximum figure and members might be prudent by spending less as the PC had already been told of the reduced balances that would be carried forward to 2008/09. After much discussion it was agreed to support the Alzheimers Society and donate £65 (Prop: MR, Sec: MW). It was further agreed that the North Norfolk Mobile Gym request would have to be turned down (Prop: DC, Sec: DT). The subject of donations needed reviewing and members instructed the Clerk to place this matter on the next agenda.
5. Planning:
(a) To note decisions received from NNDC since last meeting:
None received.
(b) To consider planning applications received since agenda printed:
None received.
(c) 20080295, Conversion of workshop to accommodation at Abbey Farmhouse:
Members agreed “no objections” to this application (Prop: DC, Sec: MR)
(d) 20080296, Internal Alterations at Abbey Farmhouse:
Again members agreed “no objections” to this application (Prop: DC, Sec: MR)
(e) Sheringwood – to receive update re tree preservation:
The Clerk read a letter from NNDC received earlier that day which in summary had another negative response to the PCs request for a TPO. A copy of the letter would be circulated to members. The Chair was very disappointed with the District Councils decision in view of the fact that the PC had carried out the bulk of the work in identifying the trees that needed preserving. He told members that “we should not let this go” as there is much evidence of trees being felled or cut back and this was a small residential area that needed protecting.As things stand at the moment, he said, people can simply cut down trees before submitting planning applications and therefore the District Councils watchdog approach would be useless. The meeting was adjourned (Prop: DT, Sec:RB) in order that a parishioner could speak as requested at item 3. The parishioner backed the PC and urged them to continue this fight. The meeting was re-opened and MR stated that she wished the PC to press the District Council further as we wanted these trees saved. It was agreed to place this matter on the next agenda when members, after reading the NNDC letter, could decide on their next move. Mrs.Sweeney (NNDC), requesting a copy of the NNDC letter, said she would take this up with the officer concerned.
(f) To consider access to beach (via steps adjacent to caravan park):
The Chair said there was nothing further to report.
(g) To consider Norfolk Minerals & Waste LDF Consultation:
The Chairs written report and copy e-mail to Aylmerton PC had been read by members and a possible new extraction site had been put forward south of the current stone pits in the NCC consultation document. The actual site would be adjacent to our boundary but in the parish of Aylmerton. The Chair read Aylmerton PCs email on the subject. The Chair was concerned that if the turning on the A148 in to Britons Lane was improved for site purposes this would just encourage more vehicles to use Britons Lane which was already “over-used” and completely inadequate to take high volumes of traffic, particularly north of the stone-pit entrance. MW said she had no complaints regarding current workings at the pit but thought that all traffic leaving the premises should turn left up to the A148 and not travel north through the dangerous stretches of Britons Lane. All members agreed with this point and DC queried whether consideration would ever be given to a new entrance from the pits directly on to the A148 therefore omitting Britons Lane. The Chair said that the PC would ideally want a direct entrance from the new site on to the A148 but NCC Highways resisted all moves towards such action. After much discussion it was agreed that the Chair and Clerk respond on-line to this consultation making points regarding this highways issue along with ecology and footpath matters.
(h) LDF – Report & Update (incl Gypsy sites EERA consultn and SMP)
The EERA Gypsy Sites Consultation had just been received and would be circulated with a view to responding at the next meeting (deadline – 16/5/08). This was regarding the 15 permanent sites (30 pitches) for the North Norfolk District and the Chair updated members on this matter. The SMP would be discussed at item 7 (Meetings & Conferences) following RB and MK attending the recent Coastal Action meeting at the NNDC Offices.
(i) To receive update on Affordable Housing:
There was nothing further to report
(j) Kingswood Centre – To receive update re Liaison Group:
The NNDCs e-mail was read to members in which it was stated that the group was still active. The Clerk was instructed to write to NNDC making the following points :-
R.Beckley would continue to represent the PC, representation was required after the boundary changes take effect from April 2008, the “noise policies” never came to fruition and the residents and PC want them formalised, and planning conditions for the use of equipment are brought to the attention of new managers and supervisors.
(k) 20080231, Conversion of Agricultural Building to Holiday Accomodation:
This was outside the parish (East Beckham) and members agreed to make no response (Prop: DT, Sec: MR)
(l) 20080252, Erectn of Extension at The Cottage, Church Close:
Members agreed “no objections” to this application (Prop:MR, Sec: DT)
6. To consider Highways & Footpath Matters (incl. Speed Limit, Britons Lane and request for Salt Bin in Priory Close):
The Clerk first reported on previous matters :- 1. There was still no news from NCC Highways regarding the strip of land north of Abbey Park/A149 2. DT had got the repair of the small Priory Close sign in hand 3. The untaxed cars situation on the car park appears to have been sorted 4. The hedge pieces/clippings on the pavement in Britons Lane had been sorted.
The Clerk referred members to his written report regarding a 20mph speed limit in a section of Britons Lane. In summary the 20mph limit was only used when there are high volumes of vunerable people involved e.g. near schools and shops. He had taken advice from the local highways engineer and from senior officers at County Hall and all concerned thought the proposal to be a “non-starter”. DC, who had raised this matter originally, was concerned with the “sat-nav” vehicles using Britons Lane and the Chair was worried about the volume of traffic more than the speed of it. The idea of all traffic leaving the stone-pits should turn left to the A148 was again discussed (see 5g) and it was agreed that the Clerk speaks to NCC Highways regarding this. The matter of a 20mph speed limit was therefore dropped but the PC would continue to try and improve the Britons Lane traffic problems and the Clerk was instructed to place this item on the next agenda.
The request for a salt bin in Priory Close was deferred until the June 08 meeting.
7. Meetings & Conferences (to receive reports and announcements):
NCAPTC – meeting re Boundaries/Unitary Review – County Hall, 13/3/08
LAP – meeting at Weybourne Village Hall, 26/3/08 (DC to attend)
Funeral of Anthony (Tony) Mellor – 14/3/08 – BH to represent parish council
Reports :-
The Chair reported on MK and himself attending the Coastal Action meeting at the NNDC offices on 27/2/08. They were very disappointed to learn that the revised SMP had not been sent to parishes and they had not been consulted either. The revised plan was dated August 2007 and RB requested a copy for members information. It was agreed to write to Peter Frew of the Coastal Management Team thanking him for the document but expressing concern that consultation had not taken place and copies not sent out. It was agreed to circulate the revised SMP and invite Peter Frew to a future meeting to discuss it and the problems relating to Beeston Regis.
8. PC Assets:
(a) To consider donation of tree or seat from a parishioner:
A parishioner from Priory Close had requested the PC accepts a tree or seat in memory of her late husband. It was agreed the Clerk visits the parishioner and ask her to arrange for a tree to be planted (almond or flowering cherry) in the spot where one had recently been blown over near the village sign at the entrance to Priory Close.
(b) Street Lighting – update & consider purchase of new lights:
The Clerk & PK would not apply for grant aid from the two sources quoted in last months minutes until the Clerk had asked for local residents views regarding replacing the light in Caxton Park. The Chair thanked PK for his research and folder compiled on Solar Lights. DT agreed to look at the cul-de-sac concerned to ascertain whether a light was really necessary. Members noted that the question of assistance with a Hillside Road light and increasing the wattage on the bus shelter light were still outstanding.
(c) Bottle Bank (incl. Waste & Recycling) – to receive update:
MR gave a brief report re the bottle bank. Members noted that a rubbish bin had now been moved to serve the bottle bank and alleviate the “carrier bag problem”. The Clerk reported that the income from the bank would probably be lower than anticipated. This was based on information from the NNDC who stated that no charges were made for hire in the part year last time and weights of glass collected were slightly lower per load than last year. The expected income for 2007/08 was around £180 - £200 after charges. This was noted by members.
(d) To consider further camouflage of Dog Bin in Priory Close:
Members agreed that this was not necessary.
9. To consider becoming a Carbon Neutral Council/Community:
The Clerk reported that as yet no responses had been received from business people regarding this matter. MR reported that she was still waiting for Phil Harris of the North Norfolk Environment Forum to contact her regarding a talk at a PC meeting. This matter would be carried forward to the next agenda.
10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk had nothing to add to last months report. This was noted.
(b) To consider Parish Plan:
There had been many changes including staff reductions at the Nfk Rural Community Council but the Clerk was hopeful that a speaker would attend the Annual Parish Meeting to speak on this subject to try and generate interest from parishioners.
(e) No Cold Calling Zones – to receive update:
A successful launch had taken place and there was nothing further to report. It was agreed to write a letter of thanks to Mrs.J.Purkiss for her work regarding Regis Ave.
(f) To receive update on March 2008 Newsletter:
This was now ready for distribution and members could take these after the meeting.
11. To receive Reports from District & County Councillors:
Mrs.Sweeney (NNDC) had nothing to report.
B.Hannah spoke of the new efforts to replace street signs that had been damaged or stolen. There had been many delays and problems in the past.
13. To receive Correspondence (not included in agenda items):
The Clerk drew members attention to the following :- NCC Directory for Care Options, Letter from Nfk Youth Offending Team, Draft Order re Boundary Changes, Letter re retirement of NCAPTC Chief Exec., NNDC Agenda/Minutes, Annual Report from NNDC Scrutiny Committee, and copy of Norfolk Link. These would be circulated as usual. Mrs Roffe had received a thank you letter from the LAP in appreciation of all her work and the Chair again expressed the thanks of the PC.
14. Resolution re Public Participation:
This was agreed (Prop: BH, Sec: DT) meeting adjourned – meeting re-opened.
15. To consider plans and date for Annual Parish Meeting – future agenda items:
The date for the APM was agreed for Wed. 23rd April, 2008 (commencing 7.30pm)
Minutes of the meeting held on 13th February, 2008 at the Scout HQ.
Present: R.Beckley (Chair), M.Knowles, D.Thompson, Mrs.M.Roffe, M.Tacchi, B.Hill, Mrs.M.Wright, P.Kemp and the Clerk. Also present were two members of the public.
1. To receive and consider apologies:
Apologies were received and accepted from D.Cox, M.Bliss and W.Daniels. Apologies were also received from B.Hannah (NCC), Mrs.A.Sweeney (NNDC) and PCSO. B.Lee.
2. To approve the minutes of meeting held 9/1/08:
These were accepted as a true record. (Prop: MR, Sec: DT)
3. Resolution re Public Participation:
Prop: RB, Sec: MK – agreed. The meeting was adjourned but there was no requests by the public to speak on specific items. The Chair re-opened the meeting.
4. Finance:
(a) To approve Invoices for Payment (incl. Bank Balances):
The current bank balances were as follows :- A/C 10162132 £935, A/C 10162140 £2036, and A/C 60320986 £2317. The Clerk gave explanations regarding the payment to T.T.Jones Electrical (Removing damaged light adjacent to 27, Caxton Park - £154.20 plus VAT, and attending a faulty light in Britons Lane Close - £62.01 plus VAT). The following payments were approved :- C.Allen £55.00, P.Bullimore £328.88, West Runton Scouts £17.00 and T.T.Jones Electrical £254.05 (Prop: DT, Sec: MT – agreed).
(b) To consider Remuneration for Bus Shelter Cleaning:
The Clerk informed members that the current remuneration had been paid since April 2006 and members would have noted that £60 per month had been included in the 2008/09 budget. It was proposed by DT and seconded by MR that £60 per month be paid with effect from April 2008. An amendment that this rate be paid immediately i.e. w.e.f. Feb, 2008 was proposed by RB and seconded by DT and carried.
(c) To note appointment of new External Auditor:
A letter from the Audit Commission (28/1/08) had been received stating that the new external auditors would be Mazars LLP commencing with the 2007/08 accounts. The fees would remain the same as 06/07 and would remain in force until 2011/12 (£135).
This was noted by members.
(d) To consider request for donation from W.Runton Scout Group:
The scout groups letter (2/2/08) was read to members. It was agreed to defer this item until the next meeting when other outstanding requests would be considered. The Clerk was instructed to place the matter on the March 08 agenda.
5. Planning:
(a) To note decisions received from NNDC since last meeting:
The following decisions were noted by members :-
20071473 – Extns/garage at North Lodge, Church Close – permission given
20071480 - Extn to Day Centre at Hill-Top, Sheringwood – permission given
20071904 – Extn & re-siting of garage at White Hse, Church Cl. – permission given.
Details of the decisions would be circulated to members as usual.
(b) To consider planning applications received since agenda printed:
20080191 – Swimming Pool at Beeston Hall School:
Members agreed “no objections” to this application (Prop: DT, Sec: MW)
(c) 20080075 – Erectn of Dwelling at Long Planting, Cromer Road:
The Chair expressed concerns regarding the very old trees on the north side of this site. Access to the site involved going “between trees” and members wished it to be noted that they wanted no trees to be felled. (Prop: RB, Sec: MT).
(e) Sheringwood – to receive update re tree preservation:
The Clerk had not received a reply to his letter of 12/1/08. It was agreed to write to the Chief Executive of NNDC asking for a reply. A copy of the correspondence would be sent to Mr.H.Cordeaux (Chair of Development Control – West).
(f) To consider Access to Beach (via steps adjacent to caravan park):
The Chair had nothing further to report.
(h) LDF – Report and update (incl. Gypsy Sites):
The Clerk had received nothing further in writing. The Chair reminded members that the EERA had decided to enforce permanent gypsy sites on to District Councils. He again stated that he hoped all parish councils would respond to future consultations. MR , after watching the local evening news, said that we have to accept that we will have sites. The Chair said he would continue to monitor the situation.
(i) To receive update on Affordable Housing:
There was nothing further to report.
(j) Kingswood Centre – to receive update re Liaison Group:
A letter of apology had been received from the Chief Executive of NNDC (18/1/08) regarding the absence of a reply to the original letter sent in October 2007. There was still no reply, and a further month had past, and it was agreed to write again to the Chief Executive requesting an answer. (Prop: RB, Sec: MK)
6. To consider Highways & Footpath Matters (incl Speed Limit, Britons Lane):
The Clerk reported on the following :-
(i) Still no news from Highways regarding ownership of land north of Abbey Pk.
(ii) DT soon to carry out repairs to “Priory Close” sign
(iii) The N.Nfk Housing Trust is dealing with untaxed cars on Brits.Lane car park
The clerk was instructed to follow up item (i).
D.Cox, who had offered apologies, had asked members to consider a 20 mph speed limit on a section of Britons Lane. After discussion it was agreed to place this matter on the next agenda and the Clerk was instructed to make enquiries regarding the procedure when introducing speed limits.
MR expressed concerns re garden rubbish on the pavement in Britons Lane and the Clerk would have a word with the people concerned.
The Chair had reported a damaged “school sign” on the A149 – this was repaired.
The Clerk agreed to chase up the installation of the new notice board in Priory Close.
7. Meetings & Conferences (to receive reports and announcements):
Norfolk RCC – Training event in March covering various topics – noted.
Norfolk RCC - Open Meeting re Post Office closures at Aylsham – noted.
Police Safer Neighbourhood Team “Open Day” – Oddfellows Hall, 16th Feb – noted
“ “ “ “ Meeting at Upper Sheringham 12th Mar, (? D.Cox)
NCC Minerals/Waste Consultation – Drop in Centre at NNDC on 10/3/08 (RB attend)
MR reported on her attendance at the Stakeholders Conference at Binham on 23/1/08.
Discussions took place regarding council tax on second homes and the high percentages of dwellings in some villages that were just holiday homes. She stated that 46% of properties in Cley were now second homes and properties in places like Blakeney were no longer affordable by local people. MR went on to say that she also attended a L.A.P meeting in Kelling on the same day when village speed checks were discussed. Speed guns were being used by parishes on a rotary basis she said and she was concerned that there was never any change in speed limits and signage unless there were accidents in a given location. MR had now resigned as a board member of the LAP and consequently would not be attending any further LAP meetings. She had also resigned as Vice-Chair of the Wardrobe Committee and as a member of the Scrutiny Committee. The Chair and members of the PC thanked MR for all her input regarding the LAP and hoped that DC and PK would continue to represent the council at future meetings and events. MW asked for her minutes and notes to be circulated in respect of the Environment Group meetings. The Chair and Vice-Chair had attended the North Norfolk Parish & Town Councils Conference in Blakeney. The Chief Executive of NNDC, giving a talk on LAPs, did not get a positive response from those attending. A further talk by the Police, regarding accidents and statistics, was well received as was the news in respect of police re-structuring.
8. PC Assets:
(a) Bus Shelter – to receive report re Youth Offending Team Work:
A final work session had been carried out which was litter picking in the parish. The Clerk was instructed to remove this item from future agendas and members hoped that parishioners felt that they had received some recompense for the damage to the shelter.
(b) Street Lighting – update & consider purchase of new light (Caxton Park):
A letter from the police stated that it was unlikely that the driver would be traced regarding the damaged light near 27, Caxton Park (23/1/08). A written quotation from T.T.Jones Electrical regarding the installation of a new light at this location had been received (£1261.29 plus VAT). The Clerk asked members to bear in mind that they had still to decide on additional lighting near the bus shelter in April 2008 for which a quote of £285.00 plus VAT had been received when discussing this item. The Hillside Road request for financial assistance also needed to be born in mind. The Chair suggested that the PC might like to take its time before making a decision on these new lights and investigate further the possibility of solar lights. PK, who had compiled the file circulated to members on solar lighting, stated that there appeared to be two grant sources that the PC could apply to. (The Big Lottery Fund and the Low Carbon Buildings Programme). It was agreed to research this subject further before making any decisions regarding the Caxton Pk and Hillside Road lights.
(c) Bottle Bank (incl. Waste & Recycling) – to receive update:
MR stated that an extra emptying of the bottle bank took place last month. This was noted by members. The Clerk reported that NNDC Environmental Health Dept. were considering moving a rubbish bin to the area of the bottle bank to alleviate the “carrier bag” problem reported last month.
9a To consider becoming a Carbon Neutral Council/Community:
MR was trying to arrange that Phil Harris of the N.Nfk. Environment Forum comes and gives a talk on this subject. The Chair said that local business people needed to be “on board” if the PC was to progress this matter and the Clerk was instructed to write to them asking if they had identified sources of carbon pollution and whether they would be interested in attending a meeting in order that some sort of action could be initiated. This matter was to be placed on future agendas.
9b To consider Norfolk PCT consultation – “Proposed Vision 2008 – 2011”:
Members agreed to make no response to this consultation.
9c To consider consultation on Orders & Regs relating to conduct of members:
Members agreed not to respond to this consultation.
10. Quality Parish Status:
(a) To receive update from Clerk on QPS:
The Clerk had met the QPS. Officer from the County Association and reported to members that the main areas of discussion were the Qtly Newsletter and the Annual Report. The Clerk was happy that the PC would meet the criteria laid down for these documents and again reported that the QPS Officer was happy with the PCs progress. A further meeting had been arranged for April 08 and it was envisaged that an application for Quality Parish Status could be submitted by BRPC in Aug/Sept 2008.
This was noted by members.
(c) To consider Parish Plan:
It was hoped a representative from Norfolk RCC would give a talk at the APM.
(d) Review of Public Participation at Meetings:
Members agreed that the present arrangements were working well.
(e) No Cold Calling Zones – to receive update:
It was noted that the “Official Opening” of Robyns Rd., Abbey Pk., and Regis Avenue took place on Tuesday 12th February. The press & public attended.
(g) To consider March 2008 Newsletter:
MR and MK would be compiling this for distribution around second week of March.
11. To receive Reports from District & County Councillors:
Apologies had been received from both councillors.
12. To consider Sectn 17, Crime & Disorder Act:
PCSO. B.Lees report would be circulated to members.
13. To receive Correspondence:
The Clerk drew members attention to the following :- Communty Transport Posters to go on notice board, Nfk. Coast Partnership publication, N.Nfk Housing Trusts new name – “Victory”. These would be circulated as usual.
14. Resolution re Public Participation:
This was agreed (Prop: BH, Sec: DT) – meeting adjourned – meeting re-opened.
15. To consider date of next meeting/future agenda items:
This was agreed for Wed. 12th March, 2008 (7pm). It was further agreed that the second Wednesday of the month would remain as the councils meeting day and the Annual Parish Council meeting would therefore be on 14th May, 2008.
DT asked for future agenda items on (a) Camouflaging of the Priory Close Dog Bin and (b) Donation of seat or tree by a parishioner
Minutes of the meeting held on 9th January, 2008 at the Scout HQ.
Present: R.Beckley (Chair), M.Knowles, D.Thompson, Mrs.M.Roffe, B.Hill,
M.Tacchi and the Clerk. Also present were PCSO B.Lee and three members
of the public.
1. To receive and consider apologies:
Apologies were received and accepted from P.Kemp, Mrs.M.Wright, M.Bliss, D.Cox and W.Daniels. Apologies were also received from B.Hannah (NCC) and Mrs.Sweeney (NNDC)
2. To approve the minutes of meeting held 12/12/07:
These were accepted as a true record (Prop: MK, Sec: RB)
3. Resolution re Public Participation:
Prop: RB, Sec: MK – agreed – the meeting was adjourned but there was no requests by the public to speak on specific items. The Chair re-opened the meeting.
It was agreed to take item 12 next in order that PCSO. B.Lee could resume his normal policing duties.
12. Annual Review of Sectn 17, Crime & Disorder Act (incl. Police Report)
PCSO. B.Lee handed out a written report which stated that there was 3 recorded crimes in the period 12/12/07 to 8/1/08. (1 assault, 1 theft, and 1 harassment). This was noted by members. He spoke regarding un-taxed cars on the Britons Lane car park and would report back on this subject when matters had been clarified. The chair asked him to pursue this matter vigorously. He was satisfied that the parish council was adhering to its responsibilities under Section 17 and pointed out that he had regular contact with the Clerk. Members were happy with the way that Section 17 was being dealt with and wished it to be a regular matter on future agendas.
4. Finance:
(a) To approve Invoices for Payment (incl. Bank Balances):
The current bank balances were as follows :- A/C 10162132 £1002, A/C 10162140 £3036 and A/C 60320986 £2517. The Clerk gave explanations regarding the payments to T.T.Jones Electrical and G.Curlew. The following payments were approved :- C.Allen £55.00, P.Bullimore £328.00, W.Runton Scouts £17.00, T.T.Jones Electrical £473.64 and G.Curlew £200.00 (Prop: MK, Sec: DT). It was also agreed to fund the notice board payment (G.Curlew) from Capital and the Clerk would make the appropriate arrangements (Prop: RB, Sec: DT).
(b) Budgetary Control: To compare expenses with budget – Jan. 2008:
The Clerk referred members to the working papers circulated to them prior to the meeting. He pointed out that he had made various notes and explanations alongside the expenditure headings and a possible overspend might occur at the end of the financial year. At the present time the £500 overspend could be accounted for by the new top light (£320) and the notice board (£200) but this could be offset by the income from the bottle bank when received. This was noted by members who were happy with the current situation.
(c) To consider Councillors allowances and expenses Payments:
The Clerk gave an explanation and possible payments that might be made if a scheme was set up under the Govmt. Act of 2003. As had been agreed in the past members decided that they did not wish to receive payment or allowances for their parish council work.
(d) Norfolk CC. Budget 2008/09 – To consider response:
The Clerk had provided members with papers on this subject prior to the meeting. It was agreed that members could respond as individuals if they so wished. The parish council would not respond.
5. Planning:
(a) To note decisions received from NNDC since last meeting:
None received.
(b) To consider planning applications received since agenda printed:
None received
(c) 20071473, Erectn of 2 storey extn., rear extn., & garage at North Lodge:
The Clerk pointed out that this was an amended application to one that members had recently previously agreed. He stated that a larger kitchen and roof line changes were the main amendments. The Chair declared an interest and did not vote. It was agreed “no objections” to this application (Prop: MR, Sec: DT)
(e) Sheringwood – to receive update re tree preservation:
A letter acknowledging the PCs list of trees had been received from NNDC (21/12/07) but members were not happy with this response. The Chair said that the District Councils plans would not protect the trees but would only draw them to the planners attention when a planning application had been submitted. MT was anxious that a TPO be placed on Sheringwood as were other members who were concerned to hear reports that trees were still being felled. The Clerk was instructed to write to NNDC asking for a TPO as the trees were worthy of consideration and the PC Environment Group had spent much time on this matter. He was also asked to point out that members were concerned with the suburbanisation of Sheringwood and that trees were still being destroyed in this Area of Outstanding Natural Beauty.
(f) To consider Access to Beach (via steps adjacent to caravan park):
The Chair had nothing further to report.
(h) LDF – Report and Update (incl. Gypsy Sites):
The Clerk had received nothing further in writing. The Chair stated that every district in the east of England must now have a minimum of 15 permanent pitches (as per EERA decision) and that the temporary sites selected in North Norfolk should be going forward to the planning stage. Members again expressed concerns at the late objections from Cromer TC regarding the Cromer site.
(i) To receive update on Affordable Housing:
There was nothing further to report.
(j) Kingswood Centre – To receive update re Liaiso Group:
The Clerk reported that there was still no answer from NNDC regarding the future of the liaison group. The Clerk was instructed to write to the Chief Executive of NNDC drawing attention to this fact and pointing out that this delay was not acceptable and fell below District Council administration standards.
6. To consider Highways & Footpath Matters:
The Clerk informed members that the “Priory Close” signs were now in place. He expressed relief to members as the original letter to NNDC giving instructions for this work was in February 2007. There was no further news regarding the ownership of the strip of land north of Abbey Park on the A149 (Highways are investigating). DT asked members if they were happy with him repairing the small Priory Close sign near Abbey Pk. This was agreed and members thanked DT for his “minor repairs” work.
7. Meetings & Conferences (to receive reports and announcements):
The Clerk brought the following to members attention :-
Police Budget Meeting, Wymondham, 24/1/08 - noted
N.Nfk. Community Partnership, Annual Conference, Binham, 23/1 – MR attending
N.Nfk Parish & Town Council Conference, Blakeney, 16/1 – RB & MK attending
8. PC Assets:
(a) Bus Shelter – to receive report re Youth Offending Team Work:
The Clerk reported that the final litter picking session would be on 22/1/08. A copy of the report/letter from the Norfolk YOT dated 17/12/07 was given to members.
(b) Street Lighting – update & consider purchase of new light (Caxton Pk):
The Clerk had received a verbal quote (written to follow) from T.T.Jones Electrical regarding the replacement of the light adjacent to 27, Caxton Park. (£1265). The old light had been knocked over on or around the 31/12/07 by an unidentified vehicle. The matter had been reported to the police but there was little hope in tracing the driver or vehicle. The Clerk pointed out that approx. one third of this quote was for the EDF transfer fee (supply of power) after the old gear had been removed and the new light installed. Even if members decided not to replace this light there would still be costs involved of approx. £400 (EDF disconnection fee). MK reported that this small cul-de-sac was now very dark and needed a light. It was suggested by the Chair that this might be a further “green project” with the introduction of a solar light (a similar light needed to be considered for Hillside Road). The Clerk would make further enquiries with Norfolk CC Lighting Section and in the meantime a folder on solar lighting (compiled by PK) would be circulated.
(c) Bottle Bank (incl. Waste & Recycling) – to receive update:
MR reported that the bottle bank had been emptied twice in December 07. She stated that a problem existed regarding plastic bags which were being used to carry bottles and then thrown down or tied to the bottle bank instead of using the appropriate bin. It was agreed that the Clerk approaches NNDC Environmental Health with a view to moving an existing waste bin near the phone box across the road next to the bottle bank.
9. To consider becoming a Carbon Neutral Council/Community:
MR and PK had expressed a wish to serve on a working party or sub-committee regarding this subject. MR agreed to make enquiries in respect of furthering this matter.
10. Quality Parish Status:
(a) To receive update from Clerk on QPS:
The Clerk said he would be meeting with the County Associations QPS Officer soon to further discuss the progress the PC are making.
(c) To consider Parish Plan:
The Clerk reported that there had been no response to the flyer inserted in the December newsletter regarding parishioners interested in forwarding this scheme. A representative from Norfolk RCC was willing to give a talk on the subject if required although a similar session, with a NNDC speaker, had got a negative response. It was agreed to invite a Norfolk RCC. rep. to the Annual Parish Meeting in the hope that this would generate some interest. The Chair again stated that business people in the parish needed to be involved and the Clerk agreed to obtain a list of all business rate payers in the area for future reference.
(d) Review/Revisit Code of Conduct:
The Code had been adopted by the parish council in July 2007 with members interests being reviewed in September 2007. Members were happy and understood the code and the Clerk would make a diary note to bring this to the PCs attention in 12 months time.
(e) No Cold Calling Zones – to receive update:
A letter from Trading Standards, Kings Lynn informed the PC that the launch of all three zones would take place on 22/1/08. The Chair hoped to persuade Church Close residents to create a zone and he thanked MR for all her work in this matter and DC/DT for assisting with Abbey Park.
(g) To consider site of new notice board:
The Clerk had arranged a site meeting, with NCC. Highways, for 15/1/08. The Chair, DC and DT would attend to decide on the final position in the Priory Close entrance area.
11. To receive Reports from District & County Councillors:
Apologies had been received from both councillors.
13. To receive Correspondence:
The Clerk drew members attention to the following :- NCC Gritting Map, Copy of letter to N.Lamb MP confirming B.Regis boundary changes, Letter from NNDC confirming Scout HQ as the new Polling Station, Letter re new Dog Control Orders from NNDC, and a copy of “Norfolk Link”. These would be circulated as usual.
14. Resolution re Public Participation:
This was agreed (Prop: BH, Sec: DT) – meeting adjourned – meeting re-opened.
15. To consider date of next meeting/future agenda items:
This was agreed for Wed. 13th February, 2008 (7pm)
Minutes of the meeting held on 12th December, 2007 at the Scout HQ.
Present: R.Beckley (Chair), M.Knowles, Mrs.M.Wright, D.Cox, M.Bliss, P.Kemp,
& the Clerk. Also present were B.Hannah (NCC), two PCSOs, and one
member of the public.
1. To receive and consider apologies:
Apologies were received and accepted from Mrs.M.Roffe, D.Thompson, B.Hill, M.Tacchi, and W.Daniels. Apologies were also received from Mrs.Sweeney (NNDC).
2. To approve the minutes of meeting held 14/11/07:
The following insertion was agreed – Item 1. Apologies – insert “DT was attending a meeting at NNDC re Gypsies and Travellers”. Subject to this insertion the minutes were accepted as a true record (Prop: MK, Sec: DC)
3. Resolution re Public Participation:
Prop: RB, Sec: MK – agreed – The meeting adjourned but there was no requests by the public to speak on specific items. The Chair re-opened the meeting.
It was agreed to take item 12 next in order that the PCSOs could resume their normal policing duties.
12. Section 17, Crime & Disorder Act (incl. Police Report):
PCSO Bernie Lee provided a written report for members on Reported Crime for the period 9/10/07 to 11/12/07. There was only 6 crimes three of which appeared to be the “same incident” having occurred in one area at the same time. Anti-social behaviour appears to have subsided and PCSO Bernie Lee again requested that members reported any information relating to this or any other criminal activity. The Chair thanked B.Lee and the PCSOs left the meeting.
4. Finance:
(a) To approve Invoices for payment (incl. Bank Balances):
The current bank balances were as follows :- A/C 10162132 £744, A/C 10162140 £4036 and A/C 60320986 £2517. Bearing in mind that the Budget was studied in detail at the November meeting the clerk informed members that he would be preparing budgetary control papers for January 08. The following payments were approved :- C.Allen £55.00, P.Bullimore £329.88, W.Runton Scouts £17.00 and T.T.Jones Electrical £93.67 (Prop: MK, Sec: MW). The bill for T.T.Jones Electrical related to attending faulty lights (additional maintenance).
(b) Annual Review of Clerks Contract:
The Chair informed members that he had reviewed the contract, as in previous years, and other than the matter of “storage of PC records” which was now in hand he had no further points to raise. Members, having previously been given a copy of the contract, were happy to approve it.
(c) To consider request for donation from Nth.Norfolk Gym:
A copy of the letter received had been sent to all members. The Chair expressed concerns that “donation monies” were running low and requests from organisations such as Age Concern were still to be received. He asked MB if the organisation charged for its services. MB said that he paid £2 per visit to the mobile gym and went on to explain how it was of great benefit to many people as it visited many parishes. MB said that it was relevant to Beeston Regis and hoped members would support this request because speaking from personal experience he thought it was very useful. Members spoke of other requests that might be forthcoming and agreed to review the situation in March 08 when other requests such as the Alzheimers Society would again be considered (Prop: PK, Sec: MK)
(d) To re-approve Audit Statement (Section 1) for year to 31/3/07:
Members had all received a copy of the Audit Commissions letter, a further copy of the return, and the Clerks notes/explanations. It was agreed to re-approve the amended return as per the Audit Commissions letter and the Chair and Clerk would re-sign. (Prop:DC, Sec: MW – agreed)
5. Planning:
(a) To note decisions received from NNDC since last meeting:
20071333 – Retention of Access Track at Fox Hill, Sheringwood. This had been referred to the Development Control Committee who had decided on a site meeting. The Chair had attended and stated that the PC did not agree with the suburbanisation of Sheringwood. The foundations at the access entrance were not suitable and the owner would have to negotiate with NNDC regarding a suitable gate. It was also agreed to replant the hedging.
(b) To consider planning applications received since agenda printed:
20071904 – Erection of Conserv, first floor extn, and resiting of garage at The White House, Church Close:
The Chair declared an interest and just spoke on the matter but did not vote. Members agreed “no objections” to this application (Prop: PK, Sec: DC)
(c) To consider CPRE lighting pollution motion re planning applications:
Copies of the letter received from the CPRE had been given to members who agreed not to pass a resolution that they had recommended. The Chair stated that the subject of lighting pollution would be considered when looking at all planning applications and each case would be considered on its merits.
(d) Sheringwood – to receive update re tree preservation:
MT had provided a report listing important trees following the Environment Groups visit to Sheringwood. Members were very appreciative of MTs and DTs work and agreed that the Clerk forwards this list to NNDC immediately (Prop: RB, Sec: MK)
(f) To consider access to beach (via steps adjacent to caravan park)
The Clerk reported on his conversation with the NCC Coastal Paths Officer and his subsequent e-mail which was read to members. The Chair had not been able to visit the caravan park but would try and get a meeting with them in the new year.
(h) LDF – Report and Update (incl. Gypsy Sites):
The Chair reported that planning applications would be submitted in respect of the temporary sites approved in Cromer and Fakenham. He also stated that the East of England Regional Assembly Planning Panel Meeting was considering a third option regarding permanent sites namely 10 pitches per district. This was as well as option 1 “based on need only” and option 2 “15 pitches per district”. He said that this PC had always responded to consultations and was concerned that Cromer Town Council was now objecting, at a very late stage, to the temporary site proposal adjacent to NNDC. This was in spite of a proper democratic process in which Cromer TC had taken part. He was very concerned at the lack of responses to the EERA consultations by parishes and worried regarding the District Councils quest to establish temporary sites now further “late” objections were being received. He informed members that the situation needed to be carefully monitored.
(i) To receive update on Affordable Housing:
There was nothing further to report – noted.
(j) Kingswood Centre – To receive update re Liaison Group:
The Clerk informed members that he had not received a reply to his second letter from NNDC regarding the liaison group. It was agreed to leave this matter until the next agenda.
6. To consider Highways & Footpath Matters:
Bank on northern end of Abbey Pk, adjacent to A149: the Chair reported that a meeting had taken place between himself, M.Knowles, B.Hannah (NCC), the Clerk and Karl Rands (Highways Engineer). After discussion Karl Rands had agreed to research the ownership of this small strip of land by using County Hall records. Members awaited further developments.
Regis Avenue pavements: following a report from a parishioner the Clerk had enquired re maintenance etc. He had been informed, by e-mail, that an inspector would give attention to the matter when next inspecting the area and that a refurbishment scheme was in the 2009/10 maintenance programme.
7. Meetings & Conferences (to receive reports and announcements):
N.Nfk Parish & Town Council conference run jointly by NCC and NNDC will be on 16/1/08 (7pm) at the Blakeney Hotel – 2 places to be booked (RB,MK).
SheringhamPlus LAP meeting on 30/1/08 at the Oddfellows Hall (MR, PK, DC)
MR had reported to the Clerk regarding the LAP meeting on 21/11/07. The main areas of discussion were policing & traffic problems, lighting, leisure facilities, trade waste recycling and parish plans. PK pointed out that there was money available to assist PCs with Parish Plans.
The Chair reported on his attendance at the NCAPTC Area Meeting at Edgefield. The main topic was planning and an information pack would be circulated to members.
MW reported on a charity meeting (Hooke & Unknown Donor) which she attended
8. PC Assets:
(a) Bus Shelter – to receive report re Youth Offending Team Work:
The last session would be in Jan.08 when again litter picking would be carried out. The Clerk said that members could be glad that the parish received recompense for the damage to the bus shelter in the form of “free labour”.
(b) Street Lighting – to receive update:
82C Abbey Park – new top section fitted as per quotation.
Light in Glass Shelter – to be considered in April 08 (clerk to liase with T.Jones)
Light on Hillside Rd – Letter sent to Residents Assoc – possibly “go green”
Report re NCC scheme to assist parish and town councils with maintenance etc – the Clerk made enquiries and found that a contribution of a one off payment was required at the rate of £3000 per street light – members would not consider this
(c) Bottle Bank (incl Waste & Recycling):to receive update
The Bottle Bank was still being monitored – noted by members