BEESTON REGIS PARISH COUNCIL

Minutes of the meeting held on 14th December, 2011 at the Scout HQ, B/Regis.

Present: R.Beckley (Chair), Mrs.M.Roffe, D.Thompson, G.Dyson, P.Kemp, Mrs.M.Wright, C.Goodwin, B.Hill, and the Clerk. Also present were three members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from M.Knowles, M.Church, and H.Roper. It was noted that HR, who was away at university, hoped to attend the January meeting. Apologies were also received from B.Hannah (NCC), Mrs.A.Sweeney (NNDC), and PCSO.G.Bridges.

1b. To receive Declarations of Interest on agenda items
MW declared a prejudicial interest in item 6.

2. To approve the minutes of meeting held 9/11/11 (enclosed)
These had been circulated and were accepted as a true record (Prop: GD, Sec: MW).

3 . Resolution re Public Participation (requests to speak on specific items)
A parishioner requested to speak at 5(b) concerning, and in support of, his own planning application (LA/11/1497)

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £70.00, (Bus shelter cleaning),P.Bullimore £238.60,(net salary),
HMRC £59.60 (tax on salary), W.Runton Scouts £25.00, (hire of hall),
P.Bullimore £40.28, (Admin exps), Morston PC £4.32, (Photocopying charges),
T.T.Jones Electrical Ltd £787.09, (Street light maintce), NNDC £110.13,
(uncontested election exps; May 2011).
The above payments, scheduled on the agenda, were approved (Prop: DT, Sec: MR)
The current bank balances were as follows :- A/C 10162132 £3737, and A/C 10162140 £8362. Noted by members.
(b)    To consider report & review Administration/Clerks expenses (enclosed)
A written report, prepared by the Clerk, had been circulated to members. The Chair summarised the situation again pointing out that administration expenses were understated and needed increasing as he had stated at the previous meeting during budget discussions. Following discussion it was agreed that (a) an allowance for phone and broadband be increased from £5 to £10 per month (b) the payment for the use of a room as an office at the Clerks home be increased from £22 to £27 per month and (c) the Clerk was to claim the nationally agreed mileage rate for his car (60p) when on PC business.(Prop: DT, Sec: BH). The old rates had been claimed by the Clerk for many years. The administration expenses, based on these new figures, would rise by approx.£180 - £200 per annum in 2012-13 and would increase the current years expenditure by £45. It was further agreed the Clerk maintains an expenses claimed book for members inspection.



5. Planning:
(a)    To note decisions/information received from NNDC since last meeting
Nothing received from NNDC.
(b)    To consider planning applications received since agenda printed
PF/11/1386 - Conversion of workshop to two holiday units at Foxhill, Sheringwood.
Members agreed no objections to this application (Prop: DT, Sec: MR)
PF/11/1397 - Erectn of side/rear extn + solar panels at the Scout HQ, Cromer Road.
Members agreed no objections to this application (Prop: DT, Sec: GD)
LA/11/1497 - Replacement of existing windows at Abbey Farmhouse, Cromer Road.
The Chair, with members permission, agreed to adjourn the meeting to allow the applicant to speak on his application. The meeting was re-opened and it was agreed that there was no objections to this application. (Prop: DT, Sec: MW).
(k)    To further consider Affordable Housing
There was nothing to report on this matter.
(l)    To consider PCs responsibilities re the AONB.
The site in Britons Lane was still being monitored by NNDC and NCC.

6. To consider Highways and Footpath Matters. (incl.Grit Bins) (enclosed)
The Clerk drew members attention to the following :-
Cookies Field: There was no further news regarding the entrance/exit situation.
Grit Bins: Members considered a further written request for another bin in Abbey Park. It was agreed to refer the parishioners letter to NCC Highways Department.
Signage cleaning: A letter from NCC Highways inviting parish and town councils to consider taking on road sign cleaning received a positive response from members and the Clerk was still waiting for further details.
Footpaths/Rights of Way: A letter had been received from NCC requesting assistance with maintenance etc. The Clerk was instructed to write stating that the PC was interested in a pilot project and would await further information.
Speeding in Britons Lane: CG, on behalf of the Hillside Road Residents Assoc., requested that the PC again considers the speeding problem on Britons Lane. It was agreed to write to Beeston Hall School expressing concerns regarding speeding vehicles which had been noted at the start of the school day. It was noted that this problem had existed for many years with the Police and Highways Department being involved on numerous occasions. The Clerk reminded members of old minutes recording problems associated with driving on Britons Lane over 50 years ago.
Highways Rangers: the weeds on the footpath adjacent to Cookies Field were cleared.
Declaring an interest again MW referred to the footpath FP6 which, when looking on the NCC Definitive Map, went across part of her land west of the house. For many years walkers had used an alternative path giving a more direct outlet to Britons Lane for what is known as Calveswell Lane.(FP6). MW had been contacted by NCC implying that the definitive path needed to be maintained across her land although she had informed them that it had not been used for decades. It was agreed that MW would keep the PC informed.
MR reported that the Give-Way sign at the bottom of Britons Lane/A149 on the eastern side of the junction was not lit at night. The Clerk would inform Highways.

7.    Meetings & Conferences (to receive reports and announcements)
The Clerk had no new announcements.
PK reported on what appeared to be a negative meeting between the Upcher Community Partnership and Sheringham Town Council.
GD reported that the Sheringham Preservation Society now had a more stable leadership with new people joining the organisation.

8. PC Assets:
(a)    Report re lighting by the Clerk
The Clerk reported that the contractors had been called to the following lights since the last meeting :- light nr 84, Abbey Park, light opposite 10, Britons Lane, and lights on the A149 near the western boundary of the parish. Noted by members.
(b)    To receive report regarding repair of seat around the Village Sign (DT)
DT hoped to carry out the work early in the new year.

9a. To consider Queens Jubilee Celebrations for June, 2012.
The Clerk had been informed that the Scout Group were planning to celebrate the Queens Jubilee and had asked if the PC would like to form a partnership for this purpose. Members agreed and asked the Clerk to liaise with the Scout Leader and report back at a future meeting..
RB spoke of his concerns re the Olympic Torch route and it was agreed to place this matter on the next agenda.

10. Quality Parish Status:
(a)    To receive update re Parish Council's Website (CG)
CG reported that he was making progress and was looking for new categories for the website.
(b)    To consider Quarterly Newsletter
In the absence of MK it was agreed that the next edition would have to be in the new year. MW asked that the new charges by AWA regarding cesspits be included
(c)    To note NALC's briefing re the Localism Bill (enclosed)
The information circulated by the Clerk to all members was noted.

11. To receive reports from District & County Councillors
In the absence of both councillors the Chair moved on.

12. Review of Sect.17, Crime & Disorder Act (incl.Police Report)
Apologies had been received from PCSO.Gill Bridges and the Clerk read the monthly crime report received recently via e-mail. Further e-mails had also been received regarding her work on the weights of vehicles and the speed of vehicles using Britons Lane.

13. To receive Correspondence (not included in agenda items above)
The Clerk drew members attention to the following :-
E-mail from N.Nfk Labour Party re NNDC parking fees, Letter re results of election for community reps on Norfolk Coast Partnership, NNDC Outlook magazine, Thank -you letter from RBL Poppy Appeal, NCC Gritting map and information, Playing Field Assoc.newsletter - All to be circulated.

14. Resolution re Public Participation (comments/other matters)
Radio Norfolk was suggested as a good tool for discussing Olympic Torch route.

15. To confirm date of next meeting - future agenda items
Confirmed for Wednesday, 11th January, 2012 - 7pm.

 

 

 

 

Minutes of the meeting held on 9th November, 2011 at the Scout HQ, B/Regis

Present: M.Knowles (Chair), R.Beckley, Mrs.M.Wright, C.Goodwin, B.Hill, M.Church, G.Dyson and the Clerk. Also present were B.Hannah (NCC), PCSO.G.Bridges, and three members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from P.Kemp, H.Roper, and Mrs.M.Roffe. Apologies were also received from Mrs.A.Sweeney (NNDC).

1b. To receive Declarations of Interest on agenda items
Nothing declared.

2. To approve the minutes of meeting held 12/10/11 (circulated)
These had been circulated and were accepted as a true record (Prop: GD, Sec: RB)

3 . Resolution re Public Participation (requests to speak on specific items)
No requests to speak on specific agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £70.00, (Bus shelter cleaning),P.Bullimore £238.60,(net salary),
HMRC £59.60 (tax on salary), W.Runton Scouts £25.00, (hire of hall),
P.Bullimore £37.29, (Admin exps), M.Roffe £9.99 (Bulbs for planting),
Secret Gardens £110.00, (Grass verge cutting), RBL Poppy Appeal £25.00
(Wreath), B.Hill £10.00 (Donation to Royal British Legion)
The above payments, scheduled on the agenda, were approved (Prop: MW, Sec: RB) The current bank balances were as follows :- A/C 10162132 £3576, and A/C 10162140 £8362. Noted by members.

At the suggestion of the Chair it was agreed to take items 11 and 12 next in order that the PCSO could resume her normal duties and BH could also leave the meeting early. See minutes further on.

(b)    To consider preparation of Budget & Precept 2012/13 (enclosed)
It was agreed that the Clerks working papers and draft budget be accepted as the basis for discussion (Prop: MK, Sec: GD). As stated in the Clerks general notes & comments members needed to discuss columns C and D of the main working paper (sheet 4) taking into account the current balances (sheet 2). During discussion RB suggested that Admin Expenses were understated and needed reviewing and it was agreed to place this matter on the next agenda. Again at RBs suggestion it was agreed that the Reserve figure of £800 (previously held for Election Exps and now forming part of the balances) be amended to Highways and Footpath Reserves because of the possible work the PC might take on from NCC Highways. The figure would be reduced to £600 and the balance (£200) could be reallocated to Admin Exps. Members were of the opinion that with a projected balance at 31/3/12 of approx £9k and with a draft budget showing expenditure demands of nearly £13k that a standstill precept was again possible. It was noted that parishioners had been asked to pay very little in the way of increases to the precept in recent years (the precept in 2008 was £12k). Following further discussion it was agreed to keep the precept at £13k (as the previous two years). Prop: RB, Sec: MW - agreed unanimously. The Form of Authority to NNDC was duly signed by the Chair, two members and the Clerk.

5. Planning:
(a) To note decisions/information received from NNDC since last meeting
PF/11/1187 - Conservatory at 13, Hillside Rd - permission given
PF/11/1070 - Dwelling adjacent to 4, Meadow Cotts - refused (RB gave a brief report on his attendance at the Development Control Committee when he represented the PC, and NNDC again refused an application to develop this site)
(b)    To consider planning applications received since agenda printed
None received.
(k)    To further consider Affordable Housing
There was nothing further to report on this matter.
(l)    To consider PCs responsibilities re the AONB.
The site in Britons Lane was still being monitored by NNDC and Norfolk County Council Planning Enforcement. They will be keeping the PC informed.

6. To consider Highways and Footpath Matters. (incl.Grit Bins) (enclosed)
The Clerk drew members attention to the following :-
Cookies Field; a meeting had been arranged by B.Hannah (NCC) for 11/11/11 to which the Chair had been invited.
Grit Bins; the Clerk had been informed by NCC that they would be installed in the next couple of weeks.
A further enquiry regarding a grit bin near 32, Abbey Park had been received by the Clerk who had requested the parishioner writes to the PC with her proposal.
Other matters :-
RB requested that a replacement number sign (7 - 19) be installed in Priory Close. NNDC had recommended that the PC proceeds with this and RB agreed to purchase the appropriate materials and make up a sign.
It was agreed to reply in a positive manner to the letter received from NCC Highways (14/10/11) asking if PCs were interested in taking over the cleaning of road signs. The Clerk would obtain further details and report back to members.
It was noted that the Highways Rangers would be in the parish week comm. 5/12/11 and the Clerk was asked to request that they clear the weeds on the footpath on the northern side of the A149 adjacent to Cookies Field.
The Clerk had received further reports from parishioners regarding dog fouling on Britons Lane footpaths near the Priory Close junction. This had been referred to the NNDC Dog Warden who would be monitoring the situation and erecting a new sign in that area. Noted by members.

7. Meetings & Conferences (to receive reports and announcements)
The Clerk drew members attention to the following :_
Norfolk RCC meeting re Saving Fuel Costs in Rural Norfolk; Swaffham on 23/11/11.
GD reported on his attendance at a recent SNAP meeting (the subject matters had already been covered by the PCSO in her report)
RB and MW spoke briefly on a recent Charity meeting when financial assistance had been agreed regarding a parishioners funeral costs.

8. PC Assets:
(a)    Report re lighting by the Clerk
The Clerk informed members that the lighting contractors had been called to the light adjacent to 13, Regis Avenue and the lights near Sheringham View on the A149 approaching the Sheringham boundary. The light opposite 8 & 10 Britons Lane was still causing problems and it was agreed to call the contractors out again to this light.
(b)    To receive report regarding repair of seat around the Village Sign (DT)
With DT being absent it was agreed to move on.

9a. To consider nominating a member to serve on NALC's Exec.Committee (encl)
No member wished to be nominated.

10. Quality Parish Status:
(a)    To review & consider Parish Council's Website (CG/MK)
MK and CG had attended the Wordpress Parish Website tutorial on 1/11/11. CG was now working on the new PC website and described it as a work in progress. He informed members of the different sections that he was proposing for the new site and was pleased to say that this was a free site under the umbrella of NALC. CG hoped to introduce more photographs to the new site which he hoped would eventually take over from the existing site (beestonregis.org). Members agreed that CG proceeds along these lines.
(b)    To consider training for members
The Clerk reminded members that part of the BRPC. Training Policy stated that all new members will receive adequate training and brought to their attention the latest dates for training sessions received recently from NALC. It was agreed the Clerk, in an effort to reduce costs and travelling distances, tries to arrange a local/joint training session involving nearby local parish councils.

11. To receive reports from District & County Councillors
B.Hannah reported on the new arrangements regarding the council appointed traffic wardens when he hoped that many of the parking problems in the area would be solved. He confirmed the meeting arranged, which included the Chair, regarding Cookies Field and was pleased to note that the PC had written a letter of support in respect of the Upcher Community Partnership.

12. Review of Sect.17, Crime & Disorder Act (incl.Police Report)
PCSO Gill Bridges reported on the following :-
(i)    There had been no crimes recorded since 12/10/11
(ii)    Calls to the police had been domestic/low level
(iii)    Reminded members re the new non-emergency number (101)
(iv)    There was to be a further reorganisation of staffing from 9/1/12
(v)    Reminder of new traffic wardens w.e.f. 7/11/11
(vi)    Reported on priorities coming out of the recent SNAP meeting (shoplifting awareness, extra drink/driving work, recruiting for Homewatch which was still under review)
The Chair thanked Gill for the thorough report.



13. To receive Correspondence (not included in agenda items above)
The Clerk drew members attention to the following :-
Letter of acknowledgement from the leader of NNDC (re Upcher C/P)
NCCs Your Norfolk Magazine.
Brochure re Queens Jubilee Celebrations - June 2012.
CPRE - Booklet re Responding to Planning Applications.
Norfolk RCCs Signpost magazine.
Thank you letter from local residents re planning application (PF/11/ 1070).
Information re Norfolks Olympic Campaign, 2012.
NALC - various information.
The above to be circulated.

14. Resolution re Public Participation (comments/other matters)
Prop: BH, Sec: MC - agreed - A parishioner stated that it was a good idea to celebrate the Queens Jubilee and hoped the PC would consider this further.

15. To confirm date of next meeting; future agenda items
Confirmed for Wednesday 14th December, 2011. - 7pm.

 

Minutes of the meeting held on 12th October, 2011 at the Scout HQ, B/Regis.


Present: R.Beckley (Chair), Mrs.M.Roffe, B.Hill, Mrs.M.Wright, C.Goodwin, G.Dyson, D.Thompson, P.Kemp and the Clerk. Also present were Mrs.A.Sweeney (NNDC), and three members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from M.Knowles, H.Roper, and M.Church. It was noted and agreed that H.Roper had offered his apologies until the new year as he would be attending university. Apologies were also received from B.Hannah (NCC), and PCSO.G.Bridges.

1b. To receive Declarations of Interest on agenda items
CG declared an interest in item 5c.

2. To approve the minutes of meeting held 14/9/11 (circulated)
These had been circulated and were accepted as a true record (Prop: DT, Sec: MW)

3 . Resolution re Public Participation (requests to speak on specific items)
No requests to speak on specific agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £70.00, (Bus shelter cleaning),P.Bullimore £238.60,(net salary),
HMRC £59.60 (tax on salary), W.Runton Scouts £25.00, (hire of hall),
P.Bullimore £34.50, (Admin exps), Mazars £162.00, (External audit fee)
Secret Gardens £110.00, (Grass verge cutting)
The above payments, scheduled on the agenda, were approved (Prop: MR, Sec: DT)
The current bank balances were as follows :- A/C 10162132 £4,450 and A/C 10162140 £8,362. Since the meeting it has come to the Clerks attention that a transfer of £6000 between the two accounts, requested by the Clerk, has not been processed by Barclays Bank. Whilst the overall total of the two accounts is correct (£12812), one figure was overstated and the other understated when the Clerk gave his verbal report. The Clerk asked members to note receipt of the External Auditors Certificate for the Accounts to 31/3/11. The second half-years precept money (£6500) had been received from NNDC.
(b)    To consider the purchase of further flower bulbs (MR)
It was agreed that Mrs.Roffe could spend up to £10 on further bulbs for planting (Prop: MR, Sec: DT).
(c)    To consider preparation of Budget & Precept 2012/13
The Clerk reminded members that the precept would have to be agreed at next months meeting. He would prepare the usual working papers giving projections for the revenue expenditure for 2012-13. Members needed to consider budgeting for one-off projects such as further replacement street lights. RB reminded members of the possibility of taking on extra NCC Highways work such as footpath maintenance and cleaning of signage. MR pointed out that the electricity contract would be running out in June 2012 and the possibility of a further price increase was likely. The Clerk said that the planned capping procedure for town and parish councils had not materialised although the Government was still applying constraints on District and County Councils.

5. Planning:
(a)    To note decisions/information received from NNDC since last meeting
It was noted that the NCC Minerals and Waste LDF Policy document 2010-2026 had been adopted on 26/9/11. Nothing received from NNDC.
(b)    To consider planning applications received since agenda printed
None received.
(c)    PF/11/1187: To consider erectn of Conservatory at 13, Hillside Rd (circ)
It was agreed no objections to this application (Prop: BH, Sec: MR).
(d)    To note application re certificated caravan site (Foxhill, Sheringwood) (encl)
Members had received a copy of a letter from Darren Mortimer (NCC Highways) to Kate Steventon (NNDC Planning) expressing his views regarding this application. The Chair pointed out that the PC was not a consultee, and following a parishioners concerns, had referred the matter to the District Council.
(k)    To further consider Affordable Housing
The Clerk read an e-mail from the architects stating that the Hastoe Housing Association were interested in taking this project forward and they would be approaching the landowner.
(l)    To consider PCs responsibilities re the AONB.
The Clerk reported that NCC Planning Enforcement were monitoring the site in Britons Lane and would report back to the PC if necessary.
(m)    PF/11/1070: To note situation re dwelling; land adj. to 4, Meadow Cotts
It was noted that this application was being referred to the Development Control Committee (13/10/11) and it was agreed that RB represents the PC and puts forward the reasons for the PC's objections (Prop: DT, Sec: PK).

6. To consider Highways and Footpath Matters. (incl.Grit Bins) (encl)
The Clerk drew members attention to the following :-
(i)    Cookies Field: It was fairly obvious after making further investigations that the Cooks had not been informed that the County Council Highways had completed the work on the new entrance and would not be upgrading the old entrance. It was also clear that they had not received a refund in respect of the old entrance work which they had already paid for. The Clerk read an e-mail sent by B.Hannah (NCC) to the Area Highways Manager expressing concerns regarding the situation. The reply from NCC Highways offering their apologies was also noted. B.Hannah suggested a further meeting with the Cooks regarding this matter and it was agreed the Chair attends and represents the PC.
(ii)    A letter from NCC Highways requesting suggestions from the parish regarding joint projects was noted. These would be funded up to 50% by NCC. It was agreed not to respond.
(iii)    Japanese knotweed had been spotted growing near the stone pit entrance and NCC Highways had agreed to treat it. Noted.
(iv)    The Clerk had sent a further e-mail reminding NCC Highways to install the new grit bins. Noted.

7. Meetings & Conferences (to receive reports and announcements) (encl)
The Clerk drew members attention to the following :-
Norfolk CC meetings regarding the future role of small schools in Norfolk.
Police SNAP meeting on 13/10/11 (7pm) at the Oddfellows Hall - GD to attend.
Meeting re Community Justice Panels, 7/11/11 at Broadland District Council.
Wordpress Parish Websites; Tuition - Cromer 1/11/11 - it was agreed to book two places with NALC at a cost of £50 (Prop: DT, Sec: GD) - Reps to be agreed.
NALC/SLCC Seminar at Sandringham (17/11/11) - it was agreed that MK represents the PC (cost = £35) (Prop: RB, Sec: DT)

8. PC Assets:
(a)    Report re lighting by the Clerk
The Clerk reported that the contractor recommended a complete new top for the light near 36, Abbey Park following the gale damage. The Chair had instructed the Clerk to proceed to avoid long delays and the work had been carried out on 6/10/11 at a cost of £405. A further light near the shop had just been reported as faulty (day burner). DT thought that there was further problems with the light opposite 10, Britons Lane and he would report to the Clerk a.s.a.p.
(b)    To receive report regarding repair of seat around the Village Sign (DT)
DT said that he would start the work as soon as possible.

9a. To consider proposals for the new Parliamentary Constituency Boundaries (encl)
Members had all received copies of the NNDC letter dated 19/9/11 and agreed not to respond as Beeston Regis was not involved.
9b. To consider letter of support for the Upcher Community Partnership (encl)
Following the current review of area partnerships by NNDC the Clerk was instructed to write a letter of support for the Upcher C/P to Helen Eales (NNDC Leader) - Prop: DT, Sec: RB.

10. Quality Parish Status:
(a)    To consider Qtly. Newsletter
A copy of the draft newsletter prepared by MK was shown to members and the Clerk said that they would be available for distribution in a few days time.

11. To receive reports from District & County Councillors
This item was taken after item 3 in order that Mrs Sweeney could leave early.
Mrs.Sweeney (NNDC) reported that she would be attending the Planning Development Control Committee in the morning - she was unable to express an opinion re the application PF/11/1070 until she had heard all the facts but had taken the PC's views on board. She also spoke of the caravan site application at Foxhill (5d) and the Bodham Wind Turbine application. The Chair thanked Mrs.Sweeney. Apologies had been received from County Councillor B.Hannah.

12. Review of Sect.17, Crime & Disorder Act (incl.Police Report)
Apologies had been received from the police and the Clerk read an e-mail containing the crime report for the last month (recorded crime, nil - calls to police control, 7). The new Police non-emergency number was noted (101)


13. To receive Correspondence (not included in agenda items above)
The Clerk drew members attention to the following :-
Letter from N.Lamb MP re the new Coastal Communities Fund
E-mail via NALC from Nfk Trading Standards re Consumer Champions
Newsletter from E.Nfk Tourism Marketing Programme
E-mail from parishioner thanking the PC for the work in the bus shelter (grafitti)
NNDC agenda and minutes
The above to be circulated

14. Resolution re Public Participation (comments/other matters)
Prop: BH, Sec: DT, agreed - an enquiry re a possible party being held very late at night two or three weeks ago was made by a parishioner. Members were not aware of any organised event

15. To confirm date of next meeting - future agenda items
Confirmed for Wed.9th November, 2011. - 7pm.

 

 

 

 

 

Minutes of the meeting held on 14th September, 2011 at the Scout HQ, B/Regis

Present: M.Knowles (Chair), R.Beckley, M.Church, Mrs.M.Wright, D.Thompson, H.Roper, Mrs.M.Roffe and the Clerk. Also present were two members of the public.


1a. To receive and consider apologies
Apologies were received and accepted from C.Goodwin, B.Hill, and G.Dyson. Apologies were also received from B.Hannah (NCC), A.Sweeney (NNDC) and PCSO.G.Bridges.

1b. To receive Declarations of Interest on agenda items
None received

2. To approve the minutes of meeting held 10/8/11 (circulated)
These had been circulated and were accepted as a true record (Prop: DT, Sec: RB)

3 . Resolution re Public Participation (requests to speak on specific items)
No requests to speak on agenda items.

4. Finance (a) To approve invoices for payment and note bank balances:
C.Allen £70.00, Bus shelter cleaning, P.Bullimore £238.40, Clerks net salary,
HMRC £59.80 Tax on Clerks Salary, W.Runton Scouts £25.00 Hire of Hall
P.Bullimore £35.76, Clerks Exps., Glasdon Manufacturing £164.32, Grit Bin
Secret Gardens £110.00 Grass Verge cutting
Morston PC £5.97, Photocopying, SLCC £82.00 Annual Subscription.
The above payments, scheduled on the agenda, were approved (Prop: DT, Sec: MR)
At the suggestion of RB it was agreed to give details of irregular payments on the agenda. The current bank balances were as follows :- A/C 10162132 £401 and A/C 10162140 £7860 - noted by members - the Chair agreed these balances to bank statements.
(b)    To consider contribution to PCC re upkeep of graveyard
After discussion it was agreed to contribute £450 as last year (Prop: RB, Sec: DT)

5. Planning:
(a) To note decisions/information received from NNDC since last meeting
Nothing received
(b)    To consider planning applications received since agenda printed
None received.
(c)    PF/11/0983: To consider erection of wind turbine at Pond Fm, Bodham
The Clerk reminded members that the PC had not been officially consulted by NNDC.
The Chair asked members whether the PC, as a corporate body, should respond to this planning application. RB pointed out that parishes further away from the site than Beeston Regis had been consulted. RB thought that the PC should look at the broader view and referred to a previous application for four turbines at this location which was turned down and upheld on appeal. The Planning Inspectors views still applied today and RB thought that the damage to the landscape outweighed the benefits from a low out-put turbine that was proposed. The Chair referred to a well attended public meeting at Bodham and again asked for a proposition regarding whether the PC should respond. It was proposed by RB and seconded by MW that the PC should make a response but this proposal on being put to the vote was lost.
(k)    To further consider Affordable Housing
There was no further news from the architects - noted.
(l)    To consider PCs responsibilities re the AONB.
The Clerk was still waiting for news from the NNDC Planning Enforcement Officer regarding the site in Britons Lane and it was suggested he obtains details direct from the County Council Enforcement Department.
(m)    PF/11/1070: To consider erectn of dwelling; land adj. to 4, Meadow Cott
The Clerk reminded members that an application had been received and refused for this site at the end of 2010 (see PC minutes October, 2010 and NNDC Development Control Committee decision in December, 2010). RB reminded members that the access to the site was a restricted by-way as he had previously informed the Planning Officer. It was agreed to object for the same reasons as quoted in the Dev.Control Committee minutes of Dec.2010 (Prop: RB Sec: DT).

6. To consider Highways and Footpath Matters. (incl.Grit Bins)
The Clerk drew members attention to the following :-
Cookies Field: A letter from the owners refuting that the work had been completed by NCC Highways Dept. was noted by members who instructed the Clerk to write to the Highways Department enquiring of the true situation. Members expressed concern regarding the apparent misinformation supplied to the Clerk verbally by the County Council. There was further concern expressed in respect of the length of time this whole matter had taken. The Clerk was instructed to write to Mr & Mrs Cook expressing the PC's gratitude in respect of this project.
Grit Bins: Both bins had been delivered and were awaiting installation by NCC
Overhanging shrubs in Regis Ave: had now been cut back.
Priory Maze footpath: hedge now cut back and footpath clear.
Overhanging tree in Britons Lane: owner had dealt with this.
It was noted that a Permit to Work had been sent to Secret Gardens in respect of grass verge cutting and the Norfolk CC subsidy contract had been signed and returned.

7. Meetings & Conferences (to receive reports and announcements)
The Clerk drew members attention to the following :-
Dereham, Watton & Holt CAB's AGM - 14/9/11
Community Smallholding Project, Challenge Days on 23rd & 24th September.
NALC - Coffee & Chat event - Burnham Deepdale - 11/10/11
NALC - event re Quality Status - 12/10/11 - Barnham Broom
NALC - AGM - 1/10/11 - East Tuddenham Village Hall (9.30 - 1pm)
MW reported that there was a Hooke Charity meeting on 23/9/11 when a parishioners request for financial assistance was being discussed.

8. PC Assets:
(a)    Report re lighting by the Clerk
The Clerk reported that the light adjacent to 36, Abbey Park had been damaged in the recent strong winds. This had been reported to the lighting contractor.
(b)    To receive report regarding repair of seat around the Village Sign (DT)
DT reported that he would be starting the work a.s.a.p.

It was noted that the graffiti in the bus shelter had been removed as far as was possible. Members thanked MC for the work carried out.

9a. Revisit & Review "Register of Interests"
Members agreed to consider whether there had been any changes to their declarations following the May, 2011 elections when the forms were last completed.

10. Quality Parish Status:
(a)    To consider Qtly. Newsletter (Sept. issue)
MK hoped to produce this edition at the end of the month. Items for this edition included Age Concern services, update on grit bins, overhanging shrubs on footpaths, and a reminder re faulty street lights (contact the Clerk and not NCC or NNDC).

11. To receive reports from District & County Councillors
BH and AS had offered their apologies

12. Review of Sect.17, Crime & Disorder Act (incl.Police Report)
PCSO.Bridges had offered her apologies and the Clerk read an e-mail from her regarding the latest crime statistics.

13. To receive Correspondence (not included in agenda items above)
The Clerk drew members attention to the following :-
NNDC letter re changes to waste services, NALC's Annual Report, Upcher Community Partnership managers report, Request for donation from Norfolk Accident Rescue, Letter re Community Gym, NNDC agenda/minutes, e-mail from parishioner re complaint made to Sheringham Carnival Committee regarding noise (noted by members; no action) - to be circulated

14. Resolution re Public Participation (comments/other matters)
Prop: DT, Sec: MR - agreed - no comments or other matters from the public.

15. To confirm date of next meeting - future agenda items
Confirmed for Wed.12th October, 2011.
MR requested that she wished the PC to consider purchasing more flower bulbs and asked for this to be placed on the next agenda.

 

 

 

 

 

 

 

Minutes of the meeting held on 10th August, 2011 at the Scout HQ., Beeston Regis

Present: M.Knowles (Chair), R.Beckley, Mrs.M.Roffe, D.Thompson, G.Dyson, P.Kemp, Mrs.M.Wright, H.Roper, C.Goodwin, and the Clerk. Also present were Mrs.A.Sweeney (NNDC) and three members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from B.Hill and M.Church. Apologies were also received from B.Hannah (NCC) and PCSO.G.Bridges.

1b. To receive Declarations of Interest on agenda items
None received.

.2. To approve the minutes of meeting held 13/7/11 (circulated)
These had been circulated and were accepted as a true record (Prop: DT, Sec: GD)
3 . Resolution re Public Participation (requests to speak on specific items)
A parishioner requested to speak on PC assets (item 8)

Item 11 was taken next - see later in minutes

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £70.00, Bus Shelter cleaning, P.Bullimore £238.60, Clerks net salary, W.Runton Scouts £25.00, Hire of Hall, HMRC £59.60, Tax on Clerks Salary,
P.Bullimore £36.68, Clerks Exps, Glasdon Manufacturing £164.32, Grit Bin G Sign Ltd £45.60, Sign for Bus Shelter, T.T.Jones Electrical Ltd £99.00, Light Mtce.
The above payments, scheduled on the agenda, were approved (Prop: MR, Sec: MW).
The current bank payments were as follows :- A/C 10162132 £1280, and A/C 10162140 £7860 - noted by members - the Chair agreed balances to bank statements.
(b)    To consider contract from Norfolk CC re grass verge cutting
It was agreed that RB, MR and the Clerk consider the details in the contract and arrange for signature. It was noted that the work specification went into much detail and the contract was worth £900.42 for the year to 31/3/12.
(c)    To review Financial Regulations (circulated)
The wording regarding the Audit Commision needed to be deleted as the organisation had been abolished (4:3) but subject to this amendment the Financial Regulations were approved for a further year.

5. Planning:
(a) To note decisions/information received from NNDC since last meeting
Nothing received.
(b)    To consider planning applications received since agenda printed
None received
(c)    To consider Nfk Mins/Waste LDF: Site Specific document (circulated)
Members had seen copies of the information received from Norfolk County Council and after discussion it was agreed that the Clerk, liaising with RB, sends the following response :- Highways, p.189: The Parish Council disagrees with the proposal to use the existing access to/from Britons Lane and the subsequent upgrading of the junction of Britons Lane with the A148. The proposed improvements to this junction will encourage more vehicles into Britons Lane which is already completely inadequate for modern day traffic particularly north of the entrance to the extraction site where it narrows to a single lane. Restoration Plan, p.190/191: BRPC wish to ensure that the restoration plan and re-instatement programme is adhered to, and wish to see Carter Concrete's response to this consultation and have the opportunity of commenting thereon. The enlarged site is within the AONB and every effort should be made to retain a section of the Cromer Ridge.
(k)    To further consider Affordable Housing
The Clerk reported that progress was slow although the architects kept in touch and had stated that a Housing Association was being sought to progress the purchase of land.
(m) To consider PCs responsibilities re the AONB.
The Clerk still awaited news from the NNDC Planning Enforcement Officer regarding the site in Britons Lane. This was noted.
(n) To consider licences issued by NNDC/NCC in the parish. (circulated)
The list, compiled by RB, was now circulating to members and it was agreed to remove this item from the agenda.

6. To consider Highways and Footpath Matters. (incl.Grit Bins)
The Clerk drew members attention to the following :-
The work on the exit to Cookies Field had been completed by Norfolk CC - members instructed the Clerk to write enquiring of the owners as to why it was not being used.
Grit Bins: A bin had been delivered to 37, Regis Avenue. Written permission had been obtained from the owners of 57, Abbey Park to site a bin in their front garden and the Clerk had placed an order with Glasdons. A request from a parishioner to have a bin in Sheringwood was considered but members instructed the Clerk to send a negative response as this was a private road as was Hillside which had already been turned down.
The Clerk informed members that the Highways Rangers were in the village on 5/9.
A thank-you letter had been received from Hilltop regarding slow signs nr their gates.
New matters :- The Clerk was instructed to (1) write asking the owners of bungalows in Regis Avenue to cut back their hedges, (2) contact Norfolk CC regarding the overgrown public footpath adjacent to the Maze and Priory and (3) contact the owner of a property in Britons Lane which had a tree overhanging the footpath.

7. Meetings & Conferences (to receive reports and announcements)
The Clerk drew members attention to the following :-
N.Lamb MP, village tour date - Wednesday 31/8/11 at 9.15am (Britons Lane car pk)
MR gave a report on her attendance at the NNDC's Health and Opportunities Forum which included talks regarding (1) the Aldborough Village Care Scheme run by the Church, Parish Council and the Doctors and (2) the Potter Heigham Good Neighbour Scheme. Both were village hall based. The Chair thanked MR for her report.

8. PC Assets:
(a)    Report re lighting by the Clerk
The Clerk reported that the electricity charges agreed at the last meeting had been confirmed by E-on (see July meeting for details). There had been no lighting problems reported since the last meeting. Noted.
(c) To receive report regarding repair of seat around the Village Sign (DT)
DT reported that he would be starting the work as soon as possible.

A parishioner, who had requested to speak on PC Assets, asked if the graffiti in the bus shelter could be attended to as requested. The Chair said he would deal with this.

9a. To consider N. Norfolk Community Heroes Award Scheme
Members had no nominations for this award. The Clerk would circulate the details.

9b. To consider voting for Community Reps for the Nfk Coast Partnership
Members agreed to vote for the 5 most local candidates and the Clerk was instructed to return the voting paper accordingly.

10. Quality Parish Status:
(a)    To review Standing Orders (circulated)
Apart from the minor spelling mistakes members approved the Standing Orders for a further year.
(b)    To consider Qtly. Newsletter (Sept. issue)
It was hoped to include information from Age Concern regarding the various services that they provide as it had not been possible to set up a Good Neighbour Scheme in the parish. A small article to try and encourage more parishioners to attend parish council meetings would also be included.

11. To receive reports from District & County Councillors
A.Sweeney (NNDC) informed members that she had been appointed to the District Council's Planning and Licencing committees. The contract change-over to KIER for cleaning and waste had gone fairly well. Mrs Sweeney had also attended the Health Opportunities Forum as spoken about by MR. RB asked about the situation with the Planning LDF following recent Government announcements and AS said she would make enquiries at NNDC. Finally she referred to the recent petition regarding the dangerous junction on the A148 at Upper Sheringham. The Chair thanked her for the report.
The county councillor and police had offered their apologies.

12. Review of Sect.17, Crime & Disorder Act (incl.Police Report)
The Clerk asked members to note that the new PCSO. was Gill Bridges. She was aware of the work being undertaken for BRPC in respect of Britons Lane. ( speed and weight checks)

13. To receive Correspondence (not included in agenda items above)
The Clerk drew members attention to the following :-
NNDC Polling District/Station review, NNDC Pathfinder newsletter, Norfolk RCC Signpost magazine, Playing Field Association newsletter - to be circulated

14. Resolution re Public Participation (comments/other matters)
There was concern re parking on the Carnival Fun Day.

15. To confirm date of next meeting - future agenda items
Confirmed for Wed. 14th September, 2011 - Apologies received from CG

 

 

 

Minutes of the meeting held on 13th July, 2011 at the Scout HQ., Beeston Regis

Present: M.Knowles (Chair), R.Beckley, Mrs.M.Roffe, Mrs.M.Wright, D.Thompson, M.Church, G.Dyson, B.Hill, C.Goodwin, H.Roper and the Clerk. Also present were PCSO. G.Baxter and two members of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from P.Kemp. Apologies were also received from A.Sweeney (NNDC) and B.Hannah (NCC)

1b. To receive Declarations of Interest on agenda items:
None received.

2. To approve the minutes of meeting held 8/6/11 (circulated) :
These had been circulated and were accepted as a true record (Prop: DT, Sec: RB)

3 . Resolution re Public Participation (requests to speak on specific items)
No requests to speak on specific items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £70.00, Bus Shelter cleaning, P.Bullimore £238.60, Clerks net salary, HMRC £59.60, Tax on clerks salary, W.Runton Scouts £25.00, Hire of Hall,
Secret Gardens £110.00, Grass verge cutting, P.Bullimore £42.73, Clerks Exps, S.Meakin £65.00, Internal Audit fee, Weybourne Parish Council £66.50, Repaymt of capital cost of copier (BRPC now own 50% of machine).
The above payments, scheduled on the agenda, were approved for payment (Prop: MR, Sec: GD, agreed). The current bank balances were as follows :- A/C 10162132 £1771, and A/C 10162140 £7860 - noted by members.
(b)    To consider tenders for unmetered electricity supply
It was agreed to accept the only tender, after five quotations were invited, from E-on for a twelve month period at a price of 11.093p per kwh. This was a price increase of approx. 13% and would bring the annual cost to £2,315. (Prop: DT, Sec: MR). A two year contract would increase costs by 33% reflecting the volatile electricity market and members instructed the Clerk to agree the contract for 12 months the following morning.
(c)    To note subsidy from Norfolk CC re grass verge cutting
Members noted the subsidy from Norfolk CC regarding the grass verge cutting which reflected the County Council's share of cutting for road safety purposes. (4,839 sq.m at 3.7p per sq.m x 5 cuts). This was approx. £900 pa. and the Clerk would present the contract to members at the next meeting for consideration and signature.
(d)    To consider review of Financial Regulations
It was agreed to circulate a copy of the Financial Regulations and consider the matter at the next meeting.




5. Planning:
(a)    To note decisions/information received from NNDC since last meeting
Nothing received.
(b)    To consider planning applications received since agenda printed
None received.
(c)    To consider Nfk Minerals/Waste LDF: Site Specific Allocations:
RB reported to members that a new allocation site for mineral extraction in the report was for a site in Aylmerton and immediately adjacent to the current Britons Lane pits. A new planning agreement was required although the current access on Britons Lane would serve both sites with improvements being made at the A148 junction. The new site, south-west of the existing site, would only be granted permission if improvements were made regarding the restoration of the existing site to its natural state. These conditions to be continued with the new site. It was agreed to circulate the relevant papers and place the matter on the next agenda.
(d)    To consider proposed Power & Recycling Centre, Saddlebow, K/Lynn
It was agreed not to comment on this matter.
(k)    To further consider Affordable Housing
There was no further news from Parsons & Whittley or NNDC.
(l)    To consider PCs responsibilities re the AONB.
The Clerk reported on news received from the District Council Planning Enforcement Officer regarding a sign on the A148 and a site in Britons Lane but it was agreed not to take any further action on these matters at the moment.
(n) To consider licences issued by NNDC/NCC in the parish. (RB)
List from RB to be circulated.; carry forward to next agenda.

6. To consider Highways and Footpath Matters. (incl.Grit Bins)
The Clerk drew members attention to the following :-
Cookies Field entrance/exit - it was noted that the new ent/exit was not being used.
Reflector posts on A148/Britons Lane - posts now erected by NCC Highways
Grit Bins :- The new bin had been received and was being stored at 37, Regis Avenue. NCC Highways would be installing this outside 37, Regis Ave as soon as possible.
A parishioner had agreed to a bin being installed on their property adjacent to the hill in Priory Close as you approach Abbey Park. It was agreed to purchase a bin (green/160 litre) after the Clerk had obtained written agreement from the property owner (Prop: MR, Sec: MW - agreed).
P.Kemp had asked members to consider the state of the chain link fence in Britons Lane north of Heathside. NCC was not concerned with any safety factor and therefore responsibility rested with the landowner. This had been discussed many times and it was agreed to leave this matter until the autumn when the PC would consider the matter again.

7. Meetings & Conferences (to receive reports and announcements)
The Clerk drew members attention to the following :-
Health Opportunities - NNDC, Cromer - 20/7/11
Green Community Challenge - UEA, Norwich - 16/7/11
Nfk Coast Partnership Forum - Overstrand - 14/7/11
Green Build Event - Felbrigg Hall - 10 & 11/9/11
NALC's AGM - E.Tuddenham - 1/10/11
MK and the Clerk gave a brief report on the well organised NALC/SLCC Summer Conference held on 28/6/11 - Papers to be circulated to members.
8. PC Assets:
(a)    Report re lighting by the Clerk
The Clerk reported on just one faulty light since the last meeting :- o/s 27, Abbey Pk
(b)    Dog bins: To consider parishioners request for further dog bin
An e-mail from NNDC referred to a parishioners request for a further dog bin in Sheringwood. After consideration it was agreed that the cost could not be justified and the Clerk was instructed to write a negative response to the parishioner.
(c)    To consider repair of seat around the Village Sign (DT)
DT provided written estimates for the cost of materials. These were approved by members and DT was asked to proceed with the work (Prop: RB, Sec: MK).

9a. To consider New Mapping Agreement with Ordnance Survey/NNDC.
It was agreed not to sign up for the new OS Mapping Agreement; the Clerk had adequate maps and NNDC can always provide extras if required.

10. Quality Parish Status:
(a)    To consider review of Standing Orders
It was agreed to circulate a copy of the SO's and place this matter on the next agenda.
(b)    To further consider the Good Neighbour Project (MR)
MR reported on her meeting with the Norfolk RCC representative (Alison Ball). It was agreed, through lack of volunteers and the existence of similar schemes, that this matter would have to be dropped. It was agreed, with Age UK's permission, to publish details of their schemes in the next newsletter.
(c)    To consider copying/back-up of PC records
Although the Clerk had adequate copies of agendas, minutes etc. via other members computers it was agreed, following RB's suggestion, that the Clerk purchases an external hard-drive to provide cover for loss of records/information if he experienced complete IT failure (Prop: DT, Sec; GD) - approx cost up to £75.

11. To receive reports from District & County Councillors
Both councillors had offered their apologies.

12. Review of Sect.17, Crime & Disorder Act (incl.Police Report)
(This item was taken after item 3)
PCSO.Gary Baxter reported that there had only been one crime in the parish in the last six weeks (criminal damage). He hoped that speed checks carried out by SAM (speed awareness message) could be organised for the Britons Lane area and would try and persuade Customs & Excise to carry out weight checks in the same area. RB asked that the former could be undertaken during school term times. It was reported that Sgt.A.Smith was happy with the Sheringham Carnival arrangements todate. The Chair thanked PCSO.Baxter for his report. The PCSO left the meeting at this point.

13. To receive Correspondence (not included in agenda items above)
The Clerk drew members attention to the following :-
NNDC Outlook magazine and NCC Your Norfolk magazine - to be circulated.

14. Resolution re Public Participation (comments/other matters)
This was proposed by BH and seconded by DT - there was no public comment.


15. To confirm date of next meeting - future agenda items
The next meeting was confirmed for Wed.10th August, 2011.

 

Minutes of the meeting held on 8th June, 2011 at the Scout HQ., Cromer Rd., B/Regis.

Present: M.Knowles (Chair), M.Church, D.Thompson, Mrs.M.Wright, P.Kemp, R.Beckley and the Clerk. Also present were B.Hannah (NCC) and three members of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from G.Dyson, H.Roper, B.Hill, and Mrs.M.Roffe. Apologies were also received from Mrs.A.Sweeney (NNDC).

1b. To receive Declarations of Interest on agenda items:
None received.

2. To approve the minutes of meeting held 11/5/11:
These had been circulated and were accepted as a true record (Prop: RB, Sec: DT)

2a. To consider co-option of new member of Parish Council:
A brief CV had been circulated to members in respect of Christopher Goodwin who had expressed an interest in becoming a member of BRPC. After a brief discussion it was agreed that he be co-opted. (Prop: DT, Sec: RB, - agreed). CG duly signed his Declaration of Acceptance of Office and joined other members for the meeting. The Clerk asked that his Financial/Other Interest forms be returned by him to NNDC within the next 28 days. The Chair welcomed him as a knew member and proceeded to the next item.

3. Resolution re Public Participation (requests to speak on specific items)
No requests to speak.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £404, A/C 10162140 £10,859. The following payments, scheduled on the agenda, were approved :-
C.Allen £70.00 Bus Shelter Cleaning, P.Bullimore £238.60 Clerks net pay, HMRC £59.60 Tax deducted from Clerks pay, W.Runton Scouts £25.00 Hire of Hall, Secret Gardens £110.00 Grass verge cutting x 2, P.Bullimore £43.50 Clerks Exps., Parklands Leisure £60.00 Paper/Printing costs etc re results of survey, A-on Insurance £700.39 Annual Insurance premium 2011-12, T.T.Jones Electrical £82.74 Street light mtce.
(Prop: DT, Sec: PK - agreed)
(b) Review of Insurance and Risk Assessment:
RB reported that he had reviewed the A-on insurance policy and documents stating again that he was happy with the cover provided and the premium charged (slightly higher than last year because of increased asset values via index linking). He spoke briefly about employers liability changes and that the PC needs to disclose the Clerks employees reference number to the insurers. (all employers liability certificates issued annually needed to be retained). Members had already noted in the past that the cost of insuring all the street lights was very costly and the PC would continue to stand its own risk in respect of these assets. Members noted RBs report and agreed to continue with A-on Insurance. The Chair thanked RB.
5. Planning:
(a) To note decisions/information received from NNDC since last meeting:
None received
(b) To consider planning applications received since agenda printed:
Papers and documents had been received in respect of the Triton Knoll Offshore Windfarm.(approx 30 miles due north of Wells off the Lincolnshire coast) The PC was not a named consultee but could comment if it so wished.
It was agreed to circulate the papers for members information.
(k) To further consider Affordable Housing:
There was no reply from the landowner but Parsons & Whittley (Architects) had suggested a way forward by involving the District Council and their selected Housing Associations who would contact the land owner direct. This was agreed (Prop: RB, Sec: DT) and the Clerk was instructed to notify the architects accordingly.
(m) To consider PCs responsibilities re the AONB:
The Clerk had contacted Kate Steventon (NNDC Planning Enforcement Officer) regarding the matter raised by DT but as yet had not received a reply.
(n) To consider licences issued by NNDC/NCC in the parish (RB):
RB would pass the list to the Clerk for circulation and discussion, if necessary, at the next meeting.

6. To consider Highways and Footpath Matters:
The Clerk drew members attention to the following :-
Problem re dog mess - PCSO and Dog Wardens watching Britons Lane area.
Cookies Field entrances - Members noted the work carried out recently.
Reflector posts on A148/Britons Lane - Highways to erect more posts on Brits.Lane.
Street Sign programme - NNDC signage programme now coming to an end - noted.
Tree near Village Sign - dealt with by DT who is also dealing with the Vill. Sign seat
Grit Bins - Regis Ave site agreed by Highways but site still required for Abbey Pk.
It was agreed to purchase the green 160 litre bin for the site on Regis Avenue (nr 37) (Prop: DT, Sec: PK) and place a small article in the June Newsletter regarding the need for a site in Abbey Park.
MW expressed concerns re the field immediately north of her property where access is easy and the state of the field gives the impression that it is open the public.

It was agreed, at the Chairs suggestion, that item 11 be taken next.

11. To receive reports from District & County Councillors:
B.Hannah (NCC) reported on the recent visit to Sheringham of Keith Vaz MP (Chair of the Home Affairs Select Committee) and the meeting on Policing which included the subject of Restorative Justice. There had been a good press write up and BH and others were due to appear before the Select Committee soon to talk about Restorative Justice. BH also reported on the political reshuffle at NNDC where he now serves on the Licensing Committee and the Coastal Issues Forum. The Chair thanked BH.
Mrs.Sweeney had offered her apologies for not being able to attend the meeting.
There was nobody at the meeting to give a Police Report.

7. Meetings & Conferences (to receive reports and announcements):
(a)    NALC/SLCC Joint Summer Conference, Norwich, 28/6/11 - It was agreed that MK attends on behalf of the PC (cost £40.00) (Prop: DT, Sec: MW).
(b)    "Health Opportunities" - event run by NNDC, 20/7/11, Cromer.
It was agreed MR attends on behalf of the PC. (Prop: DT, Sec: PK)
(c)    W.Runton Scouts "Open Evening" - 17/6/11 (Scout HQ) - MW would attend.

PK gave a brief report on the recent Upcher Community Partnership meeting - papers would be circulated to members.

8. PC Assets:
(a) Report re Lighting by the Clerk:
The Clerk informed members that the claim against NCC Highways in respect of the land subsidence near 64, Priory Close had not been successful. The County Council stated that they had not been negligent and therefore were not liable for the costs associated with supplying and erecting a new light at that site. The Clerk would circulate the NCC letter for members to read in more detail.
Following the response given to the parishioner re blacking out a light near 55, Priory Close (negative) an acknowledgement had been received thanking members for considering the matter.
No further lighting problems had been reported by the Clerk since the last meeting.
The Clerk and DT would investigate putting up a sign in the glass bus shelter regarding unauthorised flyers and notices.

9a. To consider maintenance of ditch east of Beeston Common:
The Clerk informed members that the question of ownership of a strip of land between the ditch and the County Council footpath (Abbey Pk) had been put to the Highways Engineer on the recent walkabout. As yet a reply had not been received.
It was agreed to remove this item from future agendas.

9d. To review arrangements/procedure re Bottle Banks (MR):
The Clerk reported that MR had stated, when offering her apologies for the meeting, that she believed the PC will have to give time to the new system and contractors to bed in. Members agreed with this and moved on.

9h. To receive update and consider Sheringham Carnival:
It was confirmed that the main procession involved Cookies Field and all details of this and other events were available in the programme. Noted.

10. Quality Parish Status:
(a) To review Model Scheme for the Freedom of Information Act:
It was agreed the Chair and the Clerk review the documents and if necessary report back to members. The Clerk mentioned that apart from his e-mail address needing amendment he had not seen any need to correct the documents when looking through them recently.
(b) To further consider the Good Neighbour Project:
MR, who had volunteered to try and carry the project forward, had reported to the Clerk that she had arranged a meeting with an officer from the Norfolk RCC next week. Noted.
(c) To prepare for Qtly Newsletter (June):
As in previous years the June issue would contain a copy of the Chairs Annual Report and the Accounts to 31/3/11. Further small articles would be included on (a) dog mess (b) overgrown shrubs/trees and (c) grit bins. The Chair hoped to publish this edition towards the end of the month.
(d) To consider training for councillors:
The Clerk had dates available for training of new councillors but it was agreed to arrange attendance at a later date.

11. - see page 2

12. Review of Sect.17, Crime & Disorder Act (incl. Police Report):
There was nobody in attendance from the police and the Chair moved on.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Playing Field Association Newsletter
NNDC Agenda/Minutes
Information from NALC
To be circulated

14. Resolution re Public Participation (comments/other matters):
Grafitti on the walls of the brick bus shelter was brought to the PCs attention again. DT and MC would try and remove it.

15. To confirm date of next meeting - future agenda items:
The next meeting was confirmed for Wed.13th July, 2011.
DT requested the NNDC new mapping agreement be placed on the agenda.
" " " seat around the village sign (PC Assets) " " " "

 

 

 

 

Minutes of the Annual Parish Council Meeting held on 11th May, 2011, at the Scout HQ., Cromer Road, Beeston Regis - commencing 7pm.

Members present duly signed their Declaration of Acceptance of Office.
The Clerk reminded members to return their 'Interest Forms' and their Declarations re 'Election Expenses' to NNDC by 2/6/11.

Present: M.Knowles (Chair), Mrs.M.Roffe, B.Hill, G.Dyson, Mrs.M.Wright, D.Thompson, H.Roper, M.Church, R.Beckley and the Clerk. Also present were two members of the public.

1a. Election of Chairman & Declaration of Acceptance of Office:
M.Knowles was proposed by Mrs.M.Roffe and seconded by G.Dyson. There was no other nominations and M.Knowles was elected Chairman for the coming year and he duly signed his Chairmans Declaration of Acceptance of Office.

1b. Election of Vice-Chair & Declaration of Acceptance of Office:
R.Beckley was proposed by D.Thompson and seconded by Mrs.M.Wright. There was no other nominations and R.Beckley was elected Vice-Chair for the coming year and he duly signed his Vice-Chairs Declaration of Acceptance of Office.

1c. To receive and consider apologies:
Apologies were received and accepted from P.Kemp. Apologies were also received from B.Hannah (NCC) and Mrs.A.Sweeney (NNDC).

1d. To receive Declarations of Interest on agenda items:
None received.

2. To approve the minutes of meeting held 13/4/11:
These had been circulated and were accepted as a true record (Prop: MW, Sec: DT)

2a. To consider co-option of new member of Parish Council:
Members agreed to continue seeking a person to fill the vacancy.

3. Resolution re Public Participation (requests to speak on specific items):
No requests to speak.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1970, and A/C 10162140 £10859. Members noted receipt of the first half years precept (£6500) and the Bottle Bank profit (£469). The following payments, scheduled on the agenda, were approved :- C.Allen £70.00 Bus Shelter Cleaning, P.Bullimore £238.60 Clerks net pay, HMRC £59.60 Tax deducted from Clerks pay, W.Runton Scouts £50.00 Hire of Hall, Secret Gardens £110.00 Grass verge cutting x 2, P.Bullimore £36.04 Clerks Xps., J.Green Payroll Servs., £60.00 PAYE work for 2011-12, and NNDC £698.88 Dog Bin emptying for 2011-12. (Prop: MK, Sec: RB - agreed).
The Clerk was asked to minute brief details regarding payments in the future.
(b) To consider & approve Financial/Audit statements to 31/3/11:
Members had all received copies of the statements/papers which were as usual subject to Internal and External Audit. He drew members attention to Income which was down approx £1000 on the previous year due to a lower precept (£500) and Grant money being received in 2010 (£500). Expenditure was up by approx £3000 and this was mainly due to additional lighting expenses, including new light, (£2400) and the Grant money being spent on the survey (£500). There were other minor differences which the Clerk did not list. Members were happy with the figures and approved the Financial Statements and Governance Statement (Prop: MK, Sec: GD). The Chair duly signed the Audit Returns at Sections 1 and 2 and the Clerk was thanked for his work.
(c) To approve Bank Mandates 2011-12 (standing order & direct debit):
The following bank payments were approved for the year 2011-12 :-
T.T.Jones Electrical £64.31 - Monthly street light mintenance. (standing order)
E-On £179.48 - Monthly electricity supply - (direct debt)
(Prop: MR, Sec: BH - agreed)
(d) To confirm appointment of Internal Auditor 2011-12:
Mr.S.Meakin was again appointed Internal Auditor for the forthcoming year. (Prop: DT, Sec: MW). The Clerk would write confirming this.
(e) Review of Insurance and Risk Assessment:
R.Beckley (retired Chartered Insurance Practitioner) would again carry out his annual review and risk assessment and report back to the council at the next meeting.
(f) To consider donation to CAB., North Norfolk (from APM):
Following agreement by parishioners at the Annual Parish Meeting the PC again approved a donation of £50 (Prop: DT, Sec: BH). A proposal for the donation to be £75 by HR was lost.
(g) To consider subscribing to Norfolk Public Law:
Members considered the letter from NPLaw but it was agreed not to proceed (Prop: MR, Sec: DT).

5. Planning:
(a) To note decisions/information received from NNDC since last meeting:
Confirmation of the new Tree Preservation Order in respect of Nuttalls Plantation was noted.
(b) To consider planning applications received since agenda printed:
None received.
(k) To further consider Affordable Housing:
The Clerk had sent a reminder to the landowner asking for a reply to his January letter but as yet had not received a reply. This was noted.
(m) To consider PCs responsibilities re the AONB:
These had been duly considered.
(n) To consider licences issued by NNDC/NCC in the parish:
Carried forward to the next agenda.

6. To consider Highways and Footpath Matters:
The Clerk drew members attention to the following :-
Sign erected on A148 nr. Britons Lane junction - removed by Highways.
E-mail from parishioner re silver birch tree nr. bench seat on Britons Lane (DT to deal with) and fence on Britons Lane opposite Silverdale (referred to Highways)
NCC Highways Rangers visiting on 6/6/11 - noted.
Item from Annual Parish Meeting - problems re dog mess - PCSO Baxter dealing.
" " " " " - Trees/shrubs overhanging footpath - to Newsletter
Grit Bins - meeting arranged with Highways Engineer on 13/5/11
Path nr ditch adjacent Common - again refer to H'ways Engineer on 13/5/11
The Clerk was asked to contact NCC Highways regarding Cookies Field entrances.
The Clerk was asked to contact NCC H'Ways re reflector posts A148; wrong position

7. Meetings & Conferences (to receive reports and announcements):
No new announcements or reports.

8. PC Assets:
(a) Report re lighting by the Clerk:
The Clerk reported light faults at lamps nr. 32, Cromer Road and 3, Britons Lane. The contractor was dealing with these problems. Following a report from DT and MK it was agreed not to black out the light nr. 55, Priory Close and the Clerk was instructed to inform the parishioner who had made the enquiry.

9a. To consider maintenance of ditch east of Beeston Common:
The land west of the footpath but east of the ditch on the eastern side of Abbey Park would be referred to the Highways Engineer on 13/5/11.

9d. To further consider village survey (Alternative Parish Plan):
It was agreed that the action points, drawn from the survey results, were in hand with some ongoing for a considerable time. Copies of the survey results had been sent to all the suggested recipients and it was agreed to withdraw this matter from the agenda.

9h. To receive update re Network Rails proposals regarding the level crossings:
With no further news it was agreed to remove this item from the agenda for the time being.

10. Quality Parish Status:
(a) To consider report re Annual Asset Inspection (DT)
DT reported that assets were in good order other than the seating section of the village sign which might need attention. DT and MK to consider this matter on 13/5/11 after Highways Walkabout. DT would be trying to clean up the glass bus shelter. Members thanked DT for all his work and for his report.
(b) To further consider the Good Neighbour Project:
After discussing this matter again, and at the Annual Parish Meeting, MR volunteered to try and progress this further. RB,DT and MC said they would try and help MR form a group to organise and run a scheme in Beeston Regis. The Clerk was asked to contact Lucinda Leonard (Norfolk RCC) and request that she speaks with MR.
(c) To prepare for Qtly Newsletter (June) - incl. Church envelope collection:
RB stated that the envelope collection, as mentioned in the PCC minutes, would not be taking place but instead an appeal letter was hoping to be placed in the next Newsletter requesting donations to the Church. This was agreed and the Chair would contact the PCC. The June newsletter would contain the Annual Report and a copy of the Accounts to 31/3/11.
(d) To agree dates of meetings for 2011-12:
It was agreed to continue with meetings on the second Wednesday of the month commencing on 8th June (Prop: DT, Sec: MW)
11. To receive reports from District & County Councillors:
Apologies had been received from AS and BH.

12. Review of Sect.17, Crime & Disorder Act (incl.Police Report):
PCSO Baxter was not in attendance.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Norfolk RCC Signpost magazine
Letter from NNDC re new mapping agreement with Ordnance Survey.
NALC leaflet re the Localism Bill
BBC letter re switching to digital TV.
Letter from parishioner re keeping chickens in Priory Close (referred to NNDC)
NNDC Nth Norfolk Pathfinder Newsletter
Request for donation from Cromer & Sheringham Arts & Literary Festival - (Members agreed that the Clerk gives a negative response)
To be circulated.

14. Resolution re Public Participation (comments/other matters):
A parishioner suggested further information, including the CRB check question, could be found regarding the Good Neighbour Project on Google.

15. To confirm date of next meeting - future agenda items:
Agreed for Wed. 8th June, 2011 (7pm)
The subject of the bottle banks would be placed on this agenda.
Apologies were given in advance by GD, HR, and BH.

Minutes of the meeting held on 13th April, 2011, at the Scout HQ., Cromer Road, Beeston Regis - commencing at 7pm.

Present: M.Knowles (Chair), R.Beckley, D.Thompson, Mrs.M.Wright, M.Church, P.Kemp, H.Roper, Mrs.M.Roffe and the Clerk. Also present were PCSO.G.Baxter, and three members of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from B.Hill and G.Dyson. Apologies were also received from B.Hannah (NCC).

1b. To receive Declarations of Interest on agenda items:
None received.

2. To approve the minutes of meeting held 9/3/11:
These had already been circulated & were accepted as a true record, Prop:DT, Sec:RB

3a. Resolution re Public Participation (requests to speak on specific items)
No requests to speak.

At the Chair's suggestion it was agreed to take item 12 next.

12. Review of Sect.17, Crime & Disorder Act (incl.Police Report):
PCSO. Baxter reported that there had been three domestic incidents since the last meeting. He thanked the PC for the copy of the Questionnaire results and stated that the police would be acting on some of the findings. He noted that parishioners did not use computers very often and therefore the police message needed to be put across in other ways. He reminded members of the success of the local SNT and again stated that crime in the village was relatively low. Further speed checks will be carried out in the village and he would refer to this and other matters when he attended the annual parish meeting. The Chair thanked him for the report. PCSO Baxter left the meeting.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £558, and A/C 10162140 £5890. The following payments, scheduled on the agenda, were approved :-
C.Allen £70.00, P.Bullimore £327.48, W.Runton Scouts £25.00, Secret Gardens £55.00, NALC £173.84, and Norfolk RCC £25.00 (Prop: MR, Sec: PK)
The Clerk informed members that the Annual Financial Returns had just been received and the accounts to 31/3/11 would probably be available at the next meeting.

5. Planning:
(a) To note decisions/information received from NNDC since last meeting:
Nothing received.
(b) To consider planning applications received since agenda printed:
None received.


(h) LDF - To note newly adopted documents:
It was noted that NNDC formally adopted, on 23rd February 2011, the Site Allocation Development Plan and a new Core Strategy Policy for the Conversion and Re-use of Rural Buildings as Dwellings. Details would be circulated to members.
(k) To further consider Affordable Housing:
The Clerk had nothing further to report and he was instructed to write requesting a reply to the PC's letter of 22/1/11 enquiring about the availability of land
(m) To consider PC's responsibilities re the AONB:
These had been duly considered.
(n) To consider licences issued by NNDC/NCC in the parish (RB):
RB reported that he hoped to complete the lists for the next meeting.

6. To consider Highways and Footpath Matters:
The Clerk drew members attention to the following :-
A letter had been received from a parishioner (Abbey Pk) re the state of the pavement.
Hilltop had requested an approach be made to Highways regarding speeding vehicles.
A brief report regarding the "Highways Walkabout" on 31/3/11. (RB, MW, S.White)
"Highways Walkabout" - NCC Highways were happy overall with the state of the roads and footpaths in the village which supplied an answer to the letter mentioned above. S.White hoped to install "children warning" signs in the lay-by near the entrance to Hilltop which hopefully would reduce the speed of vehicles using that area. He confirmed that NCC was still intending to pay towards grass verge cutting which was recently taken on by the PC and would enquire whether the Rangers worked on the A149 bridge/footpaths during their last visit. He also confirmed that Highways would be carrying out the usual weed killing programme.
The Clerk was asked to make enquiries regarding a recently erected sign on the A148 near the junction with Britons Lane.
A vote of thanks was recorded to Colin Millington of Church Close who had recently, with RB, repaired the old stile and fence near the A149 bridge.

7. Meetings & Conferences (to receive reports and announcements):
The Clerk informed members that he had no new announcements.
RB/MW reported briefly on their attendance at the Hooke/Unknown Donor Charity.
RB gave a brief update regarding the sale of land in their ownership and also stated that he was to become the Charitys Treasurer.
PK gave a brief update regarding the Upcher Community Partnership and supplied information for circulation to members.

8. PC Assets:
(a) Report re Lighting by the Clerk:
The Clerk reported :-
The new light near 64, Priory Close was classed as a white light by the contractor. The Clerk was asked to write and remind the contractor to use white, cosmoplis lights.
A faulty light near 3, Britons Lane would have to be reported again (still out).
A request from a parishioner to have a light partially blocked out because of its brightness at nights would be considered (DT to investigate)

9a. To consider maintenance of ditch east of Beeston Common:
It was agreed to ask the Highways Engineer to look at a section of land between a footpath and the ditch to ascertain ownership/responsibility.
9d. To receive and consider update re village survey (Alternative Parish Plan):
The Chair had produced (a) an overview of the survey (b) a list of potential recipients and (c) action points for the PC. Some matters would be referred to the annual parish meeting on 27th April. The Clerk was instructed to send copies of the survey results to all people on the list (b) and also to Norfolk Green Buses and the North Norfolk News.

9e. To consider letter of support for Upcher Community Partnership:
A letter was agreed and signed by the Chair for delivery by hand the next morning.

9h. To receive update re Network Rails proposals regarding the level crossing:
There was no further news.

9i. To consider nomination for election to the Nfk Coast Partnership:
It was agreed by members that they would support RB if he wished to stand. He would consider the matter.

10. Quality Parish Status:
(a) To consider Annual Asset Inspection:
DT agreed to check all PC assets and report back to the next meeting.
RB asked members to note that the mould for the village sign was still in his garage.
(b) To consider and prepare for Annual Parish Meeting (27th April):
The format would be as agreed at the previous meeting and teas/coffees would be made available.
(c) To consider Qtly Newsletter:
The Chair had produced a proof and would be going to print a.s.a.p. It was hoped members could deliver the newsletter in the week immediately before the annual parish meeting in order that the front cover, publicising the event, would be effective.

DT left the meeting at this point.

10d. To review training for Councillors:
NALC hoped to announce some training dates sometime in June. It was hoped to run some sessions locally in conjunction with NNDC. Noted.

11. To receive reports from District & County Councillors:
Apologies had been received.

12. - see page 1.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
NALC - various information, NNDC agenda/minutes, NNDC letter re new style bottle-banks, papers from B/Regis PCC meeting, e-mail from NCC explaining the short consultation time on LTP 2026, leaflets re becoming a councillor, Booklet re Health/Social Care relating to volunteer groups, NCC "Your Norfolk" mag., NNDC "Outlook" mag.,
To be circulated.


14. Resolution re Public Participation:
A member of the public suggested that the PC website should have more information on it. e.g. survey results. The Chair explained the current limitations with the site host but said that he would have further talks with him to try and improve beestonregis.org

15. To confirm date of next meeting - future agenda items:
The Annual Parish Meeting was on 27th April
The Annual Council Meeting " " 11th May (First meeting of new council, election of Chair)

 

Minutes of the meeting held on 9th March, 2011 at the Scout HQ., Cromer Road,
Beeston Regis - commencing at 7pm.

Present: R.Beckley (Chair), G.Dyson, P.Kemp, D.Thompson, Mrs.M.Wright and the Clerk. Also present were PCSO.G.Baxter and three members of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from M.Knowles, Mrs.M.Roffe, B.Hill and M.Church. Apologies were also received from B.Hannah (NCC) and Mrs.A.Sweeney (NNDC).

1b. To receive Declarations of Interest on agenda items:
None received.

2. To approve the minutes of meeting held 9/2/11:
These had already been circulated; accepted as a true record (Prop: DT, Sec: PK)

3a. Resolution re Public Participation (requests to speak on specific items):
No requests to speak.

3b. To consider co-option of new member to the Parish Council:
No further news; council coming to the end of its current term.

The Chair, with members agreement, took item 12 next.

12. Review of Sect.17, Crime & Disorder Act (incl. Police Report):
PCSO Baxter reported on his recent village surgery outside the shop when again parking on verges in Regis Avenue was raised. There had been one crime reported since the last meeting (damage to vehicle in car park) and it was noted that the white "long-stay vehicle" in the Housing Trust car park had been moved. He reported on the very low crime rate in the area which was typical for the time of year. It was noted that two carnival events would take place on Cookies Field this summer and referring to the survey results the Chair requested a copy be provided for the police. PCSO Baxter was keen that people signed up to "Police Direct". The Chair thanked him for his report and he left the meeting.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1778, and A/C 10162140 £7889. The Chair pointed out the likely balances for the end of the financial year. The following payments, as scheduled on the agenda, were approved :- C.Allen £70.00, P.Bullimore £328.48, W.Runton Scouts £25.00, Norfolk A2Z £50.00,
Weybourne PC £8.95, Morston PC £6.67, and T.T.Jones Electrical £2487.78 (Prop: DT, Sec: PK - agreed).
(b) To note announcement from HMRC re Clerks pay & deductions:
Members had received information with their agendas in regard to Clerks all being paid through the PAYE system w.e.f. April, 2011. The Clerk informed members of a Payroll/PAYE specialist who was prepared to take on responsibility for the work for an annual fee of approx £50 - £60 per annum. This would include all matters associated with the Clerks pay including the end of year returns to HMRC. The Chair said that following this course of action was proper financial management and recommended it to members. It was agreed that the Clerk makes the appropriate arrangements for him to be paid via the PAYE system as soon as possible, using this specialist, in the new financial year 2011-12 (Prop: DT, Sec: MW)

5. Planning:
(a) To note decisions /information received from NNDC since last meeting:
Nothing received.
(b) To consider planning applications received since agenda printed:
None received.
(h) To note & consider Tree Preservation Order; Nuttalls Plantation:
The Clerk informed members that NNDC was updating old TPO's with more up to date wording and terminology and the Nuttalls Plantation TPO was one of them. The Chair expressed concerns that this new notice "opens up the debate" and gives people the opportunity to object, and wondered whether there was anything more sinister going on that the PC was not aware of. It was agreed that the Clerk clarifies the situation the next day with NNDC and reports the findings directly to RB. It was also agreed that the PC supports a TPO on Nuttalls Plantation.
(k) To further consider Affordable Housing:
The Clerk had nothing further to report.
(m) To consider PCs responsibilities re the AONB:
These had been duly considered.
(n) To consider licences issued by NNDC/NCC in the parish (RB):
Information from B.Hannah, via the Clerk, would enable RB to complete the lists.

6. To consider Highways and Footpath Matters:
The Clerk drew members attention to the following :-
Acknowledgement letter from NCC re PC considering taking on more highways work
Highways Rangers visiting soon - request to tidy up the A149 railway bridge area, incl grafitti and also carry out similar work on the bend/approach in to Sheringham.
Another communication from a parishioner regarding parking on the verges in Regis Avenue - forwarded to PCSO.Baxter for attention.
Letter from NNDC re dog mess being left in large quantities near the bins and requesting a note be put in the next newsletter - small note in next newsletter
Six monthly walkabout with Highways Engineer - arranged for 31/3/11 at 9am.
Junction of Britons Lane/A148 - request for improvements sent to NCC Highways

7. Meetings & Conferences (to receive reports and announcements):
The Clerk reported on his attendance at the launch meeting of Sheringham Carnival.
(unable to hear speakers as room appeared to be overcrowded; Clerk obtained a press cutting - to be circulated).

8. PC Assets:
(a) Report re lighting by the Clerk:
The Clerk reported that the new light had been erected opposite 64, Priory Close and power was due to be connected in week beginning 21/3/11. This was noted.


9a. To consider maintenance of ditch east of Beeston Common:
Nothing further to report.

9d. To receive update re village survey (Alternative Parish Plan):
Two copies of MKs survey results had been circulating amongst members and the Clerk read his e-mail suggesting the way forward with this project. The Chair said that a vote of thanks should be recorded for MK regarding all his collating work and for the excellent report now before the PC. Members agreed and commented on the first class presentation of the survey results. PK suggested that eventually the school and the church should receive copies of the report as well as the police (as mentioned earlier in the meeting). The Chair agreed with MKs proposal and a working group made up of RB, PK, GD and MK would meet and consider the main points for PC action and others for passing on to other organisations. A photograph, for use by NALC in their report, was taken of PK holding the document.

9e. To further consider the "Good Neighbour Project":
This matter would be a topic for discussion at the Annual Parish Meeting.

9g. To receive & consider tenders for Grass Verge Cutting:
Quotations had been received from three contractors. It was agreed to accept the tender from Secret Gardens & Prestige Properties at a price of £55 per cut. (Prop: DT, Sec: PK). This contractor had £5m public liability insurance and excellent references from other parish councils. The Clerk would notify the contractors accordingly and ask that the verge cutting be started a.s.a.p.

9h. To receive update re Network Rails proposals regarding the level crossings:
The Clerk had nothing further to report and the Chair stated that negotiations were ongoing.

9i. To consider nomination for election to the Norfolk Coast Partnership:
It was agreed to carry this item forward to the April meeting.

10. Quality Parish Status:
(a) To consider & agree next years meeting dates:
The following are agreed :-
Wed.13th April, 2011 - next PC meeting
Wed.27th April, 2011 - Annual Parish meeting
Wed.11th May, 2011 - APC meeting; first meeting of "new" council/election of Chair
Meetings from June, 2011 would be agreed by the newly elected council.
(b) To consider & prepare for Annual Parish Meeting (27th April):
It was agreed that this meeting would follow the same format as previous years with various topics already agreed by the PC up for discussion.
(c) To consider Qtly. Newsletter (March):
It was agreed to leave delivery of this edition until the middle of April thereby advertising the Annual Parish Meeting by using the front cover.

11. To receive reports from District & County Councillors:
Both members were unable to attend this meeting.


13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Marlec brochure re solar/wind lights
Information re Governments Localism & Decentralisation Bill
NNDC Agenda/Minutes
To be circulated

14. Resolution re Public Participation (comments/other matters):
No comments fro members of the public.

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wednesday, 13th April, 2011.


The Clerk distributed the "Election Packs" from NNDC.

Minutes of the meeting held on 9th February, 2011 at the Scout HQ, Cromer Rd., Beeston Regis - commencing at 7pm.

Present: M.Knowles (Chair), R.Beckley, M.Church, Mrs.M.Roffe, Mrs.M.Wright, D.Thompson, G.Dyson, P.Kemp, H.Roper and the Clerk. Also present were B.Hannah (NCC) and one member of the public.

Before the meeting started the Chair announced the death of Mr.Starkie, a regular attender and supporter of the PC, and a minutes silence was held in his memory.

1a. To receive and consider apologies:
Apologies were received and accepted from B.Hill. Apologies were also received from Mrs.A.Sweeney (NNDC) and PCSO. G.Baxter.

1b. To receive Declarations of Interest on agenda items:
None received.

2. To approve the minutes of meetings held on 8/12/10 & 12/1/11:
These had already been circulated and were accepted as a true record (Prop: GD, Sec: MR - agreed).

3a. Resolution re Public Participation (requests to speak on specific items):
There were no requests to speak on specific agenda items.

3b. To consider co-option of new member of the Parish Council:
With only two meetings left in the 4 year term of office for parish councillors there seemed little point in considering the matter further; parish council elections will be held on 5th May.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows: - A/C 10162132, £861 and A/C 10162140, £9889. The following payments, as scheduled on the agenda, were approved :- C.Allen £70.00, P.Bullimore £329.47, West Runton Scouts £25.00, M.Knowles £20.00, Wells Caravans Ltd. £287.40 (Prop: DT, Sec: PK) Referring to the final payment which was in respect of expenses relating to the production of the questionnaire, the Clerk informed members that £437 of the £500 grant had been spent to date. This was noted.
(b) To receive verbal report on Insurance (Personal Accident Cover) (RB):
RB stated that he would report back to members when the annual insurance review was due (May/June). Noted.

5. Planning:
(a) To note decisions/information received from NNDC since last meeting:
PF/10/1302 - Entrances to Cookies Field, Cromer Road - permission given
PF/10/1306 - Extension at 14, Hillside Road - permission given
Noted.

(b) To consider planning applications received since agenda printed:
None received.
(h) To consider letter/consultation re government owned forests:
Members had received a copy of the papers but in view of the very recent news (likely government u-turn) it was decided to await further announcements before responding.
(k) To further consider Affordable Housing:
Following receipt of the PC's letter one of the owners of site 1 had informed the Clerk verbally that there was a National Trust covenant on the land. He would be making enquiries with the NT before responding to the Parish Council.
(m) To consider PC's responsibilities re the AONB:
These had been duly considered.
(n) To consider licences issued by NNDC/NCC in the parish (RB):
RB reported that he was still to complete the lists and B.Hannah (NCC) said he would be able to assist him with this exercise.

6. To consider Highways and Footpath Matters:
A148/Britons Lane junction: Highways had agreed to consider minor improvements following the Clerks enquiry. These consisted of new reflector posts, renewing white lines and cats-eyes. It was agreed to ask NCC Highways to carry out the work (Prop: PK, Sec: DT).
The Clerk was also instructed to ask whether a vehicle survey/count could be carried out in Britons Lane.
DT asked the Clerk to make enquiries regarding the next Highways Rangers visit.

7. Meetings & Conferences (to receive reports and announcements):
The Clerk stated that there were no new invitations and announcements.
GD reported that he was now a member of the SNAP panel (Safer Neighbourhood Action Panel) and had attended their meeting on 27/1/11. He thought it would be very useful for the parish to have a representative and found the meeting very informative.
GD said that the Sheringham Preservation Society was now more optimistic of finding new officers which would secure their future.
HR reported that he was now representing Beeston Regis on the carnival committee and gave a report in respect of a recent meeting he had attended. It was agreed that the PC would support the carnival committee when possible and would include adverts in the forthcoming parish newsletters (Prop: HR, Sec: MK).
PK announced that there was a meeting of the Upcher Community Partnership coming up on 25th February at the Oddfellows Hall (6.30 for 7pm) when people would be updated on projects etc. A copy of the recent newsletter would be circulated to members.

8. PC Assets:
(a) Report re lighting by the Clerk:
The Clerk reported on the following :-
New top on light near 89, Abbey Park - work completed on 13/1/11
Complete new column and light near 64, Priory Close - work to be carried out soon.
Noted by members.
The Clerk reported on the new solar light in Sheringham and of the scheme in Melton Constable. Costing approx. £3,500 each they would save on electricity charges but with the increase in the purchase price (£2,000) compared to the conventional lights this increase would take over 50 years to recover. Members agreed that without the assistance of grant aid considering a scheme in the parish was not economically viable.

9a. To consider maintenance of ditch east of Beeston Common:
The Chair reported what appeared to be the completion of the work by Sheringham TC. It was agreed to carry this matter forward to the next meeting.

9d. To receive update re village survey (Alternative Parish Plan):
The Chair reported that he was still working on collating all the information from the completed questionnaires.

9e. To further consider the "Good Neighbour Project":
Having discussed this scheme many months ago and agreed it to be worth considering for the village it was agreed to place this on the Annual Parish Meeting agenda and carry forward for future discussion.

9f. To consider "Norfolk Village Games" project:
Members had received a copy of the e-mail addressed to the Chair but it was decided that this was not an appropriate scheme for Beeston Regis (demographic profile of parish not appropriate). The Clerk would inform the Rural Sports Development Officer accordingly.

9g. To receive update regarding Grass Verge Cutting:
The Clerk informed members that invitations to contractors had been sent out requesting quotations on a "cost per cut" basis. Maps had been enclosed showing the ten areas of varying sizes that needed cutting approx. 10 - 12 times per season. Hopefully members could appoint a contractor at the next meeting

9h. To receive update re Network Rails proposals regarding the level crossings:
A copy of an e-mail from Steve Day (Network Rail) to Darren Mortimer (Highways) was read to members. In summary "the Church Close Residents Association was under the mistaken impression that NR was planning to close Beeston Regis level crossing". NR will be "discussing the safe use of the crossing with Beeston Regis Caravan Park and are hoping to come to an agreement concerning its future use, which is at present in excess of that which NR is obliged to accommodate" "This is in negotiation at present, so cannot comment further at this time".
The Chair, who had attended the meeting on 21/1/11 which was chaired by N.Lamb MP, said that NR had stated clearly what the legal position is and wanted to limit the use of the crossing for what is necessary. NR was disturbed when people sometimes used it unprofessionally. The Caravan Park had undertaken to improve signage and allow NR to put up other signs etc. to improve safety.
RB said that the CCRA accepted the caravan parks legal right to use Church Close but questioned the extent of those rights.

10. Quality Parish Status:
(a) Review of Public Participation at meetings:
Members agreed that the present arrangement, with two areas on the agenda for this purpose, was completely adequate.


11. To receive reports from District & County Councillors:
B.Hannah (NCC) informed members that his involvement with the Norfolk Police Authority would be ending soon and reminded them of the changes being introduced regarding parking and no waiting.
A.Sweeney (NNDC) had offered her apologies to the meeting.

12. Review of Sect.17, Crime & Disorder Act (incl. Police Report)
PCSO.G.Baxter submitted a brief report via e-mail. One crime had been committed since the last meeting (damage to allotment buildings near the railway line) and he expressed concerns regarding bogus callers in the area. He also welcomed GD as a member of "SNAP".
The Clerk informed members that the old Home Watch schemes were gradually disappearing with "Police Direct" now being more appropriate.
The SNT had a village surgery on 18/2/11 opposite the village shop (10 - 11.30am)

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Norfolks Transport Plan to 2026 - Clerk to write re of lack of response time.
Census 2011 - to take place 27/3/11
Playing Fields Association Newsletter
Request to use notice board (Ladybird Pre-School Nursery) - agreed
NNDC "Outlook" magazine
Great Poppy Party Weekend brochure (RBL's 90th Birthday)
To be circulated

14. Resolution re Public Participation (comments/other matters)
No comments.

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wednesday, 9th March, 2011.
It was again noted that the Annual Parish Meeting would be on 27th April, 2011.
MK and MR offered their apologies for 9th March.

 

 

Minutes of the meeting held on 12th January, 2011 at the Scout HQ, Cromer Rd.,
Beeston Regis - commencing at 7pm.

Present: M.Knowles (Chair), D.Thompson, Mrs.M.Roffe, Mrs.M.Wright,
B.Hill, G.Dyson, R.Beckley and the Clerk. Also present was Chris Parsons an architect representing Parsons & Whittley.

1a. To receive and consider apologies:
Apologies were received and accepted from P.Kemp. Apologies were also received from PCSO.G.Baxter, Mrs.A.Sweeney (NNDC), and B.Hannah (NCC).

1b. To receive Declarations of Interest on agenda items:
None received.

2. To approve the minutes of meeting held on 8/12/10:
To follow and be approved at the next meeting.

3a. Resolution re Public Participation (requests to speak on specific items):
No public present.

3b. To consider co-option of new member of the Parish Council:
There had been no further contact from the person who had e-mailed the Clerk last month, expressing an interest in becoming a member, in spite of the Clerks recent reminders. The Clerk reminded members that there was only a few meetings left before the parish elections in May.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1,554 and A/C 10162140 £9,889. The following payments, as scheduled on the agenda, were approved :- C.Allen £70.00, P.Bullimore £330.58, W.Runton Scouts £50.00
(Prop: MR, Sec: DT - agreed)
(b) To receive verbal report on Insurance (P.A.Cover) (RB):
Nothing further to report.

The Chair, with members permission, took item 5(k) next

5. Planning:
(k) To consider affordable housing (talk from Chris Parsons - Architect):
The Chair introduced Chris Parsons of Parsons & Whittley who explained that he does a lot of work in the social housing sector. The PC was under no obligation to accept his services if a scheme became a reality but obviously he hoped that he would be considered. P & W specialised in designing schemes that blended in with the local surroundings and showed pictures and examples of their work. Identifying a site and then appointing a Registered Social Landlord needed to be achieved. He produced a map of Beeston Regis with various sites marked that he had considered for affordable housing resulting in two that looked favourable. Site no.1 appeared to be both his and members choice and with the owners of the land already being identified by him he suggested the PC writes to them asking if they would be prepared to sell approx. 2 acres for affordable housing purposes. It was agreed the Clerk writes to the owners of site no.1 as suggested (Prop: DT, Sec: RB). The Chair thanked CP for attending and for his valuable input. The Clerk would liaise with CP and report to members at the next meeting.

(a) To note decisions/information received from NNDC since last meeting:
PF/10/1340: Single storey extn at 2, Meadow Cottages - permission given.
PF/10/1055 - Erectn of dwelling on land adjacent to 4, Meadow Cottages - following the site visit this application went to the Development Control Committee and was refused (the Clerk spoke on behalf of the PC)
The above was noted by members.
(b) To consider planning applications received since agenda printed:
None received.
(h) LDF - incl.Travellers Sites and SMP:
The NNDC letter regarding the Inspectors decision (sound) on the Site Specific Proposals Development Plan and the Re-Use of Rural Dwellings was noted. It would be circulated. It was agreed, following the suggestion by RB, that the LDF etc. be removed from future agendas.
(k) See earlier in these minutes.
(l) Report re Appeal on Heath Barn, Britons Lane:
The Inspector had turned down the appeal and the Clerk was instructed to circulate the full decision in order that members could study the detail.
(m) To consider PCs responsibilities re the AONB:
These had been duly considered.
(n) To consider licences issued by NNDC/NCC in the parish (RB):
RB was still working on the list.

6. To consider Highways and Footpath Matters:
The Clerk reported that he was still waiting for a response in respect of the enquiry made regarding the A148 turning into Britons Lane.
There was another discussion regarding grit bins and it was decided that the matter would be referred to the Annual Parish Meeting when the facts could be presented and parishioners could air their views as well as perhaps form volunteer groups to service extra bins. The Chair pointed out that it was not as simple as some members of the public seemed to think when acquiring/servicing further grit bins.
The Clerk thanked DT for his help with parishioners who had phoned the PC for assistance with icy paths etc. on numerous occasions during the bad weather.
A reply regarding the extra traffic, as well as fast traffic, using Britons Lane had been received from NCC Highways. The PC was anxious to know what would be happening when the new Tesco was open and more vehicles used this road. The Highways Authority stated that it had not been considered during the planning debate as it was too far away to be brought into consideration and further improvements to Britons Lane would only encourage further use of a bad stretch of road. It was agreed to monitor the situation especially when work started on the construction of the new supermarket.

7. Meetings and Conferences (to receive reports and announcements):
The Clerk reported that NALC was running a workshop entitled "Community Led Design" on Tues. 8th March (Costessey Centre) - This was noted by members.
GD reported on the Sheringham Preservation Society and stated again that the society was still looking for new officers.

8. PC Assets:
(a) Report re Lighting from the Clerk:
The Clerk informed members that the contractors had been instructed to carry out the work near 64, Priory Close and 89, Abbey Park. There had been some delay in obtaining delivery of the new equipment but the Clerk was hopeful that the work would be completed soon.

9a. To consider maintenance of ditch east of Beeston Common:
The Clerk had been informed verbally by STC that the work would take a considerable time. This item would again be carried forward to the next agenda.

9d. To receive report re village survey (Alternative Parish Plan):
The Chair informed members that approx. 320 questionnaires had been returned of which 50% had now been analysed. He hoped to summarise all the information and possibly identify key issues for the PC to concentrate on. GD asked whether the information would be available for the annual parish meeting and the Chair stated that this was possible.

9g. To further consider NNDC letter re Grass Verge Cutting:
The Clerk stated that tender letters would be sent to contractors very soon accompanied by a map clearly identifying the areas that required cutting. This was noted by members.

9h. To further consider Network Rails proposals regarding the level crossings:
The Clerk read a reply from NCC Highways in respect of the PCs second letter on this matter. Members considered it to be another negative reply following their concerns with road safety at the Church Close junction as it stated that "if there is no official change of use to Church Close and therefore no planning application or consultation I am afraid that there is little or no remit for us to investigate and raise appropriate comments". The meeting on 21st January, as recorded in the last minutes, was again noted.

10. Quality Parish Status:
(a) Revisit Code of Conduct:
Members agreed that they were all familiar with the code. The Clerk referred to the Governments new "Localism Bill" which would change much of the existing procedure including abolishing the Standards Board and consequently the local panels established and run by District Councils. This was noted by members.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.

12. Annual review of Sect.17, Crime & Disorder Act (incl Police Report):
The Clerk had been informed by B.Hannah (NCC - police responsibilities) that he was happy that the PC always had "crime & disorder" on the agenda and regularly liaised with the local police. Members agreed a review was not really necessary.
A brief crime report e-mailed to the Clerk was noted (no reported crimes since the last meeting). Following last months meeting and discussion re "SNAP" it was agreed GD represents the parish council at these meetings. (next meeting 27/1/11)

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Christmas cards from T.T.Jones Electrical and N.Lamb MP
Newsletter from North Norfolk Business Forum
Letter from NNDC re Responsible Dog Ownership Campaign
Norfolk RCC "Signpost" magazine
Norfolk CC letter re Home Fire Risk
Norfolk CC letter re Gritting routes & maps.
To be circulated.

14. Resolution re Public Participation (comments/other matters):
No members of the public present.

15. To confirm date of next meeting - future agenda items:
The following dates were agreed :-
Wed. 9/2/11 - 7pm - Parish Council meeting
Wed. 9/3/11 - 7pm - " " "
Wed. 13/4/11 - 7pm - " " "
Wed. 11/5/11 - 7pm - Annual Council meeting, "new" council meeting after election


Wed. 27/4/11 - 7pm - Annual PARISH meeting




Minutes of the meeting held on 8th December, 2010 at the Scout HQ., Cromer Rd., Beeston Regis - commencing at 7pm.

Present: M.Knowles, G.Dyson, H.Roper, R.Beckley, D.Thompson, P.Kemp,
M.Church and the Clerk. Also present were 2 PCSOs and one member of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from B.Hill, M.Roffe and M.Wright.

1b. To receive Declarations of Interest on agenda items:
MK and RB declared a personal interest for item 9h.

2. To approve the minutes of meeting held 10/11/10 (circulated):
These had been circulated to members and were accepted as a true record. (Prop:DT, Sec: PK - agreed)

3a. Resolution re Public Participation (requests to speak on specific items)
The Chair adjourned the meeting but there was no requests to speak on agenda items by the public. The Chair re-opened the meeting.

3b. To consider co-option of new member of the Parish Council:
The Clerk reminded members of the one vacancy. There had been one e-mail enquiry but the parishioner had not contacted the Clerk further.

With the agreement of members the Chair took item 12 next.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
PCSO Gary Baxter stated that there had been one crime reported since the last meeting (Burglary at property situated at the southern end of Britons Lane). He reminded members of the importance of people, particularly the elderly, informing their neighbours or relatives when they go away and leave their property. The police sometimes had to force entry to properties, causing expensive damage, when they had reason to believe somebody was inside and not responding to them. He referred to "SNAP"and hoped a representative from BRPC would sit on this panel. There was a new sergeant (Serg Andy Smith) in charge of the Sheringham area. The PCSOs left the meeting after being thanked by the Chair for their report.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £2281 and A/C 10162140 £12889. The following payments were agreed and approved :- C.Allen £70.00, P.Bullimore £338.88, West Runton Scouts £25.00 (Prop: DT, Sec: GD). A further urgent payment, re the delivery of questionnaires, was also approved (E.Poulter £50.00)(Prop: MC, Sec: DT)
(b) To receive verbal report on Insurance (P.A. Cover) (RB):
Nothing further to report.
(d) To consider the Norfolk CC savings proposals/"Big Conversation":
It was agreed, after discussion, that the parish council would not respond as a corporate body but leave individuals to respond if they so desired.

5. Planning:
(a) To note decisions/information received from NNDC since last meeting:
It was noted that a site meeting regarding the application for a dwelling on land adjacent to 4, Meadow Cottages was on 9/12/10. MK and RB would attend on behalf of the PC.
(b) To consider planning applications received since agenda printed:
None received
(d) To consider NCC Minerals & Waste Devel. Plan documentation:
RB reported that there was nothing directly relating to the Stone Pits or Beeston Regis. It was agreed to circulate the documents for members information.
(e) PF/10/1340: Extn at 2, Meadow Cottages, Beeston Common:
It was agreed "no objections" to this application (Prop: MC, Sec: RB)
(f) PF/10/1302: Vehicle access & egress at land on Cromer Road:
It was agreed "to support" this application (Prop: DT, Sec: PK).
(g) PF/10/1326: Extn at 14, Hillside Road:
It was agreed "no objections" to this application (Prop: DT, Sec: GD)
(h) LDF - incl.Travellers Sites and SMP:
Nothing further to report.
(k) To further consider Affordable Housing in the parish:
The Clerk reported that the NNDC Housing Enabling Officer was to look at all the sites again in spite of their Chief Executives letter recently received which appeared to write them off for various reasons. Parsons & Whittley (Architects) had been invited to the next meeting and the Clerk was asked to check that they were aware of all the facts before making the journey in January to speak to members.
(l) To note appeal re Heath Barn, Britons Lane:
It was noted again that the appeal, at the NNDC Offices, was on 14th December and RB would attend and represent the PC.
(m) To consider PCs responsibilities re the AONB:
These had been duly considered.
(n) To consider licences issued by NCC/NNDC in the parish (RB):
RB was still working on the list.

6. To consider Highways and Footpath matters:
The subject of the provision of further grit bins was discussed following the recent very bad weather and it was agreed to place this matter on the next agenda and possibly refer the subject to the Annual Parish meeting. A member asked the Clerk to make enquiries regarding the poor signage and markings at the A148 / Britons Lane junction which made it difficult entering Britons Lane at night.

7. Meetings and Conferences (to receive reports and announcements):
The Clerk had no new announcements/invitations. The Chair reported on his attendance at a recent meeting for Chairman of parish and town councils organised by the North Norfolk Community Partnership and held at the NNDC offices. He found it to be very informative and well organised and would arrange for the Clerk to circulate the papers issued.



8. PC Assets:
(a) Report re Lighting/consider replacement lights (64, Priory Cl & 89, Abbey P)
The Clerk reported on the site meeting regarding the light near 64, Priory Close attended by DT, Paul Jones, Highways Engineer, and himself. It had been agreed to place a new light 2m north of the existing site. The cost was £1,450 plus VAT. Members ratified this decision and instructed the Clerk to request T.T.Jones Electrical to proceed with the work. It was also agreed to have the cosmopolis white light with a new top structure at 89, Abbey Pk which the contractors had stated was required (£385 plus VAT). The Clerk would again instruct T.T.Jones Electrical to carry out the work. (Prop; MK, Sec: DT - agreed)
The Clerk was asked to make enquiries regarding the new solar lights on the Sheringham promenade and in Holt.

9a. To consider maintenance of ditch east of Beeston Common:
Sheringham Town Council had started work on the ditch but had informed the Clerk verbally that they had not got an anticipated completion date. It was agreed not to take any further action at the moment regarding communicating with parishioners who lived west/adjacent to the ditch.

9d. To receive report re village survey (Alternative Parish Plan):
The Chair stated that the questionnaires had been delivered and many of them were now returned (approx. 300 or 60% return rate). He said that PK should take much credit for all his work on this project and he hoped that much useful information would be available to the PC and thereby assist with future plans for the village. The work of collating and interpreting the answers/information would now begin.

9f. To consider taking on some NCC Highways & P.R.O.W. Services:
The papers/letter had been circulated to members and after a brief discussion it was agreed to reply in a positive manner and await further communications/developments

9g. To further consider NNDC letter re Grass Verge Cutting:
Whilst neighbours and any parishioners could volunteer to do this work it was agreed that a proper contract was required to ensure the work to be carried out satisfactorily.
Insurance problems and Health & Safety matters would need to be considered if a "volunteer" type labour force was created; it would also need much supervision.
It was agreed to place this matter on the next agenda with a view to the PC going out to tender for the work that NNDC previously carried out.

9h. To further consider Network Rails proposals regarding the level crossings:
No reply had been received from NR. A reply to the PCs second letter to NCC Highways was still awaited. It was noted that a meeting with the parties concerned, along with N.Lamb MP, was being held on 21/1/11.

10. Quality Parish Status:
(a) To consider December Newsletter:
The Chair stated that he was hopeful that this would be available very shortly and would include a reminder regarding returning the questionnaires, grass verge cutting, the precept figure, and welfare checks as mentioned in the police report at item 12.

11. To receive reports from District & County Councillors:
No councillors present.

12. - see page 1.

13. To receive Correspondence (not included in agenda items):
The Clerk drew members attention to the following :-
NNDC Agenda & Minutes & Affordable Housing Booklet. To be circulated.

14. Resolution re Public Participation (comments/other matters):
No public comments.

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wednesday 12th January, 2011. (7pm)

Minutes of the meeting held on 10th November, 2010 at the Scout HQ., Cromer Rd., Beeston Regis - commencing at 7pm.

Present: M.Knowles (Chair), R.Beckley, Mrs.M.Roffe, D.Thompson, G.Dyson, B.Hill, M.Church, P.Kemp, H.Roper (co-opted at meeting) and the Clerk. Also present were PCSO.G.Baxter and two members of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from Mrs.Wright. Apologies were also received from B.Hannah (NCC) and Mrs.A.Sweeney (NNDC).

1b. To receive Declarations of Interest on agenda items:
MK and RB declared an interest in item 9(h).

2. To approve the minutes of meeting held 13/10/10:
These had been circulated to members and were accepted as a true record (Prop: DT, Sec: GD - agreed).

3a. Resolution re Public Participation (requests to speak on specific items):
It was agreed to adjourn the meeting and a parishioner requested to speak on item 6.
This was noted and the Chair re-opened the meeting.

3b. To consider co-option of new members of the Parish Council:
A parishioner had expressed an interest in becoming a councillor and Harry Ropers CV had been circulated to members for consideration prior to the meeting. The Chair asked HR to leave the meeting whilst this matter was discussed. After a brief discussion it was agreed to co-opt HR (Prop: DT, Sec: MR) and he was called back to the meeting and duly signed his Declaration of Acceptance of Office which was witnessed by the Clerk. The Chair welcomed HR to the Parish Council and the Clerk would deal with the Interest Forms and notify NNDC of the co-option as soon as possible.

It was agreed to take item 12 next.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report) :
PCSO.Gary Baxter stated that there had been no crimes reported in the parish since the last meeting. Speed checks had been carried out on Britons Lane and 3 penalty tickets had been issued. He reported that parking on verges in Regis Avenue should cease as matters had hopefully been sorted out. DT asked the PCSO to note vehicles parking on the pavement in front of the Housing Trust properties along the A149. The Chair thanked PCSO.Baxter for his report, who then left the meeting.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances, listed on the Budget working papers, were as follows :-
A/C 10162132 £739 and A/C 10162140 £12,887. The Clerk gave explanations regarding the ten payments scheduled on the agenda after which the following were approved :- C.Allen £70.00, P.Bullimore £340.80, West Runton Scouts £25.00,
T.T.Jones Electrical £534.59, Morston PC £2.00, Weybourne PC £ 60.00, Sheringham Town Council £69.80, Mazars £158.62, RBL Poppy Appeal £25.00, B.Hill £10.00 (Prop: DT, Sec: PK - agreed).

(b) To receive verbal report on Insurance (Personal Accident Cover)(RB):
Nothing further to report.

(c) To consider Budget & Precept 2011 - 12 (papers circulated):
The Clerk reminded members that it is a legal requirement to have a considered and prepared budget and that this may be the last year that parish and town councils would not be capped or restricted as are County and District Councils. The Clerk summarised his working papers and it was agreed that they be accepted as a basis for discussion (Prop: GD, Sec: MR). He pointed out the projected balance at March 2011, after meeting commitments to March 2011, would be approx. £9k. Expenditure required for 2011-12 was approx. £13k assuming that funds were required for an election in May, 2011, grass verge cutting next season, and additional lighting. Referring to working paper 4 discussion took place regarding the light adjacent to 64, Priory Close and the expected replacement cost of £1,450. RB stated that the PC had built up reserves for lighting in recent years and it was agreed to arrange a site meeting with T.T.Jones Electrical and the Highways Engineer. A discussion followed regarding grass verge cutting which NNDC would not be carrying out next year. The Clerk had made some enquiries with the local school and private contractors but the only definite cost received todate was that of £75 per cut from NORSE (say £750 pa). The revenue/running costs for the remainder of 2010-11 and the following year commencing 1/4/2011 on the Clerks working papers (4) were broadly accepted by members and the Chair suggested, after hearing members thoughts, the PC was looking towards a standstill precept of £13,000 or a small increase of £500 back to the 2009/10 figure of £13,500. Looking at the various property bands RB suggested a small reduction was possible. DT was inclined towards the standstill budget as were other members and it was agreed that the Precept for 2011-12 would be £13,000 (Prop: MR, Sec: PK - agreed) as in the current year. The NNDC Precept Form was duly signed by the Chair (MK) and two members (RB & MR) and would be forwarded to the District Council as soon as possible.

(d) To note, for future consideration, the Norfolk CC savings proposals:
All members had received a copy of the NCC letter and the Clerk would be downloading, from their website, a copy of Norfolks Big Conversation and their Proposed Budget Savings 2011-14. This information would be circulated to members in order that a response could be agreed at the next meeting.

5. Planning:
(a) To note decisions/information received from NNDC since last meeting:
The Clerk had received an update on Planning Matters in relation to Town and Parish Councils which would be circulated

(b) To consider planning applications received since agenda printed:
None received.



(d) To consider NCC Minerals & Waste Development Plan documentation:
It was agreed to circulate the books/papers after an initial look through by RB who would summarise and highlight matters relating to Beeston Regis. RB pointed out that there would be a huge reduction in extraction rates because of the much lower house build numbers and he thought that the local stone pits would continue to work the same as in previous years. This was noted by members.

(h) LDF - incl. travellers sites and the SMP:
The Clerk had nothing further to report

(k) To further consider Affordable Housing in the parish:
The Clerk had written to NNDC asking for the Robyns Road land to be investigated and considered further. A copy of the District Councils reply to N.Lambs letter had been received and would be circulated to members. (N.Lamb MP was disappointed with the response). The architects (Parsons & Whittley) had provisionally agreed to attend the January, 2011 meeting to see if they could assist in forwarding an affordable housing project.

(l) To note appeal & consider Heath Barn, Britons Lane:
The Clerk had no further news. The appeal was next month.

(m) To consider PC's responsibilities re the AONB:
These had been duly considered.

(n) To consider licences issued by NNDC/NCC in the parish:
RB was still working on the list.

6. To consider Highways and Footpath Matters:
The Clerk reported that the pot-holes on Britons Lane (nr stone pit) had been dealt with by NCC Highways. DT stated that more had appeared and he would give a list of the locations to the Clerk for attention.
The new Highways Rangers would be visiting the parish soon and the Clerk was requested to draw the following to their attention :- weeds on footpath between Abbey Park and the A149, moss/weeds on footpath on southern side of Caxton Close, weeds and shabby appearance of the A149 railway bridge area, and weeds etc on path on western side of Abbey Park.
A parishioner had sent an e-mail regarding speeding traffic on Britons Lane and expressing concern for the future when the Tesco supermarket was built creating more traffic movements in this area. The Chair, with members permission, adjourned the meeting for the parishioner to address the meeting. She confirmed the points made in her e-mail regarding speeding, lorries and caravans using the road, too many vehicles using what is a narrow lane, and sat navs. sometimes guiding motorists down what is a minor road. She was pleased to note that the PC had objected to the Tesco store because of traffic congestion. Re-opening the meeting the Chair said that Britons Lane was a constant problem with the volume of traffic now using it. RB agreed as did all members. RB stated that notices banning Tesco construction site traffic from using Britons Lane would have to be in place when the work started on the new store. The Clerk was instructed to write to NCC Highways expressing concerns re the amount of traffic using Britons Lane, and its future problems, when matters would only get worse.
7. Meetings & Conferences (to receive reports and announcements):
GD reported that the Sheringham Preservation Society was looking for volunteers to manage and assist at its venues. The Secretary and possibly the Chairman were also resigning after many years.
DT stated that the Training Session at Weybourne was very good and the Clerk was instructed to write to SueLake (NALC) thanking her for the talk.

8. PC Assets:
(a) To note verbal report re lighting & consider replacement light (64, Priory Cl)
The Clerk reported numerous call-outs to the lighting contractors in recent weeks and stated that it had been one of the busiest months for many years regarding faults.
The light, adjacent to 64 Priory Close, had already been discussed during the budget talks at 4(c). It was agreed the Clerk arranges a site meeting before proceeding further. He was also instructed to complete claim forms to try and recover the costs associated with this matter as Norfolk CC Highways were responsible for the area of ground that had subsided and caused the problem.

9a. To consider maintenance of ditch east of Beeston Common:
The Clerk still had no further news regarding Sheringham Town Councils work on their side of the ditch. He was instructed to enquire with the Town Clerk regarding the likely commencement of the work.

9d. To receive report re village survey (Alternative Parish Plan):
The Chair and PK gave a report. Photocopies of the final draft would be produced at the weekend and it was agreed that members meet on Wed. 17th Nov. to collate/staple the questionnaires with a view to delivering in the near future.

9f. To consider car parking during Sunday Car Boot Sales:
The Chair and Clerk informed members that they were now aware of a planning application that had been submitted to NNDC regarding improving the existing entrance and creating a second one further to the east. This was noted by members.

9g. To further consider NNDC letter re Grass Verge Cutting:
The Clerk had approached the school and a local contractor as had been suggested and was awaiting replies regarding assistance with next seasons grass cutting. Financial provision had been made in the budget for 2011-12 and the Clerk had received a written quotation from NORSE in the sum of £75 per cut (say £750 pa). Further enquiries and consideration would be given to this matter before the commencement of next years grass cutting.

9h. To further consider Network Rails proposals regarding the level crossings:
The Clerk reported that there had been no reply from Network Rail to the PCs letter, but NCC Highways had replied and their letter was read to members. Members acknowledged that the way forward was mediation between Network Rail and the Caravan Park with the biggest issue being the use of Church Close as an access from the site. The junction with the A149 is extremely dangerous and is a poor alternative to using what is an accident free level crossing. The Clerk was instructed to reply to NCC Highways stating that the PC was bringing this matter to their attention because it believed no planning application was necessary for the Caravan Park to use Church Close as an access to the A149 but thought it to be a dangerous alternative to the existing level crossing. It was hoped NCC Highways would contact Network Rail as this would be a very significant road safety issue.

10. Quality Parish Status:
(a) To note training re Planning:
A training night had been arranged by NALC and NNDC for members at Blakeney on 15/11/10 (7 - 9pm).

11. To receive reports from District & County Councillors:
Apologies had been received from B.Hannah (NCC) and Mrs.Sweeney (NNDC)

12. To consider Sect.17, Crime & Disorder Act (incl. Police Report):
See page 1.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Sheringham Shoal Newsletter, Letter from Land Registry (agreed NIL return as no land owned), Letter from Active Norfolk, Thank you letter from Church re donation, N.Norfolk Pathfinder Newsletter, NNDC Agenda/Minutes and Playing Field Association Newsletter.
All correspondence would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
No public comments.

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wednesday 8th December, 2010 (7pm)

 

Minutes of the meeting held on 13th October, 2010 at the Scout HQ., Cromer Rd, Beeston Regis - commencing at 7pm.

Present: M.Knowles (Chair), R.Beckley, Mrs.M.Roffe, D.Thompson, G.Dyson, Mrs.M.Wright, P.Kemp and the Clerk. Also present were B.Hannah (NCC) and four members of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from B.Hill and M.Church. Apologies were also received from Mrs.A.Sweeney (NNDC).

1b. To receive Declarations of Interest on agenda items:
MK and RB both declared a prejudicial interest in item 5(e).

2. To approve the minutes of meeting held 8/9/10:
These had been circulated to members and were accepted as a true record (Prop: MR, Sec: DT - agreed).

3a. Resolution re Public Participation (requests to speak on specific items):
There were requests from the public to speak at item 5(e).

3b. To consider co-option of new members of the Parish Council:
Keith Hill had resigned because of work commitments and the PC now had permission from Electoral Services (NNDC) to co-opt two members. This was noted as was the fact that parish elections were getting closer and therefore those selected would become members for only a short period of time before having to re-stand.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £435 and A/C 10162140 £14,387. The second account had recently received the second half years precept money from NNDC (£6500). The Clerk gave explanations regarding the three payments scheduled on the agenda after which the following were approved :- C.Allen £70.00, P.Bullimore £348.88, W.Runton Scouts £100.00 (Prop: DT, Sec MR). It was noted that the W.Runton Scouts had now been paid for the hire of the hall in respect of the survey/questionnaire meetings.

At the Chairs suggestion it was agreed to take item 11 next.

11. To receive reports from District & County Councillors:
B.Hannah (NCC) updated members on police staffing changes and reminded members of the Government announcement on cutbacks scheduled for 20/10/10. He spoke of a recent PPG meeting when the surgery phone procedure was debated. After asking members if they had any questions he then left the meeting early to prepare for the District Council Tesco debate scheduled for the next morning.

4(b) To receive verbal report on Insurance:
RB had nothing further to report.
(c) To note External Auditors report for year to 31/3/10:
The Clerk read the report which in summary stated the accounts and records were of the required standard. The Clerk would display the statutory notice on the board. This was noted by members.

(d) To consider donation to BRPCC re upkeep of Church Graveyard:
It was agreed to donate the same sum as the previous year (£450) (Prop:DT, Sec:MW)

(e) To consider donation towards attendance at World Scouts Jamboree:
It was agreed that the PC was unable to donate to an individual for such purposes and members asked the Clerk to acquire the applicants home address so that they might send a private donation. (Prop: MK, Sec: MW).

(f) Initial discussion re Budget & Precept 2011-12:
The Clerk reminded members that detailed discussions would take place at the November meeting and the Budget working papers/details would be available prior to that date. In the meantime he reminded them to start thinking of expenditure that had not been budgeted for in the previous year such as parish council elections, grass verge cutting, and further lighting improvements. It was noted that the NNDC deadline for return of precept forms was 19/11/10.

5. Planning:
(a) To note decisions/information received from NNDC since last meeting:
Ref: PF/10/0292 - Extn at 2, Meadow Cottages - Appeal was dismissed.
The details would be circulated to members.

(b) To consider planning applications received since agenda printed:
None received.

(d) PO/10/1055 To consider dwelling adjacent to 4, Meadow Cottages:
The papers had been circulated to members and it was agreed to object to this application on the grounds that it was out of character with the conservation area. (Prop: DT, Sec: RB).

(e) To note & consider Network Rails proposals to close/restrict usage of the level crossings:
All members had received copies of the correspondence. MK and RB vacated their seats as councillors and joined members of the public after MR was appointed Chair for this item (Prop: DT, Sec: PK).
The Chair, with members permission, adjourned the meeting and invited comments from the floor. RB reported that the Church Close residents had met and discussed the proposals which could impact on them. The owners of the caravan site had indicated that they did not want to use Church Close as an access to their land and RB stated that this option had very serious road safety issues. He would like to see the PC pass a motion to assist and support Church Close residents in this matter. RB reminded members that NCC Highways, many years ago, had stated that they wished the main access to the caravan site to remain opposite the old lay-by leading to Beeston Hall Farm/School. MK confirmed that the caravan site owner had no desire to use Church Close and did not want to restrict the usage of their underpass. As in the past they wanted to be good neighbours and thought the solution remained with Network Rail and the installation of automatic barriers. N.Lamb MP had been contacted regarding this matter. The Chair suggested a letter to Network Rail expressing concerns was the way forward. Another parishioner informed the meeting that this was part of a nationwide move to close these old crossings following political pressure and recent accidents that were widely reported. It was suggested that installing automatic barriers would be very expensive.
The Chair, with members permission, re-opened the meeting.
PK thought a letter, expressing concerns, to Network Rail was necessary as the Church Close exit to the A149 was very dangerous. Other members agreed with this and also suggested a letter to NCC Highways was required to keep them informed of developments. It was agreed to write to Network Rail expressing the PCs concerns (Prop: DT, Sec: PK) and to NCC Highways (Prop: PK, Sec: MW). Both decisions were unanimous and five members voted.

MK and RB returned to the councillors seats with MK taking the Chair.

(h) LDF - incl. Travellers Sites and SMP:
The Clerk had nothing further to report.

(k) To further consider Affordable Housing in the parish:
The Clerk brought to members attention (1) A copy letter from N.Lamb MP to NNDC following his surgery visit to the parish (2) A letter received from NNDC (29/9) apologising for the delays and explaining the difficulties in finding a suitable site (3) A letter from Parsons & Whittley (architects) offering their assistance in forwarding an affordable housing scheme. In response to the District Councils letter it was agreed to the Robyns Road land being investigated further (Prop: MK, Sec: DT). It was also agreed to invite the architects to a future meeting in the new year.

(l) To note appeal & consider Heath Barn, Britons Lane:
The Clerk reported that enquiries are still ongoing and the appeal is in December, 2010.

(m) To consider PCs responsibilities re the AONB:
These had been duly considered.

(n) To consider licences issued by NNDC/NCC in the parish:
RB continued to compile the list of licences for the parish.

6. To consider Highways and Footpath Matters:
The Clerk reported that the NCC Highways Rangers Scheme started on 1/10/10 and teams would be visiting the parish approx four times per year. The PC would have to be prepared by compiling a list of jobs for them to tackle. The type of work was limited and only involved very basic maintenance. This was noted.
Following a letter received from NCC it was agreed that Road Safety should be a theme in the plan called Connecting Norfolk.
It was agreed that the Clerk contacts PCSO Baxter again in respect of parking on verges in Regis Avenue.
DT asked the Clerk to report further pot holes in the road adjacent to the entrance to the stone pits

7. Meetings & Conferences (to receive reports and announcements):
The Clerk reported his attendance at the Highways Open Day in Aylsham.
GD and the Clerk attended the AGM of the Norfolk ALC (papers to circulate).
PK attended the Upcher C/P AGM - he would circulate a written report.
MW attended a charity meeting (Hooke & Unknown Donor Charity).
The Clerk had no new announcements or invitations.

8. PC Assets:
(a) To note verbal report re Street Lighting:
The Clerk reported the following :-
Light out near 222 Cromer Road - problem rectified
Light removed because of subsidence near 64, Priory Cl - matter still ongoing
Lights near 43/44 Priory Close - reported to contractor.
Members asked that the bill in respect of 64, Priory Close be referred to NCC Highways (? Liability).
A further light out (opposite 8/10 Britons Lane) would be reported to the contractor.

9a. To note maintenance of ditch east of Beeston Common:
A letter received from Rob Lewis (NNDC Drainage Officer) was noted. The PC was still waiting for the clearance of brambles etc from the ditch on the west side by Sheringham Town Council.

9d. To receive report re village survey (Alternative Parish Plan):
PK reported that he was still waiting for the schools response regarding the production of the questionnaire. The Chair thought that the matter needed progressing soon and the forms delivered to households.

9f. To consider car parking during Sunday Car Boot Sales:
The Clerk reported that this matter was still ongoing.

9g. To further consider NNDC letter re Grass Verge Cutting:
The Clerk reported that he had obtained location maps and rough costs from NNDC. RB stated that there was sufficient resources in the village to deal with the grass cutting. The Clerk would obtain private estimates and make further enquiries before a decision was made at next months budget meeting.

10. Quality Parish Status:
(b) To consider newsletter:
The Chair reported that an article regarding the questionnaire would appear on the front page and he was now including a small report regarding the railway crossings. It was hoped it would be ready for distribution soon.

(c) To note future training:
A joint training session (Weybourne Village Hall, Wed. 20/10/10, at 7.30pm) was being attended by MR, GD, DT, MK, and MW.

11. District & County Councillors Reports - see page 1

12. To consider Sect.17, Crime & Disorder Act (Police Report):
The Clerk would circulate a copy of Nfk Police Authority News.
13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Reply from NNDC re Travellers site enquiry last month
NNDC "Economic Outlook"
Leaflet for prospective District Councillors.
Reply from NCC re our letter regarding financial cuts to Connexions.
Various NALC information
N.Nfk "Green Build 2010"
NCC magazine "Your Norfolk"
Nfk RCC mag. "Signpost"
"Being a Good Employer" - a book from the National Assoc. of Local Councils
Pathfinder newsletter
NNDC mins/agenda
All correspondence would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
The public had no comments.

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wednesday, 10th November, 2010. (7pm)
The Budget/Precept decision would be on the agenda.

 

 

Minutes of the meeting held on 8th September, 2010 at the Scout HQ., Cromer Rd.,
Beeston Regis - commencing at 7pm.

Present: R.Beckley (Chair), B.Hill, D.Thompson, P.Kemp, K.Hill, Mrs.M.Wright, M.Church, and the Clerk. Also present was PCSO.G.Baxter.

1a. To receive and consider apologies:
Apologies were received and accepted from M.Knowles and Mrs.M.Roffe. Apologies were also received from Mrs.A.Sweeney (NNDC) and B.Hannah (NCC).

1b. To receive Declarations of Interest on agenda items:
None received.

2. To approve the minutes of meeting held 11/8/10:
These had been circulated to members and were accepted as a true record. (Prop: DT, Sec: MW, - agreed)

3a. Resolution re Public Participation (requests to speak on specific items):
No members of the public in attendance.

3b. To consider co-option of new member of the Parish Council:
The Clerk informed members that the vacancy notice had not generated any enquiries and it was agreed to advertise in the September newsletter.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1614, A/C 10162140 £7887. The Clerk gave explanations regarding the four payments scheduled on the agenda after which the following were approved :- C.Allen £70.00, P.Bullimore £349.08, W.Runton Scouts £25.00 and Morston PC £156.27 (Prop: DT, Sec: PK).

The Chair, with members agreement, took item 12 next.

12. To consider Section 17, Crime & Disorder Act (incl. Police Report):
PCSO.Gary Baxter reported the theft of Diesel from the stone pits and two cases of criminal damage. He informed members that fixed penalty notices had been issued for vehicles parking on the verges in Regis Avenue. The Chair expessing concerns re the lack of communication asked about the recent carnival events held on Cookies Field. PCSO Baxter said that there had been a small number of disorder incidents and was the same as previous years. From the police point of view nothing special had occurred and public order was typical for this type of event.
The Chair thanked PCSO.Baxter for his report who then left the meeting.

(b) To receive verbal report on Insurance:
The Chair had no further news regarding this matter.



5. Planning:
(a) To note decisions/information received from NNDC since last meeting:
The Clerk reported that planning application PF/10/0292 (rear extension at 2, Meadow Cottages) had gone to appeal using the Fast Track Householder Written Representation Appeal method. The Clerk was instructed to circulated the papers and members had no further comment regarding this application.
(b) To consider planning applications received since agenda printed:
None received.
(d) PF/10/0920 - To consider Tesco's revised planning application:
The Chair reminded members that the Parish Council had already agreed in principle to a store on this site and invited comments from members. Concerns were expressed regarding traffic problems on the A149 adjacent to the application site and on Britons Lane with the increased number of vehicles if the store was built. PK was anxious to make sure that any affordable housing contributions were directed to the Sheringham area and not to the whole District Council area. B.Hill asked for a recorded vote and proposed that the Parish Council objects to the application; this was seconded by DT.
It was agreed to object to this application (5 votes for the proposal: BH, DT, MW, PK, and KH) - 2 votes against (RB, MC). The Clerk was instructed to write to NNDC accordingly citing concerns as above.
(e) To consider NNDCs New Housing Strategy:
A copy of the document had been circulated to members. The Chair said that the strategy appeared ok but Beeston Regis needed some affordable housing. This was already being pursued (see 5k). Members agreed not to respond to the strategy.
(h) LDF - incl. Travellers Sites and SMP:
A North Norfolk Pathfinder Newsletter had been received and would be circulated.
The Chair referred to a situation whereby it appeared that the temporary travellers site key (Cromer) was not available when it was required over the Bank Holiday weekend and caravans had to be diverted to the East Runton car park. The Clerk was instructed to write to NNDC regarding this matter (Prop: RB, Sec: MW).
(k) To further consider Affordable Housing in the parish:
No reply had been received from NNDC in response to the PCs letter.
MK and the Clerk had met with N.Lamb MP and had updated him on this matter. Our MP would be writing to the Chief Executive of NNDC as nothing in real terms had happened since he wrote in September, 2009. This was noted by members.
(l) To note appeal & consider Heath Barn, Britons Lane:
The Clerk had reported matters to NCC and NNDC who would be investigating. The Clerk was asked to keep B.Hannah (NCC) informed.
(m) To consider PCs responsibilities re the AONB:
These were noted.
(n) To consider licences isuued by NNDC/NCC in the parish:
RB continued to compile the list of licences issued in the parish.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Parking on verges in Regis Ave. - Fixed Penalty notices issued by the police.
A letter from a parishioner concerning an overgrown hedge on the northern side of the Priory Maze had been considered by NCC Highways who were unable to help.
RB asked members to note that FP17 (footpath running parallel with railway line near camp-site) had been well cut.

7. Meetings & Conferences (to receive reports and announcements):
As reported at item 5k the Chairman and Clerk had met with N.Lamb MP.
The Clerk and GD would be attending the NALC AGM at Narborough on 11/9/10.
Training, organised by Weybourne PC, would be attended by 5 members on 20/10/10.
RB reported that GD had attended a Sheringham Preservation Society meeting.

8. PC Assets:
(a) To note verbal report re street lighting:
The first light in Caxton Close had been partially blacked out as agreed.
A light near the garage on the A149 had been reported (on all day).

9a. To consider maintenance of ditch east of Beeston Common:
Members had received a copy of an e-mail regarding 48, Abbey Park and the Clerks subsequent acknowledgement/reply. This was noted and the Clerks reply was confirmed.

9d. To receive report re village survey (Alternative Parish Plan):
PK reported on the working groups meeting (1/9/10). The representative from the school had not attended and therefore the matter of the school assisting with the production of the questionnaire had not been progressed. It had been suggested that the working group assists with the delivery of the questionnaire which was hoped would be in conjunction with the next newsletter. PK had doubts that it would be ready in time to meet the newsletter timetable.

9f. To consider car parking during Sunday Car Boot Sales:
The Clerk reported that meetings were still ongoing.

9g. To consider NNDC letter re Grass Verge Cutting:
All members had received a copy of the letter informing them that only NCC Highways safety cuts would be carried out next year (season 2011). The Clerk was instructed to make further enquiries regarding costs, locations etc and report back to the Parish Council in order that budget provision could be provided if members decided to arrange further cuts.

9h. To note NNDC Dog Control Orders:
Members had received a copy of the District Council letter which was noted.

10. Quality Parish Status:
(a) Revisit & Review Register of Interests:
The Clerk reminded members to consider what they had registered as interests with the NNDC Monitoring Officer.

(b) To consider newsletter (September issue):
It was agreed that the Parish Survey be the lead article on this issues front page. Subjects also needing to be included were (1) Grass Cutting 2011 (2) Parish Council Vacancy and (3) Decision re Grit Bins.

(c) To note future training:
The Clerk confirmed the attendance of MR, GD, PK, KH, and MC at the joint training session with Weybourne PC. (Weybourne Village Hall, 20th October, 7.30pm).
11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report)
See page 1.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Dereham/Holt CAB - Annual Report 2009/10 and letter.
Sheringham Carnival Committee - Letter acknowledging the PCs concerns.
Norfolk CC. - Letter re new electronic planning applications.
NALC - Booklet re Being a Good Employer.
NALC - Various information.
All correspondence would be circulated as usual.

14. Resolution re Public Participation:
No members of the public in attendance.

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wednesday, 13th October, 2010. (7pm).

 

 

 

Minutes of the meeting held on 11th August, 2010 at the Scout HQ., Cromer Rd., Beeston Regis - commencing at 7pm.

Present: M.Knowles (Chair), Mrs.M.Roffe, D.Thompson, K.Hill, G.Dyson, M.Church, R.Beckley, Mrs.M.Wright, P.Kemp and the Clerk. Also present were B.Hannah (NCC), Mrs.A.Sweeney (NNDC) and one member of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from B.Hill.

1b. To receive Declarations of Interest on agenda items:
None received.

2. To approve the minutes of meeting held 14/7/10:
These had been circulated to members and were accepted as a true record. (Prop: DT. Sec: MK - agreed).

3a. Resolution re Public Participation (requests to speak on specific items):
Prop: MK, Sec: RB) - No requests to speak on agenda items.

Following the Chairs suggestion it was agreed to take item 11 next.

11. To receive reports from District & County Councillors:
B.Hannah (County Councillor) spoke of the cuts going ahead with "Connexions" (part of Childrens Services) which provided help for young and vulnerable people in finding employment etc.. This was a decision he disagreed with. MR said that she thought this would create long term problems and would require even more money in the future than was being saved at present. It was agreed to send a letter to NCC Childrens Services expressing concerns regarding these cut backs. BH also referred members to the Dog Banning Orders recently announced by NNDC. and to the efforts being made to solve the car parking problems on car boot sale days. He stated that meetings were still ongoing regarding the latter and he was more optimistic that solutions might be found.
Mrs.A.Sweeney (NNDC) stated that she had attended talks on a new Draft Health Strategy and on Domestic Violence. She informed members that all the street signs were now in place. Everybody at NNDC was waiting for the news re Government Grants and the expected heavy reductions.
The Chair thanked BH and AS for their reports after which they left the meeting.


3b. To consider co-option of new member of the Parish Council:
The Clerk informed members that there is a vacancy notice on the parish notice board and reminded them that an eleventh member needs to be appointed a.s.a.p. It was agreed to place a further advertisement in the next newsletter.




4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £791, and A/C 10162140 £9386. The Clerk gave explanations regarding the five payments scheduled for payment after which the following were approved :- C.Allen £70.00, P.Bullimore £348.28, West Runton Scouts £25.00, T.T.Jones Electrical £152.57, and S.L.C.C. £82.00 (Prop: DT, Sec: MR, - agreed)
(b) To receive verbal report on Insurance:
RB reported that there was no further news regarding extending the maximum age of councillors on the Personal Accident Section of the PCs Insurance.
(c) To Review Financial Regulations:
It was agreed to increase the figure from £500 to £1000 when the PC is required to invite tenders for goods and services. See 11.1 (b) at page 6. This figure would consequently be amended at (g) and (h) also on page 6. (Prop: RB, Sec: DT - agreed). Subject to this amendment the Financial Regulations were agreed.
(d) To note Internal Auditors Report & confirm appointment of Int. Auditor:
The Internal Auditors Report, which had been circulated to members, was noted. No problems were reported and the IA was happy with the PCs systems and records.
Mr.S.Meakin was appointed as the PCs Internal Auditor for the year 2010-11 (Prop: MR, Sec: GD - agreed) and the Clerk would write to him accordingly.

5. Planning:
(a) To note decisions received from NNDC since last meeting:
None received.
(b) To consider planning applications received since agenda printed:
None received.
(h) LDF - incl.Travellers Sites and SMP:
There was nothing further to report.
(k) To further consider Affordable Housing in the parish:
RB reported on a newspaper article in which the Chief Executive of NNDC stated that they remained committed to providing additional affordable housing. It was agreed, that because of the length of time Officers were taking at NNDC to progress the Beeston Regis situation, that the Clerk writes to NNDC regarding this matter. (Prop: PK, Sec: DT). The Chair and RB would liaise with the Clerk constructing the letter.
(l) To note appeal and consider Heath Barn, Britons Lane:
The Clerk informed members that an appeal had been lodged in respect of this site and the hearing date was 14th December, 2010 (10am) - NNDC Offices. There was a brief discussion regarding what appeared to be forms of building activity, including soil movement, and the Clerk was requested to contact NNDC and NCC regarding this (Prop: DT, Sec: MR - agreed)
(m) To consider PCs responsibilities re the AONB:
These were noted.
(n) To consider licences issued by NNDC in the parish and note carnival event:
RB summarised what had happened in the two weeks prior to the Sheringham carnival events on Cookies Field. The Chair pointed out that there appeared to be no major incidents and things seemed to be well organised. RB agreed but expressed concerns regarding the lack of information and consultation with the PC. Members agreed that overall there had been no real problems but asked the Clerk to write to the Sheringham Carnival Committee requesting that they keep the PC informed if they use the site again and also congratulating them regarding the organisation of this years events. (Prop: MK, Sec: MR).
RB stated that it would be useful to have a list of all licences issued for the parish by the authorities concerned and it was agreed he completes the records he had already started.

6. To consider Highways and Footpath Matters (incl. Grit Bins):
The Clerk reported on the following :-
Path between Maze and Priory Ruins, overgrown - work carried out.
Path between Abbey Pk and A149, overgrown - " " "
Minor subsidence on paths in Priory Cl (nr 23 & 57) " " "
Damaged path near the village sign " " "
Parking at start of Priory Close - Clerk has e-mailed PCSO Baxter
Parking on verges in Regis Avenue " " " " "
Pot Holes in Britons Lane nr Carter Concrete - reported to NCC Highways
Chain link fence nr path, east of Britons Lane " " " "
It was agreed, after further discussion, to not pursue the purchase of further grit bins.
It was agreed that the Clerk again contacts PCSO.Baxter regarding the parking problems as above.
The letter from NCC re the Review of Waiting Restriction Traffic Regulation Orders
had been circulated to members who agreed there was no objections but stated that real enforcement was necessary for who ever monitored and policed parking.

7. Meetings & Conferences (to receive reports and announcements):
NALC - AGM on 11/9/10 - Narborough Village Hall - GD,PB, ? KH to attend.
It was agreed the Chairs name be put forward for the draw for attendance at the Buckingham Palace Garden Party next year.

8. PC Assets:
(a) To note verbal report re street lighting:
The Clerk reported that approx. 25% of the light adjacent to 18, Priory Close had been blacked out as instructed. The contractors had informed the Clerk that a similar job could be carried out, and would be effective, on the first light in Caxton Close. It was agreed the Clerk instructs T.T.Jones Electrical to carry out the work.

9a. To consider maintenance of ditch east of Beeston Common:
No further news.

9d. To receive report re village survey (Alternative Parish Plan):
PK and GD reported that the next meeting of the working group would be on 1/9/10 when printing costs, delivery, and collection of the questionnaire would be discussed. The Chair and members thanked PK for all his work on drafting the questionnaire and hoped it would be available for delivery with the next newsletter.

9f. To consider car parking during Sunday Car Boot Sales:
See page 1, item 11 (report by B.Hannah)




9g. To consider purchase of photocopier:
All members had received a copy of the Clerks report. A capital cost of approx £400 would be shared by three PCs and revenue costs of approx 2p per copy would be charged according to usage. After discussion it was agreed to purchase a copier.
(Prop: MR, Sec: DT)

9h. To consider Norfolk Fire Authority safety Plan 2011-14:
It was agreed not to respond as a corporate body as members had received papers and could respond as individuals.

10. Quality Parish Status:
(a) To review PCs Standing Orders:
Members had received a copy of the SOs and the item was brought forward from last months agenda. It was agreed that the first part of 17(b) should be deleted and subject to this amendment the Standing Orders were approved. (Prop: MK, Sec: RB).
(b) To consider Newsletter (Sept.issue):
It was agreed that the front page of the next issue would feature the questionnaire. It is important to give as much publicity to the survey as possible. The Clerk had obtained a list of properties in the parish from NNDC which would aid delivery more than the Electoral Roll - copies would be provided to members prior to the next newsletter delivery. The Chair asked members to consider articles for the next issue.
(c) To consider future training:
A training session had been arranged at Weybourne Village Hall (Wed.20th October, 7.30pm) and members agreed to attend (MR, GD, PK, KH, and MC).

11. District & County Councillors Reports:
See page 1.

12. To consider Sect.17, Crime & Disorder Act (incl. Police Report):
No PCSO. in attendance.

13. To receive Correspondence (not included in agenda items above):
The following had been received :-
Norfolk Police Authority, Local Policing Plan 2010-13.
N.Lamb MP., Village Tour 2010 - at Beeston Regis on Thurs 2/9/10 at 3.15pm.
Report re Potter Heigham Good Neighbour Scheme.
NALC - Annual Report 2009-10.
Sheringham Shoal Windfarm - Newsletter.
NNDC - notice re Cash Office closure at Cromer.
NNDC - Agenda & Minutes.
All correspondence would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: MK, Sec: RB - agreed - no comments from the public.

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wed. 8th September, 2010. (7pm).
The Chair offered his apologies for this meeting.

 

 

Minutes of the meeting held on 14th July, 2010. at the Scout HQ., Cromer Rd., Beeston Regis commencing at 7pm.


Present: M.Knowles (Chair), M.Church, D.Thompson, G.Dyson, K.Hill, Mrs.M.Wright, R.Beckley and the Clerk. Also present were B.Hannah (NCC) and Lucinda Leonard (Norfolk RCC)

1a. To receive and consider apologies:
Apologies were received and accepted from P.Kemp, B.Hill, and Mrs.M.Roffe.
Apologies were also received from PCSO.Baxter.

1b. To receive Declarations of Interest on agenda items:
None received.

2. To approve the minutes of meeting held 9/6/10:
These had been circulated to members and were accepted as a true record. (Prop; RB, Sec: MW).

At the Chairs suggestion it was agreed to take items 9(g) and 11 next.

9g. To receive presentation re Norfolk RCCs "Good Neighbour Project":
The Chair introduced Lucinda Leonard who was a Development Worker for the Norfolk RCC. She stated that the project He informed members thatwas already successful in 20 villages in Suffolk and was now active in Potter Heigham, Ryburgh, and Little Snoring in Norfolk. It was a simple concept to assist parishioners with small tasks or befriending and the point of contact was a mobile phone. A small committee needed to be formed to get the scheme up and running which she anticipated would cost approx. £500 p.a., the main costs being for the phone and insurance. Calling a public meeting and advertising in the newsletter was a good way to generate interest, and from that point form a committee; then your workers/volunteers could be established. CRB checks would be needed to be carried out on the volunteers. The Chair and members had a positive reaction to the talk and thought BRPC should proceed further. A question might be incorporated in the questionairre going out to parishioners with a view to calling a meeting in late autumn. The Chair thanked Ms.Leonard who left the meeting.

11. To receive reports from District & County Councillors:
B.Hannah (NCC) stated that meetings regarding 9f were still ongoing and he invited the Chair to the next meeting. He was more optimistic that this long running problem might be solved. RB expressed disappointment that the police did not attend car boot sales to try and alleviate the problems. Before BH left the meeting RB mentioned the on-going problems associated with the Kingswood Centre.
The Chair thanked B.Hannah who then left the meeting.

3. Resolution re Public Participation (requests to speak on specific items):
No members of the public present.


4. Finance:
(a) To approve invoices for payment and note bank balances:
The Clerk asked members to note receipt of last years VAT in the sum of £366.39 and informed members that a cheque for members training(£80 - 2 members @ £40) (see item 7 in June minutes) had been cancelled as better value could be obtained by arranging a group training session rather than paying for individuals attendance at another meeting. The current bank balances were as follows :- A/C 10162132 £2,213 and A/C 10162140 £9,386. The Clerk gave explanations regarding the five payments scheduled for payment after which the following were approved :- C.Allen £70.00, P.Bullimore £358.18, W.Runton Scouts £ 25.00, S.Meakin £65.00, and NNDC.£659.88 (Prop: DT, Sec: MC - agreed).
KH expressed concerns regarding the cost of emptying dog bins.
(b) To receive verbal report on Insurance:
The Clerk informed members that a problem had occurred in respect of extending the maximum age of councillors on the Personal Accident section of the PCs insurance. The request from the underwriters of Aon to obtain doctors statements in respect of two councillors (over 75 yrs) seemed completely unreasonable and the matter had been referred to the Norfolk Assoc. of Local Councils. The Clerk understood that this had then been referred to the National Association. RB confirmed the situation and said that he and the clerk would be reporting back to members as soon as possible.
(c) To review Financial Regulations:
It was agreed the Clerk circulates a copy of the FRs and members would consider this matter at the next meeting.

5. Planning:
(a) To note decisions received from NNDC since last meeting:
None received.
(b) To consider planning applications received since agenda printed:
None received.
(h) LDF - incl. Travellers Sites and SMP (Strategic Envir.Assessment):
RBs reply (copied to members) in respect of the Strategic Environment Assessment was noted. RB pointed out that the SMP (for our area) was not yet approved. He also stated that permanent gypsy sites were now off the agenda as the EERA, who imposed sites on the district councils, was being disbanded.
(k) To further consider Affordable Housing in the parish:
The Clerk reported that the NNDC. Housing Enabling Officer was still waiting for the planners response to suggested sites. However the Clerk had also been informed that funding may also become a serious problem with the current economic situation. RB disagreed and referred to private projects that appeared to progress faster than public sector schemes. He thought that the PC must press planners to move forward. The Chair asked RB to keep the PC informed of the progress of other projects and members noted that Beeston Regis was at least in the Forward Programme to 2015.
(l) To discuss future use of the Priory Site:
All members had received copies of the letter addressed to the Church from the secretary of the Historic Buildings Trust. After a brief discussion it was agreed to leave this matter.
(m) To consider PCs responsibilities re the AONB:
These were noted.


6. To consider Highways and Footpath matters (incl Grit Bins):
The Clerk reported on the following:-
Grit Bins - Regis Ave & Abbey Park - apologies from Chair/Clerk as still o/s.
Parking on verges/pavements in Regis Ave - referred to police who are taking action.
Fence on east of Britons Lane - To be referred to Highways.
Path leading from Abbey Pk to A149 - overgrown and already reported to Highways.
(Members thanked DT for clearing the worst of the weeds/brambles on this path)
Community Rangers Scheme - noted but not yet in this area.
The Clerk was asked to deal with the following new matters :-
Pot Holes on Britons Lane adjacent to Heathside (to be referred to Highways)
Dangerous parking around entrance to Priory Close (to be referred to police)
Path between Priory & Maze overgrown - to be referred to NCC Countryside Officer.

7. Meetings & Conferences (to receive reports and announcements):
The Clerk gave a brief report on his attendance at the NNDC Area Forum (Holt) and at the NALC/SLCC Summer Conference (Norwich). Information would be circulated to members and he stated how impressed he was in respect of the Summer Conference both with the organisation of the event and with the content of the agenda.
MW and RB gave a brief report on their recent attendance at the Hooke Charity meeting. GD also reported on his attendance at the recent meeting of the Sheringham Preservation Society.

8. PC Assets:
(a) To note verbal report on Street Lighting:
The Clerk reported on the light adjacent to 18, Priory Close following RBs discussion with a parishioner who lived nearby. After discussion it was agreed to "black out" the west side of this light ensuring at the same time that the light was adequate for the footpath next to it. The Clerk was also instructed to ask T.T.Jones Electrical whether it was possible for similar work to be carried out on the light adjacent to 1, Caxton Close, again without restricting too much light to the footpath.

9a. To consider maintenance of ditch east of Beeston Common:
The Chair reported on his meeting with members of Sheringham Town Council and the Drainage Officer from NNDC (Rob Lewis). He informed members that Sheringham Town Council had agreed to clear their side of the ditch and suggested that BRPC should monitor the situation before writing to parishioners living adjacent to the ditch. This was agreed. RB reported on his attendance at a parishioners house in Sheringwood regarding a surface water problem.

9d. To receive report re village survey (alternative parish plan):
GD reported on behalf of the working group stating that a second meeting had taken place when amendments had been made to the draft questionnaire. PK had worked very hard on producing a proof and discussions on receiving replies and collating information was ongoing. The next meeting was on 1/9/10. RB suggested that the latest version be available to members in order that any comments and input could be fed back to the working group.

9f. To consider car parking during Sunday Car Boot Sales:
This item was covered under item 11 (B.Hannahs report) - see page 1.
9g. - see page 1.

9h. To consider Norfolk Fire Authority Safety Plan 2011-14:
Members agreed to circulate this and place the matter on the next agenda.

10. Quality Parish Status:
(a) To review Parish Councils Standing Orders:
The Clerk was instructed to circulate a copy of the SOs and place this item on the next agenda.

(b) To note Qtly. Newsletter (June 2010):
This had been published and delivered to households in the parish. It was noted that Runton PC had commenced producing a newsletter.

11. - see page 1.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
The Clerk reported on an incident at 43, Abbey Park which had been dealt with by the police. A copy of "Sheringham Outcomes" would be circulated by the Clerk

13. To receive Correspondence (not included in agenda items above):
The following had been received :_
NNDC Agenda & Minutes
Cromer & Sheringham Arts and Literary Festival brochure.
Green Build Event at Felbrigg Hall - 11th & 12th September.
Norfolk Police Authority - letter regarding restructuring.
Norfolk RCC - information re Alternative Transport Methods.
NCC - "Your Norfolk" magazine.
Norfolk Accident Rescue Service - letter requesting donation.
Letter re Triton Knoll Offshore Windfarm (off Lincolnshire)
N.Nfk Pathfinder Newsletter.
Announcement from NNDC re forthcoming New Housing Strategy.
All correspondence would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
No members of the public present.

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wed. 11th August, 2010. (7pm).

 

 

Minutes of the council meeting held on 9th June, 2010 at the Scout HQ., Cromer Rd.,
Beeston Regis commencing at 7pm.

Present: M.Knowles (Chair), R.Beckley, Mrs.M.Wright, M.Church, P.Kemp,
G.Dyson and the Clerk. Also present were two members of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from D.Thompson, Mrs.M.Roffe, and B.Hill.
Apologies were also received from B.Hannah (NCC).

1b. To receive Declarations of Interest on agenda items:
None received.

2. To approve the minutes of meeting held 12/5/10:
These had been circulated to members and were accepted as a true record. (Prop: GD, Sec: MW)

2a. To consider co-option of new member for parish council:
Two people had expressed an interest in joining the council and their CVs had been circulated to members. The Clerk informed members that one of these people had withdrawn when he was requesting their attendance at this meeting. Keith Hill confirmed his wish to join the parish council and at the Chairs request he left the meeting whilst his application was discussed. After a brief discussion it was unaminously agreed that Keith Hill be co-opted and he was called back to the meeting and informed accordingly (Prop: RB, Sec: MK). He duly signed his Declaration of Acceptance of Office and the Clerk informed him that he had 28 days to submit his Interest forms to NNDC. The Clerk would inform NNDC of his co-option. The Chair welcomed Keith Hill to the parish council.

3. Resolution re Public Participation (requests to speak on specific items):
Prop: MK, Sec: RB - agreed. There was no requests to speak on agenda items and the Chair re-opened the meeting and moved on.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132, £676 and A/C 10162140, £11386. The Clerk gave explanations regarding the six payments scheduled for payment after which the following were approved :- C.Allen £70.00, P.Bullimore £360.08, W.Runton Scouts £25.00, Upcher C/P £5.00, T.T.Jones Electrical Ltd £122.65, and Aon Ltd £2.63 (Prop: GD, Sec: PK - agreed). Referring to the insurance payment to Aon Ltd. RB stated that he was concerned that Aon had requested medical statements regarding two councillors before fully accepting the PCs request to extend the Personal Accident Insurance for members beyond the age of 75. The Clerk would liaise with the members concerned to ascertain their personal feelings regarding this and it was agreed to take this matter up with NALC.



(b) To approve Financial Statements & Audit Returns (31.3.10):
Financial Statements, copies of the Audit Return and other information had been given to members with their agendas. The Clerk referred them to pages 7 and 8 of their pack (Section 1, Accounting Statements and Section 2, Annual Governance Statement of the actual Audit Return). The Income and Expenditure Statement on page 2 of councillors packs, giving full details of the years financial transactions was discussed . The Clerk pointed out that Income was up approx. £2k on the previous year and Expenditure was down approx. £2k giving increased balances of approx £4k compared to 31.3.09. This was noted by members and the Chair pointed out that the grant of £500 received was earmarked for the parish survey and not part of the normal income. After further discussion it was agreed to approve the Financial Statements including the Audit Return, Section 1, Accounting Statements, and Section 2, Annual Governance Statement (Prop: RB, Sec: MW).

5. Planning:
(a) To note decisions received from NNDC since last meeting:
PF/10/0300 - Retention of Field Shelter etc. at Bumblebarn, S'Wood - permission.
PF/10/0292 - Erection of 2 storey rear extn at 2, Meadow Cottages - refused
The Clerk had also received an e-mail regarding an enforcement notice being served in respect of the building work adjacent to Heath Barn, Britons Lane.
The above information was noted by members and the Clerk would circulate the detailed letters.
(b) To consider planning applications received since agenda printed:
None received.
(h) LDF - incl.Travellers Sites and SMP (Strategic Environ. Assessment):
The Clerk informed members that consultation papers had been received regarding the Strategic Environmental Assessment for the SMP from NNDC. It was agreed to obtain the disk and RB would consider whether circulation of all the documents was necessary. The Clerk would also enquire of the deadline in July by which responses were required.
RB spoke of the Permanent Travellers Sites and informed members that the pitches being forced on to District Councils may no longer apply as the EEDA was being disbanded under the new government. He reminded members that in his opinion there was no need for permanent travellers sites.
(k) To consider further Affordable Housing in the parish:
The Clerk had still not heard from NNDC. The Housing Enabling Officer was still waiting for the Planning Dept. to give a response to the sites they had put forward. This was noted by members.
(l) NCC Minerals/Waste LDF - Core Strategy Consultation:
RB had produced a summary document for members . The number of houses quoted in the Regional Spacial Strategy was now in question following recent government announcements and therefore NCC needed to re-visit extraction projections he said.
It was agreed that there was no need to comment at present but wait for the Site Specific Proposals document when the Britons Lane site would need to be considered.
(m) To consider PCs responsibilities re the AONB:
RB reminded members that there was a legal requirement for parish and town councils to consider the AONB in all their deliberations and it was agreed to place this matter on the monthly agendas.


6. To consider Highways and Footpath Matters (incl.Grit Bins):
The Clerk reported on the following :-
Path subsidence adjacent to 48, Abbey Pk - Path now re-constructed.
Path damage near village sign - programmed by Highways for patching.
Dogs fouling footpaths in Britons Lane - reported to NNDC Dog Wardens.
Dangerous Electrical Installation near railway bridge - reported to EDF Energy.
Long stay car in Housing Assoc. car park - no further action.
Grit Bins - Regis Ave & Abbey Pk - Chair and Clerk to investigate further.
The above was noted by members.
A letter had been received from a parishioner expressing concern regarding vehicles parking on the verges/pavement in Regis Avenue. Following considerable money being spent on improvements by NCC Highways in the past year it was agreed to ask the police to deal with this matter as they had done previously. The Clerk would write back to the parishioner accordingly.
MW again raised the subject of heavy vehicles using Britons Lane where there is a
7.5 ton weight limit in operation. Following RBs suggestion it was agreed that members collect evidence of this for onward transmission to the police.

7. Meetings & Conferences (to receive reports and announcements):
Invitations had been received in respect of the following :-
Cromer & Sheringham Arts/Literary Festival - 12/6/10 - PK will be attending
NNDC Area Forum - 24/6/10 - Holt Comm.Centre - MK, GD and Clerk to attend
NALC/SLCC. Joint Conference - 13/7/10 - Norwich (£40) - Chair or Clerk to attend
NALC. Training - Southrepps - 1/7/10 - £40 per delegate - MR & MC to attend.
Reports :-
RB reported that he had attended a Kingswood Meeting as a representative of the PC when discussions took place regarding a possible Norwich City FC Academy event. NNDC Environmental Health also attended the meeting.
MW had attended a charity meeting (Hooke and Unknown Donor) when the sale of charity land was discussed. A parish council representative was required to take the place of Mike Bliss who recently resigned as a parish councillor. It was agreed that Roy Beckley joins Maisie Wright as the PCs reps. (Prop: MK, Sec: PK). The Clerk would write to the charity accordingly.

8. PC Assets:
(a) To note verbal report re street lighting:
The Clerk informed members that the contractor had to be called to attend lights that had become faulty in Priory Close. This was noted. KH reported a further light that needed attention adjacent to 13, Caxton Close. The Clerk would inform the contractors accordingly.
(b) To note information from NNDC re the Bottle Bank:
The Clerk asked members to note that the weight of glass collected was down in the year to 31/3/10 compared to the previous year (08/09 = 14.08 tons, 09/10 = 12.85 ton)

9a. To consider maintenance of ditch east of Beeston Common:
The Clerk had no further news.

9d. To receive report re village survey (Alternative Parish Plan):
PK reported on behalf of the working group who would be meeting again next week.
PK advised the group on the PCs progress todate and distributed example questionnaires asking for the groups thoughts on them. It was agreed PK would produce a draft questionnaire for the next meeting and the school could do the analysis work with the completed returns at the appropriate time. To obtain a high return of questionnaires they would be collected or picked up in a clear self-seal envelope. Advertising the questionnaire in the parish could be started and it was hoped to distribute it with a quarterly newsletter. The Chair asked for the councils thanks to Paul Kemp be recorded for the high amount of work he had put into this project.

9f. To consider car parking during Sunday Car Boot Sales:
Meetings and discussion was still ongoing between B.Hannah (NCC), NCC Highways, and the proprietor. This was noted.

9g. To consider Norfolk RCCs "Good Neighbour Project":
A representative from the Norfolk Rural Community Council would attend the July meeting.

10. Quality Parish Status:
(b) To consider Qtly. Newsletter (June 2010):
This would include the Annual Report and the Financial Statement. The Chair and Clerk would liaise on its production.

11. To receive reports from District & County Councillors:
No reports were available.

12. To consider Sect.17, Crime Disorder Act (incl.Police Report):
In the absence of the PCSO. the Chair moved on.

13. To receive Correspondence (not included in agenda items above):
The following had been received :- North Norfolk Pathfinder Newsletter, Press report re removal of debris on beach, NNDC photographs/letter re beach clearance.
These would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: MK, Sec: RB, agreed) - adjourned - no comments etc - meeting re-opened.

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wed. 14th July, 2010 (7pm).
PK asked for his apologies to be noted.

 

 

Minutes of the Annual Parish Council Meeting held on 12th May, 2010 at the Scout Headquarters, Cromer Road, Beeston Regis, commencing at 7pm.

Present: R.Beckley (Chair), Mrs.M.Roffe, D.Thompson, Mrs.M.Wright, G.Dyson, P.Kemp and the Clerk.

1a. Election of Chairman & Declaration of Acceptance of Office:
The Clerk reminded members re standing orders on appointments (S.O. 15) and the Chair confirmed to members that he wished to step down as he had indicated at the annual parish meeting. It was proposed by MW and seconded by PK that Mike Knowles be elected Chairman for the coming year. MK had already indicated his willingness to stand to RB and the Clerk. This was agreed unaminously and the Clerk would arrange for Mike Knowles to sign his Declaration of Acceptance of Office as soon as possible. The Clerk would notify NALC and NNDC accordingly and RB remained in the Chair.

1b. Election of Vice-Chair & Declaration of Acceptance of Office:
RB indicated that he would like to assist MK in his new role as Chairman and it was proposed by MR and seconded by DT that R.Beckley be elected Vice-Chairman for the coming year. This was agreed unaminously and RB duly signed his Declaration of Acceptance of Office which was witnessed by the Clerk. RB remained in the Chair for the meeting.

1c. To receive and consider apologies:
Apologies were received and accepted from M.Knowles and B.Hill. Apologies were also received from B.Hannah (NCC) and Mrs.A Sweeney (NNDC). The Chair informed members that M.Bliss had tendered his resignation from the council and the Clerk had notified NNDC accordingly with the statutory vacancy statement now placed on the notice board. The Chair recorded his thanks for all the work carried out by M.Bliss in the past and read from his resignation letter which indicated his willingness to help the parish council whenever possible and suggested possible questions in regard to the parish survey.

1d. To receive Declarations of Interest on agenda items:
None declared.

2. To approve the minutes of meeting held 14/4/10:
These had been circulated to members and were accepted as a true record. (Prop: DT, Sec: GD - agreed).

2a. To consider co-option of new member for parish council:
With the resignation of Mike Bliss there was a possibility of the PC having to co-opt two people for the council. The Clerk informed members that two people, interested in serving on the council, had now submitted their CVs. This was probably as a result of the distribution of the recent newsletter which contained the vacancy advert. The CVs would be circulated to members and must remain confidential. The Chair was hopeful that NNDC would give the PC clearance to co-opt for the second vacancy in time for the June 9th meeting when he hoped that both vacancies might be filled. This was noted by members.

3. Resolution re Public Participation (requests to speak on specific items)
No members of the public were present.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The Clerk informed members that the first half years precept money had been received in respect of 2010-11. The current bank balances were as follows :-
A/C 10162132 £106, A/C 10162140 £13,017 - this was noted by members. The Clerk gave explanations regarding the four payments scheduled for payment after which the following were approved :- C.Allen £70.00, P.Bullimore £360.50, West Runton Scouts £50.00, and M.Wright £8.36 (Prop: DT, Sec: PK, - agreed). The Clerk was requested to speak with C.Allen regarding glass clearance near the bottle bank.
(b) To consider Insurance Review & Annual Premium (£637.95):
The Chair reported on his annual review which would be circulated to members. He reminded members of the declarations that they needed to make and pass to the Clerk before renewal on 1/6/10. He recommended that in Section A (Property) that the old Hansol Computer is deleted and the words Desk Top Computer inserted as well as adding the second notice board which appeared to be missing from the schedule. Under Section F (Personal Accident) he recommended that the members age limit be raised to 85 years. Members agreed with the recommendations and agreed to pay the renewal premium which the Chair stated was still good value (Prop: DT, Sec: PK).
(c) To confirm Bank Mandates for 2010-11:
The following were approved for the financial year 2010-11 :-
E-on £179.48 (Direct Debit) Monthly - supply of electricity.
T.T.Jones Electrical £64.31 (Standing Order) Monthly - street light maintenance.
(Prop: MR, Sec: DT - agreed).
(d) To consider Donation to the Citizens Advice Bureau:
The Clerk brought this matter to members attention following the recent annual parish meeting when parishioners supported the idea of a donation to the CAB who were responsible for the part-time sessions in Sheringham at the Jesu premises. After discussion it was agreed to donate the sum of £50.00 (Prop: DT, Sec: PK - agreed)

5. Planning:
(a) To note decisions received from NNDC since last meeting:
PF/10/0219 - Extension at Meadowside, Church Close - Permission given
PF/10/0255 - Extension at Radway, Church Close - Permission given
The above were noted by members and the Clerk would circulate the detailed letters.
(b) To consider planning applications received since agenda printed:
None received.
(h) LDF - incl. Travellers Sites and SMP:
A letter had been received from AECOM regarding the formal consultation on the Shoreline Management Plan. There will be drop in sessions, surgeries, and much information available with the consultation running until 19/7/10. The letter would be circulated to members. The Chair did not have anything to report regarding the LDF and Travellers Sites. DT asked for a newspaper article to be circulated regarding Travellers Sites and wondered if NNDC would write to the new government on this matter.
(k) To further consider Affordable Housing in the parish:
The Clerk had still not heard from the NNDC Housing Enabling Officer regarding possible sites in the parish. However following a recent phone call in which he reminded NNDC that it was six months since the meeting with the Chair and Vice-Chair the Clerk said that they would try and have some news for members for the June meeting. The Chair was concerned that there still does not appear to be the will or desire at NNDC to build affordable homes in spite of the terrible statistics recently released regarding their record. MW referred to a recent newspaper article in which a very high percentage was quoted regarding the affordable element required in new developments. This would not encourage developers who were already struggling she said.

6. To consider Highways and Footpath Matters (incl. grit bins):
The Clerk reported on the following :-
Van parked near Priory Close entrance - reported to police - now moved.
Path subsidence near 48, Abbey Pk - Highways to reconstruct footpath.
Fingerpost sign to Priory - permission to use PC lamp (Prop: DT, Sec; RB, agreed)
Walkabout with Karl Rands (NCC Highways) (PB,RB, MK) - report on meeting.
Letter from NCC re Bus Stop improvements - letter to be circulated to members.
Long stay car in Britons Lane car park - Highways said it was a police matter.
Grit Bins (Regis Ave., & Abbey Pk) - GD/PK to look at Regis Ave site (Clerk, other)
MR reported on Dogs fouling the footpath in Britons Lane from the Priory Close entrance down to the main A!49 coast road. The Clerk was instructed to contact the NNDC Dog Wardens. RB reported on a dangerous electricity installation on the footpath behind the railway bridge. The Clerk was instructed to contact EDF Energy.
It was agreed that RB drafts an e-mail for the Clerk to send to PCSO Gary Baxter, enclosing his recent photographs, asking further regarding the long stay car in the Britons Lane car park.

7. Meetings & Conferences (to receive reports and announcements):
Invitations had been received in respect of the following :-
NALC - Seminar titled Open for Business (Rural Enterprise) 24/6/10, Cromer
NALC - Seminar re Allotments 28/6/10 - Sprowston Parish Council premises.
NALC - Training for Councillors 1/7/10 at Southrepps - c/fwd June meeting
Reports :-
MW stated that she would be attending a meeting on 14/5 re the Hooke Charity.
RB reported that he had attended Civic Services in Cromer and Sheringham.
PK/RB had attended the Upcher Community P/Ship meeting for members on 11/5/10.
PK reported the following :- NWACTA, Community Bus Network expanding to this area, update on the Community Funding from the Community Chest, Arts & literary Festival, Crab & Lobster Festival, Experience Sheringham leaflet, Guided and Escorted Walks in the Sheringham area, Upcher Community Bank, update on the Arts and Sculpture Trail, and a consultation on the West Prom railings.

8. PC Assets:
(a) To note decision at Annual Parish Meeting re Part-Night Lighting:
The council agreed and accepted the parishioners views (Prop:DT, Sec: RB) in that the parish lighting should remain as it is (lights on from dusk til dawn).

9a. To consider maintenance of ditch east of Beeston Common:
There was no further news from the NNDC Drainage Officer.

9d. To consider future plans for the parish (incl. survey):
The Clerk informed members that a Working Group had now been established to forward the parish survey. Their first meeting would be on 26/5/10 at the Scout HQ commencing at 7pm. All parties had been informed and the relevant papers todate would be made available by the Clerk. It would be up to the working group to decide on how to proceed with this project but the council hoped that the questionnaire would be available to go out with the autumn newsletter. The grant of £500 was available to meet all costs. The Working Group would be Councillors Paul Kemp and Geoff Dyson, Anthony Baker representing the Church, Stewart Forton and pupil representing the High School, and parishioners Mrs.M.Long and Mrs.M.Kemp.

9f. To consider car parking during Sunday Car Boot Sales:
B.Hannah (NCC) had asked the Clerk to report verbally that meetings were still ongoing and that NCC Highways (Darren Mortimer) was now involved. This was noted by members.

9g. To consider Norfolk RCCs Good Neighbour Project:
This subject was aired at the annual parish meeting and got a positive reception. Members would await the Norfolk RCCs representative who was attending the July parish council meeting.

10. Quality Parish Status:
(b) To consider Qtly. Newsletter (June 2010):
The contents of the next newsletter were already established with the Annual Report and the Accounts to 31/3/10 occupying considerable space in this edition.
(f) To consider Asset Inspection & receive report:
DT reported that he was fairly happy with the condition of the PCs assets. The Chair confirmed with him the asset values and thanked him for his report.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors. Note BHs comments at 9(f).

12. To consider Sect.17, Crime & Disorder Act (incl. Police Report):
In the absence of the PCSO the Chair moved on.

13. To receive Correspondence (not included in agenda items above):
The following had been received :- NNDC Agenda/Minutes (note Tesco debate & decision) and Police Authority letter re Custody Visiting Scheme. These would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
Not required as no members of the public were in attendance.

15. To confirm date of next meeting - future agenda items :
This was confirmed for Wed. 9th June, 2010 (7pm). The Clerk asked members to note that the approval of the Accounts/Financial Statements would be on the agenda. The Chair requested that responsibilities for AONB be put under Planning in future.

 

 

Minutes of the meeting held on 14th April, 2010 at the Scout Headquarters, Cromer Road, Beeston Regis, commencing at 7pm.

Present: R.Beckley (Chairman), M.Knowles, D.Thompson, Mrs.M.Roffe, M.Church, B.Hill, G.Dyson, P.Kemp, Mrs.M.Wright and the Clerk. Also present was one member of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from M.Bliss. Apologies were also received from B.Hannah (NCC) and Mrs.A.Sweeney (NNDC).

1b. To receive Declarations of Interest on agenda items:
Declarations of personal interests were made by PK (5d) and RB (5e).

2. To approve the minutes of meeting held 10/3/10:
These had been circulated to members and were accepted as a true record. (Prop: MR,
Sec: DT - agreed).

2a. To consider co-option of new member for parish council:
MW informed members that she had not been able to contact the former councillor that she hoped would be interested in joining the parish council. The Chair expressed the importance of filling this vacancy and the Clerk informed members that the advertisements on the notice boards had not generated a response. This item would be carried forward to the next meeting.

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK, - agreed). The meeting was adjourned but there was no requests from the public to speak on specific items. - the meeting was re-opened.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The Clerk asked members to note that the year end accounts had to be approved by the council by 30/6/10 and the appropriate notices regarding parishioners statutory rights and the external audit date would be posted on the notice board. He also informed members that the insurance documentation for 2010/11 had been passed to the Chairman to carry out the annual review prior to payment etc. The Chair asked members to note the new Declaration involving the Clerk and members. The Clerk would circulate a copy of the five questions/declaration to members in order that they could each make a return for the Clerk to use when renewing the insurance.
The current bank balances were as follows :- A/C 10162132 £998, A/C 10162140 £6517 - this was noted by members. The Clerk gave explanations regarding the five payments scheduled for payment after which the following were approved :-
C.Allen £60.00, P.Bullimore £360.88, West Runton Scouts £25.00, Sheringham Town Council £26.82, and Norfolk ALC. £175.09. (Prop: DT, Sec: MR, - agreed).

(b) To review remuneration for Bus Shelter Cleaning/Work:
The Clerk informed members that the current payment (£60) had been in place since 2007/08. After a brief discussion it was agreed to increase the payment to £65 w.e.f. April 2010. (Prop: MR, Sec: DT, - agreed).

5. Planning:
(a) To note decisions received from NNDC since last meeting:
None received.
(b) To consider planning applications received since agenda printed:
PF/10/0292: Two storey extension at 2, Meadow Cottages, Beeston Common:
After discussion it was agreed no objections to this application (Prop: RB, Sec: DT)
(d) PF/10/0300: To consider planning application re Bumblebarn, Sheringwood:
After discussion it was agreed no objections to this application (Prop: DT, Sec: MW)
(e) PF/10/0255: To consider planning application re Radway, Church Close:
After discussion it was agreed no objection to this application (Prop: PK, Sec: GD)
RB did not vote on this item.
(h) LDF - incl. Travellers Sites and SMP:
The Clerk informed members that the Site Specific Proposals Draft Plan and the Re-Use of Rural Dwellings Draft Policy (with supporting documents) had been submitted to the Government for examination. The Government will appoint an Inspector to examine the soundness and legal compliance of the submission, with hearings in the summer, and a binding report by the end of 2010. (per letter received from NNDC. Which would be circulated to members).
The Chair informed members that he thought NNDC was of the opinion that permanent travellers sites were not necessary in north-norfolk and would be looking at the issue carefully before proceeding further with this matter. This was noted.
(k) To further consider Affordable Housing in the parish:
There was still no news from NNDC regarding this matter.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following:-
Pot-hole on Britons Lane near Heathside - reported to NCC Highways for inspection.
Drains on Britons Lane near Heathside - reported to NCC Highways for inspection..
Parish Walkabout with Highways Engineer - arranged for Thurs. 22/4/10 at 9am.
Receipt of Notice re Footpath Closure (FP17) - Church Cl. Westwards: 4-12/5/10.
The Clerk spoke of vehicles on footpaths/verges and informed members that PCSO.Gary Baxter had issued polite warning notices. Members were still concerned with the mobile catering van parked near the Priory Close/Britons Lane junction and asked the Clerk to write to the police expressing concerns for other road users. The Chair referred to a telephone conversation with a parishioner who was also concerned about this van and he asked her to phone the police who had the powers to deal with the matter whereas the parish council did not.
The Clerk spoke about the long stay car parked on the Britons Lane car park. The owners (Victory Housing Trust) had written to the council and were not prepared to ask their tenant to move the vehicle at this present time (copy letter supplied to all councillors). An e-mail had also been received from PCSO. Gary Baxter referring to the Road Traffic Act and other relevant information. He had also written to other agencies and would contact the parish council if and when he received replies. After discussion the Clerk was instructed to write to Victory Housing Trust stating that the contents of their letter had been noted and hope the matter would be kept under review. The Chair said that the extended Road Traffic Act included public places and car parks when it came to the requirements of a vehicle to be taxed and insured and would like to take up the matter with Karl Rands (NCC Highways Engineer) when the parish walkabout takes place on 22/4/10. He would show photographs to him and to the police which shows that this car park is a public place and would therefore fall under the RTA.
MR commented on the daffodils and flowering trees in the parish which members agreed were a nice edition to the village.

7. Meetings & Conferences (to receive reports and announcements):
Invitations had been received in respect of the following :-
NALC - Afternoon Coffee & Chat - Letheringsett, 19/5/10 - MR/PB to attend
NALC/NNDC - Meeting on Standards - Colby Village Hall - 26/5/10 - noted.
NNDC - Civic Service - Invite to Chair - Cromer Church - 21/4/10 - RB to attend.
Sheringham TC - St.Georges Day Concert - Sheringham Church - 23/4 - noted.
Norfolk RCC - General meeting - Dereham - 27/4/10 - noted.
NNDC - Area Forums - Various venues - June/July 2010 - MR to attend.

8. PC Assets:
(a) To further consider Bottle Bank:
MR reported that the new contractors had established regular collections from the Bottle Bank every 2-3 weeks. The situation would continue to be monitored but at present there was no need to acquire a second container.

9a. To consider maintenance of ditch east of Beeston Common:
The Clerk had been informed verbally that the NNDC Drainage Officer was still awaiting a reply from Anglian Water Services.

9d. To consider future plans for the parish (incl.survey):
The Clerk reported that he had done nothing further on the survey and he had not received any feedback from members on possible further questions and ideas. There had been an article placed in the forthcoming newsletter and the £500 grant awarded by NALC. had been banked. He suggested a way forward may be to establish a small working party as it was an important survey and should not be left to one individual. He also reported that the Church had expressed an interest in progressing this project. Following the Chairs proposal it was agreed to form a working party made up from councillors (possibly PK and GD), and representatives from the Church, High School, and parishioners. The Clerk would try and arrange an initial meeting on a Wednesday evening (19/5 or 26/5) after the annual parish and annual council meetings.

9f. To consider car parking during Sunday Car Boot Sales:
The Clerk had been asked by B.Hannah (NCC) to report that a meeting had taken place between himself, the proprietor, and Sgt.Money. Progress had been made and a further meeting was planned with NCC, Highways being invited. This was noted by members,

9g. To consider Norfolk RCCs Good Neighbour Project:
The Clerk reported that a representative of NRCC would attend the July meeting and give a short presentation. It was hoped that the survey (see 9d) would be useful and connect with this project. An article had been placed in the newsletter.

10. Quality Parish Status:
(a) To review training for Councillors:
It was agreed to monitor the county associations training programme in order that new councillors and other interested members could attend an initial training course sometime in the summer. A provisional date of 1/7/10 was currently on the programme.
(b) To consider Qtly. Newsletter (Mar/April 2010):
Copies of the newsletter were handed to members by MK who asked for them to be proof read and any errors notified to him. It was hoped to print this edition in 7-10 days time in order that members can deliver them towards the end of April (this would hopefully make the annual parish meeting reminder more effective).
(d) To consider Annual Parish Meeting & Annual Report:
The meeting, arranged for 5th May, would follow the usual format and had already been advertised in the latest newsletter. MR and MW agreed to provide refreshments for the event. It was agreed not to provide door to door leaflets as the advert in the newsletter was considered sufficient particularly as the Clerk placed additional notices around the village as well as the usual ones on the four notice boards.
The Chair said he had the Annual Report in hand which would form the basis of his speech at the APM as well as being published in the June newsletter.
(e) To consider NNDCs letter re Code of Conduct (Para 3:1) :
A copy of the letter had been provided to all members and its contents noted.
(f) To consider Asset Inspection:
DT agreed to carry out the annual inspection and the matter would be placed on the next agenda to receive his report. The Clerk would provide a copy of the asset schedule from the Insurance documents in order that the current insured values could be verified.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors. Note B.Hannahs report at 9(f).

12. To consider Sect.17, Crime & Disorder Act (incl. Police Report):
In the absence of the PCSO. the Chair moved on.

13. To receive Correspondence (not included in agenda items above):
The following had been received :- NCC magazine Your Norfolk, letter from Energy Saving Trust, Guide to responsibilities of local authorities regarding AONBs produced by Natural England. These would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
(Prop: BH, Sec: DT, - agreed) - adjourned - comments were made regarding excessive litter on FP17 - meeting was re-opened.

15. To confirm date of next meeting - future agenda items:
The Annual Parish Meeting was confirmed for Wed. 5th May, 2010 (7pm)
The Annual Council Meeting " " " " 12th May, 2010 (7pm)

 

Minutes of the meeting held on 10th March, 2010 at the Scout Headquarters, Cromer Road, Beeston Regis, commencing at 7pm.

Present: Mrs.M.Roffe (Chair), D.Thompson, B.Hill, G.Dyson, Mrs.M.Wright & Clerk
Also present was one member of the public.

In the absence of R.Beckley and M.Knowles a chairman for the meeting had to be elected. Standing Order 10 (Resolutions moved without notice) applied. It was agreed that Mrs.Roffe takes the chair (Prop: DT, Sec: BH).

1a. To receive and consider apologies:
Apologies were received and accepted from R.Beckley, M.Knowles, M.Bliss, M.Church, and P.Kemp. Apologies were also received from Mrs.A.Sweeney (NNDC), B.Hannah (NCC), and PCSO.Baxter.

1b. To receive Declarations of Interest on agenda items:
None received.

2. To approve the minutes of meeting held 10/2/10:
These had been circulated to members and were accepted as a true record (Prop: DT, Sec: GD - agreed)

2a. To consider co-option of new member for parish council:
The Clerk informed members that there had been no responses to the vacancy posters placed on the notice boards recently. Members needed to consider this as a matter of urgency and MW said she would make an approach to a former councillor who she thought may be interested.

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: MR, Sec: MW, - agreed). The meeting was adjourned but there was no requests from the public to speak on specific items - the meeting was re-opened.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £414, A/C 10162140 £7516 - this was noted by members. The Clerk gave explanations regarding the seven payments scheduled for payment after which the following were approved :-
C.Allen £60.00, P.Bullimore £368.80, W.Runton Scouts £50.00, T.T.Jones Electrical Ltd £98.41, The Lunch Box £60.00, Norfolk A2Z £45.00, & Norfolk RCC £25.00.
(Prop: DT, Sec: BH, - agreed)

5. Planning:
(a) To note decisions received from NNDC since last meeting:
None received.




(b) To consider planning applications received since agenda printed:
The following application had just been received :-
Ref: PF/10/0219 - Two storey rear extension, Balcony, Raising chimney heights, Rendering of external walls, Erection of boundary walls, at Meadowside, Church Cl:
After discussion it was agreed there was no objections (Prop: DT, Sec: MW).

(h) LDF - incl. Travellers Sites and SMP:
A copy of an update on the SMP from AECOM had been received and circulated to members. A NNDC newsletter regarding the North Norfolk Pathfinder had been received and would be circulated to members following the meeting (this contained a summary of the Beeston Regis Derelict Defence Project which was discussed at the last meeting when the NNDC Coast Protection Officer attended).

(k) To further consider Affordable Housing in the parish:
There was still no news from NNDC regarding this matter.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Britons Lane car park - long stay vehicle - see item 12 (Police Report)
Gritting of Britons Lane - still being gritted (not removed from schedule) - noted.
Footpath near Maze & Priory - Pollution problem reported to Envir.Health - noted.
Shooting on land near Regis Ave - Clerk reported to members.
Members asked for the following to receive attention :-
Request to NNDC to fix small sign to main Abbey Pk sign (as per DT)
Report pot-hole and blocked drains on Britons Lane to NCC Highways
Report vehicle and van partially parked on pavement in Brits Lane to Police.

7. Meetings & Conferences (to receive reports and announcements):
Invitations had been received in respect of the following :-
NALC - "Employment Matters" - 31/3/10 - E.Tuddenham (10 - 3.30pm) - noted.
NALC - "Initial Training, Councillors" - 25/3 - Dereham (10 - 3.30pm) - noted.
NALC - "Gypsy/Traveller Conference" - 22/3 - Swaffham (10 - 3pm) - noted.
NNDC - "Meeting/Conference: Allotments" - 8/7/10 (6 - 8pm) N.Nfk offices -noted

8. PC Assets:
(a) To consider Bottle Bank and further capacity requirements:
MR reported on the increased usage of the bottle bank which was now being emptied approx. every two weeks. This would create further income for the parish council but concerns were expressed as to who was using the facility. It was agreed to continue with one bottle bank but if evidence is brought to the attention of the parish council that it is not domestic glass being deposited then further consideration and action may need to be taken. The bottle bank would be carefully monitored.

9a. To consider maintenance of Beeston Common ditch:
There was no further news from NNDC regarding responsibility for the ditch which formed the western boundary of the parish. The Clerk reminded members of riparian ownership and of the possible letter that may have to be sent to all owners of property adjacent to this ditch.


9d. To consider future plans for the parish (incl.survey):
The Clerk reminded members that the PC had been successful in obtaining a grant of £500 for the purposes of carrying out a village survey. He wished to record his thanks to the Sheringham High School pupil who had assisted him at the presentation day and also to DT and GD who had attended and supported the scheme. The Clerk said that over the next few months we must turn what is a draft questionairre (circulated to members last month) into a finished item in order to get it out to parishioners possibly contained in the June newsletter. He asked members to think of more questions and ideas over the next few weeks. Members agreed to this and DT brought another questionairre to the attention of the Clerk which contained questions aimed at younger people.

9f. To consider car parking during Sunday Car Boot Sales:
It was not possible to discuss this matter any further with Roy Beckley and Brian Hannah (NCC) both absent from the meeting. Members expressed concern that the new car boot season will soon be starting and nothing had been resolved in respect of this problem. The outcome of a meeting between Sgt.Money, Brian Hannah and the proprietor was not known. It was intimated that an article in the newsletter may have to be published informing parishioners that efforts had failed. The Clerk would contact B.Hannah for an update.

9g. To consider Norfolk RCCs Good Neighbour Project:
A copy of the NRCCs letter had been circulated to members who liked the project. The Clerk was instructed to arrange for their representative to attend a parish council meeting in the next few months in order to try and progress this matter.

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk stated that the presentation of the QPS certificate on 26/2/10 by N.Lamb MP had gone well with attendees saying they had enjoyed the afternoon. The Clerk thanked MR and MW for providing the refreshments and generally looking after people at the event. QPS will continue to appear on agendas although updates were no longer necessary. Matters which will continue our development and maintain our status, many of which appear on the parish council calendar, will be placed on future agendas. This was noted by members.

(b) To consider Qtly. Newsletter (Mar/April 2010):
The following items could be included in the next edition which would be published in April with a possible delivery date around the third week in April :- Grit Bins and local authority responses to the bad weather, obtaining QPS., discussion re part-night lighting, announcement re village survey/questionairre, and an annual parish meeting reminder. The late production this quarter would enable a reminder regarding the annual parish meeting to be more effective.

(d) To consider Annual Parish Meeting agenda & arrangements:
It was agreed the agenda remains similar to last year with the main body of it being Parish Matters when parishioners have their say. Subjects such as matters listed at 10b and the question of Donations would be included. The Scout HQ would be used as in the past. The date would be fixed at 10(e).

(e) To agree next years meeting dates (incl. annual parish meeting):
Members agreed that they would like to keep to the second Wednesday of the month for council meetings. It was also agreed that the Annual Parish Meeting would be on 5th May, 2010 followed by the Annual Council Meeting on 12th May, 2010. The Clerk would arrange to have the Calendar of Meetings for 2010-11 drawn up accordingly.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.

12. To consider Sect 17, Crime & Disorder Act (incl. Police Report):
Apologies had been received from PCSO. Gary Baxter who had e-mailed the following :- 1. Three crimes had been committed in the parish since the last meeting (2 domestic and 1 attempted burglary). 2. The common area had been patrolled regarding behaviour issues with youngsters and their parents had been spoken to.
3. Sheringham SNT had arrested youths regarding vehicle damage in the area. 4. The car parked on the Britons Lane car park (long term) from the Legal Services view was that as far as they were concerned the area did not meet with their criteria of a road under the recent Road Traffic Act legislation. DT requested that the Clerk asks for further details and under what section(s) their interpretation came from. It was also requested that the PCSO enquires of this vehicles tax status.

13. To receive Correspondence (not included in agenda items above):
The following had been received :- Nfk Playing Fields Association Newsletter, NNDC Environment Awards letter, Energy Savings Trust Letter/Leaflet, NNDC Agenda & Minutes, NNDC Annual Parish/Town Council Conference minutes 2009. These would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
(Prop: BH, Sec: DT, - agreed) - adjourned - the Clerk was asked to contact the appropriate agencies, including District and County Councillors, regarding vehicles parked on verges and pavements in the parish. - meeting was re-opened.

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wed. 14/4/10 (7pm).

 

Minutes of the meeting held on 10th February, 2010 at the Scout Headquarters, Cromer Road, Beeston Regis, commencing at 7pm.

Present: R.Beckley (Chairman), M.Knowles, Mrs.M.Roffe, D.Thompson, M.Church, B.Hill, P.Kemp, G.Dyson, Mrs.M.Wright and the Clerk. Also present were B.Hannah (NCC), B.Farrow (NNDC. Coast Protection Officer), PCSO.Gary Baxter, and two members of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from M.Bliss.

1b. To receive Declarations of Interest on agenda items:
None received. The Chair reminded members that they could still declare interests immediately before an item was discussed.

2. To approve the minutes of meeting held 13/1/10:
These had been circulated to members and were accepted as a true record (Prop: MR, Sec: GD - agreed)

At the Chairs suggestion it was agreed to take items 12 and 9b next.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
The Clerk informed members that he had received written police reports following members requests at the last meeting and these would be circulated. PCSO.G.Baxter, attending as the new community officer, reported that there had been problems with youngsters near the Priory and the Common (related to consumption of alcohol) and stated that he would be observing in these areas in the next week or so. The council had received crime reports and so he took questions from members. The Chair raised the long outstanding problem with the abandoned/long-stay car in the Britons lane car park. He briefed the PCSO of the long history and requested that something be done to solve the problem. B.Hannah (NCC) had been in touch with the Victory Housing Association, who own the car park, on numerous occasions and had eventually in January written to their Chief Executive asking for action. It was agreed the Clerk writes formally to PCSO.Baxter who would try and solve this problem (Prop: DT, Sec: MW, - agreed). The Chair thanked PCSO.Baxter for attending.

9b. Beach Management at Beeston Regis (talk by Coast Protection Officer):
The Chair adjourned the meeting and Brian Farrow (NNDC. Coast Protection Officer) handed out papers/information on the Pathfinder Programme and its associated schemes. BF stated that the Government had £11 million available nationwide for approved schemes and initiatives of which NNDC had secured an excellent £3 million. The major part of this three million pounds would be spent on property but other schemes, including that at Beeston Regis, were in the pipeline. The Beeston Regis scheme involves the removal of old stone sea-wall pieces and rubble which would enable people to walk between Sheringham and West Runton at high tide. He said that this was just to remove debris, and revetments/sea defences would remain in place. It was hoped to complete the work before the start of the next summer season. The Chair re-opened the meeting. MK pointed out that most of this work was over the parish boundary and in Sheringham and acknowledging this BF said that access for large machinery would be via West Runton and across the Beeston Regis beach. The Chair said that the parish council had always been against the removal of the revetments which were now deteriorating and BF confirmed that they would stay. MR thought it was a shame that such materials that were being removed could not be utilised for sea defence work by protecting the cliffs but BF pointed out that even the very large stones lying on the beach at present could do further damage to the cliffs when moved about by heavy seas. There being no further questions Brian Farrow was thanked by the Chair and he left the meeting.

2a. To consider co-option of new member for parish council:
The Clerk informed members that no claim for an election had been made to the District Council in the statutory 14 day period and therefore the parish council can deal with the vacancy through the co-option procedure. This was noted and it was agreed the Clerk places vacancy posters on the main notice boards and puts the matter on the next agenda. The Chair stated that it would be nice to see representation from the Sheringwood and Hillside areas.

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK, - agreed). The meeting was adjourned but there was no requests from the public to speak on specific items - the meeting was re-opened.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1156, and A/C 10162140 £7516 - this was noted by members. The Clerk gave explanations regarding the three payments scheduled for payment after which the following were approved :- C.Allen £60.00, P.Bullimore £350.80, and West Runton Scouts £25.00 (Prop: DT, Sec: PK - agreed).

(b) To consider Budget Report (1/4/09 - 31/1/10):
This had been circulated to members. The Clerk reminded members that the report was for 10 months of the current financial year and was showing a £2561 underspend. He hoped that the council would have an overall underspend of £2k plus at the end of March 2010. He drew members attention to the earmarked reserves section at the end of his report which was as a result of the November 2009 budget discussions. Members were happy with this report and it was accepted and agreed (Prop: PK, Sec: DT)

5. Planning:
(a) To note decisions received from NNDC since last meeting:
The Clerk reported on the following :-
Two storey extension at Foxhill, Sheringwood - Permission
Dwelling with Cellar at Heathbarn, Britons Lane - Refused
The Clerk would circulate the detailed decision letters. The Chair had attended all the Development Control Committee meetings regarding the Heathbarn application and he stated that the final decision had been unaminous with an agreement that enforcement action would follow. This was noted.
(b) To consider planning applications received since agenda printed:
None received.
(h) LDF - incl. Travellers Sites and SMP:
There was nothing further to report.
(k) To further consider Affordable Housing in the parish:
There was still no news from NNDC regarding this matter.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Concrete drain covers & reflectors, near Heathside, Britons Lane - Highways had informed the Clerk verbally that they would monitor the situation, no work planned.
Britons Lane car park - long stay vehicle - dealt with under item 12.
Grit Bins - as requested the Clerk had obtained prices/information of new grit bins which would be circulated. It was agreed to bring this matter to the attention of parishioners at their annual meeting and through the newsletter.
Work carried out on Nuttalls Plantation, Caxton Close - it was agreed the Clerk writes to the owner thanking him for the excellent work carried out.
Revised NCC Gritting Route - the Chair thought that Britons Lane should never have been removed from the schedule as it isolates Beeston Regis - it also ignores the fact that the majority of villagers have to use Britons Lane on leaving or returning to the parish - the Clerk was instructed to write to NCC Highways asking for re-instatement.

It was agreed to take item 11 next.

11. To receive reports from District & County Councillors:
B.Hannah (NCC) congratulated the council on obtaining quality status which he said was well deserved. The matter of the car parked on the Victory Housing Assoc. car park had already been dealt with under item 12 and he hoped that the matter will soon be resolved. Referring to item 9f (parking during car boot sales) he stated that he had spoken with Sgt.Money and was hoping to meet with the proprietor of the car boot sales and Sgt.Money next week. The Chair thanked him for his attendance and B.Hannah left the meeting at this point.

7. Meetings & Conferences (to receive reports and announcements):
An invitation had been received in respect of the annual tourism event which this year was a joint venture between North Norfolk and West Norfolk. It would be held on 18/3/10 at Hunstanton and as usual would be an all day event. The Chair said he would try and attend as in previous years.
MK and MC had attended the NNDC Coastal Pathfinder Briefing on 20/1/10 but this had already been spoken about at item 9(b) by the Coast Protection Officer. MK pointed out that monies awarded were not for coast defence works, a matter which appeared to be ignored by many local authorities when applying to DEFRA.
GD reported briefly on attendance at the N.Nfk Community Partnership Stakeholder Conference on 9/2/10. The meeting had spoken on topics such as the Boundary Reviews announcements and Affordable Housing.
The Chair thanked members for attending these meetings.

8. PC Assets:
(a) To note contractors announcement re disposal of old lanterns:
A copy of the letter received from T.T.Jones Electrical had been circulated to members and the contents were duly noted.

9a. To consider maintenance of Beeston Common:
There was no further news from NNDC (Rob Lewis, Drainage Officer).

9b. See pages 1 and 2.

9d. To consider future plans for the parish:
The Clerk had circulated copies of a proposed statement "An Alternative Parish Plan" which he hoped would be good enough to be awarded a grant at the presentation day in Dereham on 20/2/10. A copy of an early draft questionnaire was also supplied to members giving examples of questions to go out to parishioners. The Chair thought this to be a worthwhile project even if the council was not successful in obtaining the £500 grant. The Clerk accompanied by a pupil from the High School would give the presentation to the invited audience at Dereham Memorial Hall on 20th Feb., and the Clerk asked for volunteers to attend as part of this audience. Only the audience would have a vote in selecting the best applications and determine who would receive grant aid. It was agreed that RB, GD, DT and Mrs.Roffe accompanied by Peter Roffe would attend the presentation day (5 maximum allowed). The Clerk said that assistance from Age Concern, Norfolk as well as from the High School had been received in respect of prospective questions to parishioners and he hoped this would help the parish council plan for the future if and when responses were received.

9f. To consider car parking during Sunday Car Boot Sales:
This matter had been covered at item 11 and it was hoped that some positive news would come out of the proposed meeting between our County Councillor, the Police and the Proprietor of the boot Sales.

9g. To consider letter from NNDC re NCCs Nfk Infrastructure Fund:
Members had been supplied with a copy of the District Councils letter and it was agreed to write a letter to Norfolk CC in support of the NNDCs case. (Prop: PK, Sec: DT, - agreed)

9h. To consider adopting new Standing Orders:
A draft copy of the new proposed standing orders had been supplied to members. The Clerk pointed out that those in bold print were embodied in the law and could not be altered and those in the feinter print were the previous BRPC standing orders then numbered from 1 - 14. This draft was as per the Clerks recent CiLCA study course. It was agreed to adopt these standing orders with immediate effect (Prop; RB, Sec: MK

10. Quality Parish Status:
As members had already been informed BRPC was now a quality council. The Clerk had been informed on 19/1/10 that the Accreditation Panel agreed we meet the required standards. A presentation, by Norman Lamb MP., to mark the occasion would take place on 26th Feb at the Scout HQ (3pm) . It was agreed that a light buffet and refreshments would be available from 2.30pm that afternoon. A representative from the County Association, our County and District Councillors, Sheringham Town Council Chair., and other guests would be invited. The Chair asked for the parish councils thanks to be recorded in respect of all the work put in by the Clerk regarding QPS which had now come to fruition.

(b) To review Public Participation at council meetings:
It was thought that the current arrangements with two items on each agenda (3 & 14) to cover this subject was working well. No changes were required and parishioners still had the chance to meet the Chairman at 6.45pm prior to meetings.

11. see page 3.

12. see page 1.

13. To receive Correspondence (not included in agenda items above):
The following had been received :- Upcher C/P update, NSPCC letter/information, NCC letter re revised gritting routes, various brochures and offers from companies looking for work. These would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
(Prop: BH, Sec: DT, - agreed) - meeting adjourned - it was requested that the Clerk enquires as to why people shooting on Beeston Hall land no longer notify Regis Ave., residents with gardens backing on to this land when there is going to be a shoot.
-    meeting re-opened.

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wed. 10/3/10 (7pm) - MK offered his apologies for this meeting - the Clerk reminded members that the annual parish meeting and the annual council meeting in May and the dates for council meetings in 2010-11 needed to be arranged.

 

Minutes of the meeting held on 13th January, 2010 at the Scout Headquarters, Cromer Road, Beeston Regis, commencing at 7pm.

Present: R.Beckley (Chairman), M.Knowles, Mrs.M.Roffe, B.Hill, M.Church, Mrs.M.Wright, G.Dyson and the Clerk. Also present was one member of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from M.Bliss, D.Thompson, and P.Kemp. Apologies were also received from Mrs.A Sweeney (NNDC) and B.Hannah (NCC). The Clerk asked members to note that the vacancy had been advertised on the notice board with the statutory notice informing parishioners of their rights to request an election. The deadline for exercising those rights was 14/1/2010 and the Clerk would have further news at the February meeting.

1b. To receive Declarations of Interest on agenda items:
None received. The Chair reminded members that they could still declare interests immediately before an item was discussed.

2. To approve the minutes of meeting held 9/12/09:
These had been circulated to members and were accepted as a true record (Prop: GD, Sec: MR - agreed)

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK, - agreed). The meeting was adjourned but there was no requests to speak on specific items - the meeting was re-opened.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1873, and A/C 10162140 £ 7516 - this was noted by members. The Clerk gave explanations regarding the four payments scheduled for payment after which the following were approved :- C.Allen £60.00, P.Bullimore £358.89, West Runton Scouts £25.00 and Sheringham Town Council £29.16 (Prop: MR, Sec: MW, - agreed).
(b) Review of Financial Regulations:
Copies of the new draft financial regulations, based on the SLCC model and approved during the Clerks CiLCA studies, had been circulated to members. After discussion it was agreed to adopt these regulations which would become effective immediately. (Prop: MK, Sec: GD, - agreed).

5. Planning:
(a) To note decisions received from NNDC since last meeting:
The Clerk informed members that there had been a site meeting regarding the application at Heath Barn (Dwelling with Cellar). This took place on Tues 12/1/10 and the Chair attended on behalf of the parish council as he had at the previous committee meeting. The Chair gave a brief report to members and informed them that a decision was likely at the Development Control Committee on 14/1/10 when he would again speak against this application on behalf of the council. This was noted.

(b) To consider planning applications received since agenda printed:
None received.
(h) LDF - incl. Travellers Sites, SMP., & Key Changes on Site Specific Proposals:
The Clerk informed members that the Key Changes on Site Specific Proposals did not involve Beeston Regis the closest sites being in Sheringham (Seaview Crescent and Sheringham House). Members did not wish to comment. The Chair informed the council that the temporary travellers site in Fakenham was now taking shape (the Cromer site was completed in late 2009).
(k) To further consider Affordable Housing in the parish:
The Clerk had nothing further to report. The District Council continued to look at sites in the parish.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :- The concrete drain covers and reflector posts situated near Heathside, Britons Lane would not get early attention from Highways. A standard e-mail had been received acknowledging the parish councils observations and request. The bus stop (in the Runton parish) just west of the Kingswood Centre entrance was being developed into a modern user friendly stop in the next few months and the NCC Passenger Unit would not entertain moving the stop now it had been agreed with the bus companies. Following the recent bad weather members asked the Clerk to make enquiries regarding the costs of providing additional grit bins in the parish. This matter would be considered at the next meeting.

7. Meetings & Conferences (to receive reports and announcements):
Invitations had been received regarding the following :_ Coastal Pathfinder Briefing - 20/1/10 (NNDC) 5.45pm: (MK/RB or MC to attend)
(representatives to raise the subject of preserving the Beeston Regis revetments).
N.Nfk. Community P.Ship Stakeholder Conf. - 9/2/10 (Northrepps)(RB/GD attend).
Norfolk Police Budget Meeting - 21/1/10 (Wymondham) - This was noted.
There was no reports from members attending earlier meetings/conferences.

8. PC Assets:
(a) To consider NCC part-night lighting announcements:
Letters had been received from Norfolk CC and NNDC (giving their opinion) on changing over to part-night lighting and members were aware of the considerable media coverage recently. (Letters would be circulated). The Clerk reminded members, that unlike some neighbouring parishes, the council owned most of its lights and therefore the decision rested with them and not Norfolk CC. (this excluded the 7 lights in Robyns Road). However the costs are very prohibitive and most of the lights are not new enough to take the equipment required (NEMA equipment). Members were reminded that the subject of turning off the lights in the parish during the early hours of the morning had been raised at the annual parish meetings when parishioners were quite clear that they wished to keep things as they were, particularly as the savings only amounted to a few pence per week per household. MK said that parishioners needed to be kept informed and understand the overall situation. It was agreed that this might be a good question to be posed in the survey being constructed to help towards a parish plan (see 9d) and also a subject to be raised again at the annual parish meeting in May . This subject could also be visited when producing the March newsletter.

(b) To consider further the light adjacent to 18, Priory Close:
Having changed this light from orange to white a parishioner had informed the Clerk verbally that it was still very bright. MK reminded members that it was bright because it was new and pointed out that it was close to the property concerned. It was also important to note that this light illuminated a footpath. After a brief discussion it was agreed to take no further action.

9a. To consider maintenance of Beeston Common:
An e-mail had been received from NNDC (R.Lewis, Drainage Officer) stating that planning papers and agreements, dating back to the 1970s, referred to the water authority as being responsible for the water course which formed the parishes western boundary. Confirmation of this with AWS was required and the parish council would await further news before deciding on what action, if any, was required to clear up this long standing problem.

9b. To consider Pillbox in Britons Lane:
A decision from English Heritage had been received regarding the listing request. It had been turned down with the reasons being given as (a) it was not part of a group or part of other military structures and (b) it was not a rare type of pillbox. The decision letter would be circulated to members.

9d. To consider future plans for the parish:
The High School had agreed to assist with the survey of parishioners and the Clerk had, with the Chairs agreement, submitted an application for a grant to finance this project. The grant application (to Norfolk ALC) had passed the first approval stage and was being put forward as one of approximately 20 applications for a final decision which would be made in February. The Clerk would liaise with the school along with RB and MK in producing a draft questionnaire to hopefully be delivered to parishioners with the next newsletter. This was noted by members.

9f. To consider car parking during Sunday Car Boot Sales:
The Chair reported that the proprietor of the car boot sales had agreed to a further talk with him to help solve this problem. The Clerk had heard nothing further from the police and so he had asked B.Hannah (NCC) to speak with Sgt.D.Money on this matter.

9g. To consider Boundary Review Committees recent announcement:
After discussion it was agreed the Clerk writes to the Unitary Structures Team informing them that this parish council does not wish to comment further on the options being considered by the Secretary of State but wishes to point out that should Norfolk eventually end up with a unitary council and the associated local partnerships/boards than those bodies should have the majority of their members democratically elected. (Prop: RB, Sec: MK, - agreed).

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk informed members of his CiLCA studies position and hoped his positive result would be received in time for when the Accreditation Panel met on 19/1/10 to consider the parish councils QPS application/portfolio. This was noted by members.
If all was successful it was hoped to have a presentation for the QPS certificate.
(b) Revisit and consider Code of Conduct:
The Clerk provided copies of an extract from the book (Annual Clerks and Councils Direct) summarising the code of conduct to members present. He reminded them to refresh their knowledge and also update the Interests Register held by the NNDC if necessary.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors. The Clerk was requested to contact B.Hannah (NCC) regarding the abandoned/long-stay car parked on the Britons Lane car park.

12. Annual Review of Sect.17, Crime & Disorder Act (incl.Police Report):
B.Hannah our County Councillor and member of the Norfolk Police Authority had informed the Clerk verbally that he was happy with the way the parish council took an interest in local crimes committed, looked to assist the police when possible, and always had Crime and Disorder on the monthly agenda. Members were also happy with the current arrangements. The Clerk was instructed to obtain the latest crime statistics for the next meeting.

13. To receive Correspondence (not included in agenda items above):
The following had been received :- Thank you letter from the Church regarding the contribution towards graveyard expenses, various catalogues, and the NNDC Agenda and minutes. These would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
(Prop: BH, Sec: MC, - agreed) - meeting adjourned, no comments, meeting re-opened

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wed. 10/2/10 (7pm) - Review of Standing Orders would be on the agenda.


Minutes of the meeting held on 9th December, 2009 at the Scout Headquarters, Cromer Road, Beeston Regis , commencing at 7pm.
Present: R.Beckley (Chairman), M.Knowles, Mrs.M.Roffe, Mrs.M.Wright, D.Thompson, G.Dyson, P.Kemp and the Clerk. Also present were two members of the public.

1a. To receive and consider apologies:
The Chair announced the death of David Cox and a letter from his wife was read to members. His input at meetings would be missed and at the chairs request a minutes silence was observed. The clerk had informed NNDC Electoral Services who would advertise the vacancy after the funeral which was to take place on 18/12/09 at St.Faiths Crematorium. The clerk would represent the parish council at this sad occasion and other members said they would be attending.
Apologies were received and accepted from M.Bliss, B.Hill, and M.Church. Apologies were also received from Mrs.A.Sweeney (NNDC), B.Hannah (NCC) and the Police. The clerk asked members to note that PCSO. Daniel Sewell had left the service and the parish council would be notified of their new liaison officer as soon as possible.

1b. To receive Declarations of Interest on agenda items:
None received. The chair reminded members that they could still declare interests immediately before an item was discussed.

2. To approve the minutes of meeting held 4/11/09:
These had been circulated to members and were accepted as a true record ( Prop: MR, Sec: DT - agreed).

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK, - agreed). The meeting was adjourned but there was no requests to speak on specific items - the meeting was re-opened.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132, £550, and A/C 10162140, £10015 - this was noted by members. The Clerk gave explanations regarding the four payments scheduled for payment after which the following were approved :- C.Allen £60.00, P.Bullimore £350.09, West Runton Scouts £25.00, and Upcher Community Partnership £5.00 (Prop: DT, Sec: GD - agreed)
(b) Review of Internal Audit Procedures:
A report had been circulated to members. A schedule of work to be carried out under the headings of Proper Book-Keeping, Financial Controls, Income Controls, Asset Controls, and Bank Reconciliation was discussed and agreed. The councillors to carry out this work w.e.f. 1/4/2010 would be MK and GD (not cheque signatories). It was agreed to adopt these Internal Audit Procedures and they would be added to the councils Financial Regulations which would be reviewed in January (Prop: DT, Sec: PK - agreed). These procedures would replace any old/previous arrangements.
(d) Request for Donation from Church re Upkeep of Graveyard:
The clerk had received a request for financial assistance from the Parochial Church Council in respect of the upkeep of the graveyard. The chair informed members that a sum of £450 was in the budget for this purpose. After discussion it was agreed that £450 be sent to the church as in the previous year (Prop: DT, Sec: MR - agreed)

5. Planning:
(a) To note decisions received from NNDC since last meeting:
20091022 - Dwelling and cellar on land adjacent to Heath Barn, Britons Lane:
The Clerk informed members that this application was being referred to the Development Control Committee in the morning (10/12/09) and was being recommended by the planning officer as a refusal. The clerk read the reasons behind this refusal to members. It was agreed that RB attends this committee meeting to re-iterate the councils strong objections to this application (Prop: DT, Sec: GD - agreed).
(b) To consider planning applications received since agenda printed:
The following application had just been received:-
20091191 - Erection of 2 storey extension at Fox Hill, Sheringwood:
Members looked at the plans, application form and the design & access statement before discussion. It was agreed the council has no objections to this application (Prop: MK, Sec: MW - agreed)
(e) NCC Minerals & Waste Consultation:
A summary document for members, compiled by the chair, had been circulated. RB and MK both commented on the number of people and organisations that had been consulted and on the comments/responses. It was agreed there was no response at this time.
(h) LDF - incl.Gypsy/Travellers Sites and SMP:
The Clerk drew members attention to the media coverage on NNDCs successful Coastal Pathfinder bid. £3 million had been awarded to the District Council. The chair was anxious to do everything possible to preserve the revetments on the Beeston Regis beach as he thought they were still effective. PK agreed with this and it was noted that NNDC needed to be aware of the parish councils wishes. The chair spoke briefly on the NNDCs position regarding permanent traveller sites (not much was being done). This was noted by members.
(k) To further consider Affordable Housing in the parish:
There had been a successful meeting with the District Councils Housing Enabling Officer (RB, MK and the clerk attended). Whilst the matter had been dormant for sometime the District Council had agreed to look at prospective new sites. This was noted by members.

6. To consider Highways and Footpath Matters:
The Clerk reported that he had spoken to Karl Rands (Highways Engineer) in respect of the concrete drain covers and reflector posts adjacent to Heathside in Britons Lane. Vehicles had knocked the reflector posts over and were using the bank, behind the drains, as part of the road surface. KR would report back when he had assessed the situation. This was noted by members. MR reported that 300 daffodil bulbs had been planted and she was thanked by members for her efforts. MK reported on the work of a District Council contractor who was clearing leaves from the highway in the Caxton Park/Caxton Close area. He thought that the effort and hard work of the workman which he had observed should be noted. Members instructed the clerk to write to NNDC accordingly.

7. Meetings & Conferences (to receive reports and announcements):
Reports were received in respect of the Annual Parish and Town Council Conference (attended by DT, GD, MR, MW and the clerk) and the NNDC Planning Seminar (attended by RB and the clerk). Booklets and papers issued for these events would be circulated to members.

8. PC Assets: to consider reports:
As requested at last months meeting DT reported on the light next to 18, Priory Close which was causing concern for the occupiers of this property because it was too bright in their opinion. DT informed members that this light did appear brighter than others nearby and he recommended that changing the lamp from orange to white would alleviate the problem. After discussion it was agreed to carry out this work, changing the lamp from orange to white, and the clerk was asked to instruct the contractor accordingly. He was also requested to ask the contractor to retain the orange lamp that was removed for use in the future. (Prop: DT, Sec: PK, - agreed).

9a. To consider ongoing maintenance of Beeston Common:
News was still awaited from NNDC regarding responsibilities in respect of the ditch (the parish councils western boundary). This was noted by members.

9b. To consider Pillbox in Britons Lane:
There was still no news from English Heritage regarding the listing application. (the clerk had phoned and e-mailed on several occasions)

9d. To review future plans for the parish:
This was one of the councils calendar jobs and the clerk suggested turning the lack of parishioners responses to creating a parish plan in recent years from a negative into a positive. He believed the lack of responses was due to a very high percentage of the parish population being elderly and suggested a survey of parishioners, carried out by pupils from the school, which would invite suggestions of what the council could do to help pensioners and vunerable people in the village. Grant aid might be available from NALC to help with costs. After discussion the clerk was requested to make an initial approach to the High School to see if pupil participation was possible.

9f. To consider car parking during Sunday Car Boot Sales:
The chair said he had not seen the proprietor of the car boot sales to discuss the possibility of a second exit. GD expressed the view that the land in question was owned by a third party who would not agree to an additional exit. MK said that cones in Britons Lane would solve the problem as would a spell of tickets being issued by the police for illegal parking. MR said that people will not change and parking illegally on the pavements etc is the main issue. In general members thought the police should be more involved but the clerk said he had not received any communication from them since Sgt.Money attended a meeting some months ago (there had been no response to the copy letters sent to the police which were complaints about this problem). It was agreed the chair and others have another meeting with the proprietor to try and further this matter.

10. Quality Parish Status:
(a) To receive update on QPS:
The clerk informed members that his CiLCA studies file had been submitted. If successful the QPS portfolio would be judged by the Accreditation Panel in January. The clerk had been informed that our quality parish status portfolio was a good one and hopefully there should be some positive news early in the new year.
(b) To further consider Qtly.Newsletter for Dec.09:
MK had completed the Xmas edition and it was ready for distribution by members. The clerk asked members to take these with them after the meeting. Special thanks were again due to our vice-chair said the clerk and the council needed to consider having an understudy for this work in case MK was not available to produce the newsletter.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
Apologies had been received from the police but a crime report (e-mailed) had been received which would be circulated to members.

13. To receive Correspondence (not included in agenda items above):
The following had been received :-
NCC magazine Your Norfolk, magazine Your Rubbish Your Choice, NNDC magazine Outlook, NCC Gritting map, various brochures, Holt & Watton CAB appeal letter (to be referred to APM). All the above would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
(Prop: DT, Sec: MW - agreed) - meeting adjourned. A parishioner handed a letter to the chair for members information regarding the Kingswood Centre (this would be circulated). The bus stop (north side of A149 and just into West Runton) was causing concern with its new position directly on the road (clerk to speak with NCC. Passenger Transport Unit) - the meeting was re-opened.

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wed.13/1/10 (7pm) - Review of Financial Regulations would be on the agenda.



Minutes of the meeting held on 4th November, 2009 at the Scout Headquarters, Cromer Road, Beeston Regis, commencing at 7pm.
Present: R.Beckley (Chairman), M.Knowles, D.Thompson, Mrs.M.Roffe, M.Church, B.Hill, G.Dyson, Mrs.M.Wright and the Clerk. Also present were B.Hannah (NCC), Mrs.A.Sweeney (NNDC), Mrs.J.Farrow (Upcher Community Partnership) and one member of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from D.Cox, M.Bliss, and P.Kemp. Apologies were also received from the police (PCSO. D.Sewell).

1b. To receive Declarations of Interest on agenda items:
MW declared a personal interest in item 5(e), and the Chair declared a personal interest in item 5(i).

2. To approve the minutes of meeting held 14/10/09:
These had been circulated to members and were accepted as a true record (Prop: DT, Sec: MW - agreed)

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK, - agreed). The meeting was adjourned but there was no requests to speak on specific items - meeting re-opened.

At the Chairs suggestion it was agreed to take item 9(d) next and adjourn the meeting to allow Mrs.Farrow (Upcher C/P) to speak and take questions from the floor regarding the partnership.

9d. To receive presentation & discuss the Upcher Community Partnership:
Mrs.Farrow issued leaflets and papers on the topics she would be speaking about. She stated that the Upcher C/P was funded by the North Norfolk Community Partnership which in turn received its funds from NNDC., and gave details of the board membership. JF gave an update on the partnerships progress and spoke of ways where people and organisations could help. The Upcher C/P Credit Union had recently started and she summarised what this organisations aims were.(they targeted small borrowers who could then hopefully avoid loan sharks who charged extremely high interest). The Chair stated that the credit union looked a useful tool for local people. Whilst members had been kept informed of the partnerships progress by P.Kemp they were unaware of a membership fee (£5) which organisations such as parish councils could pay. The Clerk was asked to schedule this for payment on next months agenda. The Chair thanked JF for attending and hoped that the partnership would continue to expand and be successful. JF reminded members of the very accessible office next to the town clock if they wanted to pop in.
B.Hannah and Mrs.Sweeney joined the meeting during this item.

The Chair re-opened the meeting and returned to the agenda at item 4(a).


4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1471 and A/C 10162140 £10015 - this was noted by members. The Clerk went through and gave explanations of the seven payments scheduled for payment after which the following were approved :- C.Allen £60.00, P.Bullimore £372.07, W.Runton Scouts £25.00, Royal British Legion £25.00, B.Hill £10.00, T.T.Jones Electrical Ltd. £126.96, and NALC £57.50. (Prop: MR, Sec: DT - agreed).
(b) To consider Budget and Precept 2010-11:
All budget papers had been circulated to members and it was agreed to accept the Clerks working papers as a basis for discussion (Prop: DT, Sec: MR, - agreed). The Clerk asked members to note a considerably higher predicted end of year balance compared to the previous year. The Chair summarised the position, stating that he agreed with the Clerks estimates, and asked members to consider a standstill budget for next year or even a small reduction on the precept. The provision for increased lighting expenditure had not been required so far this year and a healthier end of year balance looked likely he said. Although money would have to be spent on the lights (new top lanterns) as had been predicted by T.T.Jones Electrical there was now balances that would be able to cope with this increase in lighting maintenance. In view of these facts the Chair asked members to consider a reduction in the precept of approx. 3% - 4% for 2010-11. MK said he was not opposed to this suggestion but said that the council must be aware of increased expenditure on lighting maintenance in the future. Members did not want to see any increase in the precept and were basically in agreement with a small reduction. It was agreed the Clerk earmarks money and makes provision in the budget for grass cutting, casual election, and further lighting maintenance instead of a general heading for reserves. Following further discussion it was agreed to reduce the precept by approx. 4% and instruct the District Council to collect £13,000. (Prop: MR, Sec: DT - agreed unaminously). The Chair, MK, DT, and the Clerk duly signed the NNDC. Precept form in the sum of £13,000.

5. Planning:
(a) To note decisions received from NNDC since last meeting:
The Clerk asked members to note the following :-
20090937 - Extn at 3, Priory Close - permission given.
20090848 - Garden Room at Two Pines, Sheringwood - permission given.
20090849 - Development at Beeston Hall Farm - permission given.
Members were also asked to note the many conditions attached to the permission for Beeston Hall Farm when papers were circulated to them.
(b) To consider planning applications received since agenda printed:
None received.
(e) 20091022 - To consider planning application re Dwelling at Heath Barn:
Papers had been circulated to members. The Chair reminded members that a stop notice had been issued on the present building work adjacent to Heath Barn because the work todate was not as per the plans approved by NNDC. The Chair stated that he was concerned with the impact on the landscape as it appeared to him that the dwelling would end up as a two storey house similar to that refused by the parish and district councils in 2003. The plans described the first level as a cellar but when looking at the building work todate this was a ground floor. DT pointed out that the plans appeared to have windows at cellar level and after discussion members were concerned that this was another house rather than a single storey dwelling/bungalow that had been approved originally. It was agreed that the parish council objected strongly to this application because of the impact on the landscape. Members also wished this to be referred to committee and expressed concerns that it was a retrospective application and looked similar to that of 2003 which was refused. (Prop: DT, Sec: GD, agreed).
(h) LDF - incl. Gypsy EERA consultation and SMP:
The Chair reported on his attendance at the NALC Gypsy & Traveller Conference earlier in the day and expressed concerns again that NNDC appears to have done nothing towards permanent sites that had been imposed on all districts in Eastern England. He had prepared a written report on the conference, including the latest protocol, which he asked the Clerk to circulate to members.
(i) To discuss new Railway Communication Mast adjacent to bridge:
The Chair informed members that Church Close residents had been given copies of the plans/information. No planning permission was required as it came under permitted development rights. Members decided that they had no objections and did not wish to respond to Network Rail.
(j) To consider EERA consultation on East of England Plan to 2031:
This had been circulated . Members agreed no response.
(k) To further consider Affordable Housing in the parish:
A copy of NNDCs reply to N.Lamb MP had been received and would be circulated to members. It concluded that a meeting between NNDC Housing Dept. and the parish council might help to progress this matter. This meeting had been arranged for 5/11/09 and the Chair and Vice-Chair would report back to members at the next PC meeting.
(l) To consider NNDC.Consultation on re-use of Rural Buildings:
Papers had been circulated to members who agreed that they did not wish to respond.

6. To consider Highways and Footpath Matters:
MW agreed to monitor the section of Britons Lane adjacent to her house in respect of the reflector posts that NCC Highways said they would replace. The Clerk reported receipt of copy e-mails which were sent by B.Hannah (NCC) regarding an abandoned car in the Britons Lane car park. BH reported that he was still trying to sort out this problem with the Housing Assoc and NNDC. The Chair stated that he would send the relevant information to BH regarding the insurance of cars in public places such as this.

7. Meetings & Conferences (to receive reports and announcements):
The Clerk brought the following to members attention :-
11/11/09 - Parish & Town Council Conference - Cromer Parish Hall (RB, MR, DT, GD, MW, and the Clerk to attend)
23/11/09 - NALC. - Planning Information evening - Southrepps (RB to attend).
12/11/09 - NALC - Afternoon Coffee & Chat - Roughton - (MK to try and attend).
Reports were received on the following :-
Gypsy & Traveller Conference - 4/11/09 - Report by Chair given at 5(h)
Meeting re future of Cromer Hospital - 15/10/09 - DT reported that this lengthy meeting had people turned away from its doors. David Prior gave assurances that the new hospital will be built although there was no money available for Endoscopy and Physiotherapy services to be included at the new unit. The meeting disagreed with this and the audience appeared angry and pessimistic with the situation and with other negative statements such as there was no health service monies for the new hospital. The Chair thanked DT for his report.

8. PC Assets: to consider reports:
The Clerk had received a quotation for reducing the brightness of a light adjacent to 18, Priory Close. This had been sent by T.T.Jones Electrical as a response for a parishioner who lived at this address. Members had not acted on a previous request when reviewing the lighting inventory in recent months. Members agreed that DT should look again at the situation and report back to the next meeting.

9a. To consider ongoing maintenance of Beeston Common:
The Clerk, having been instructed at last months meeting to make enquiries regarding the ditch/western parish boundary, had been speaking to the Lead Drainage Officer at NNDC. Whilst parishioners living near or adjacent to this were clearly riparian landowners with responsibilities to the centre of the ditch/watercourse the Clerk had been advised that the PC should not write to these people until NNDC had investigated the matter further. This was noted by members who agreed to wait for clarification before taking action.

9b. To consider Pillbox in Britons Lane:
No further news from English Heritage regarding the listing application.

9d. (Upcher Community P/Ship) - see page 1 following opening of meeting:

9f. To consider car parking during Sunday Car Boot Sales:
The Chair said he wished to keep the dialogue open and would speak again with the proprietor of the car boot sales to see if a second exit could be established for the site.

10. Quality Parish Status:
(a) To receive update on QPS:
The file/portfolio regarding the application for QPS had been submitted to NALC. A fee in the sum of £50 plus VAT (for Accreditation Panel) would now follow (see 4a).
The Clerk was now completing CiLCA to go with this file.
(b) To consider Qtly.Newsletter for Dec.09:
Members discussed the next edition and it was suggested that the reduction in the budget/precept for 2010-11 would make a good front page story. Members were asked to write articles for the next and future publications.

11. To receive reports from District & County Councillors:
Mrs.Sweeney (NNDC) spoke of discussions regarding the District Councils budget which was on course and hopefully there would be no staff redundancies. There had also been more talks regarding the flood sirens situation. B.Hannah (NCC) brought the Sheringham Patient Participation Group to members attention and said that people should not be afraid to complain or discuss matters. Speaking about Norfolk Police he said he was sad that the Chief Constable was leaving. He reminded the council about his Saturday morning surgery at the Little Theatre Hub each month and also informed members that the NNDC Scrutiny Committee was setting up a Crime Disorder Panel.
The Chair thanked AS and BH for their reports and input.


12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
PCSO. D.Sewell had apologised but had sent copies of his latest crime report which was distributed to members. There being no other matters the Chair moved on.

13. To receive Correspondence (not included in agenda items above):
The following had been received :-
Sheringham Shoal Offshore Wind Farm (3rd Newsletter)
E-mail from parishioner regarding planning application at Two Pines, Sheringwood.
NNDC - letter informing PC that the Planning Computer System was being replaced.
NNDC - Agenda for 4/11/09 and minutes.
All the above would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: BH, Sec: DT, - agreed - meeting adjourned - no comments - meeting reopened

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wed. 9/12/09 (7pm).


Full Minutes of the most recent Parish Council Meetings will appear here.
Minutes of the meeting held on 14th October, 2009 at the Scout Headquarters, Cromer Road, Beeston Regis commencing at 7pm.

Present: R.Beckley (Chairman), M.Knowles, D.Thompson, Mrs.M.Wright, M.Church, G.Dyson, P.Kemp, B.Hill and the Clerk. Also present were 5 members of the public and speakers/representatives regarding the planning application at 5(i). These were G.Davies (Bidwells - Agents), A.Waters and Ms.E.Barnston (Architects).

1a. To receive and consider apologies:
Apologies were received and accepted from D.Cox, M.Bliss and Mrs.M.Roffe.
Apologies were also received from B.Hannah (NCC), Mrs.A.Sweeney (NNDC) and PCSO. D.Sewell.

1b. To receive Declarations of Interest on agenda items:
None received. The Chair reminded members that they could still make a declaration prior to an agenda item.

2. To approve the minutes of meeting held 2.9.09:
These had been circulated to members and were accepted as a true record. (Prop: DT, Sec: GD - agreed)

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK, - agreed). The meeting was adjourned and members of the public requested to speak on item 5(i). The meeting was re-opened.

At the Chairs suggestion it was agreed to take item 5(i) next and adjourn the meeting thereby allowing the visiting representatives to speak on the application and letting members and the public put questions to them. (Prop: MK, Sec: PK, - agreed). The meeting was adjourned and a general discussion and question time ensued.

5(i) 20090849 - To consider application for development at Hall Farm:
The Clerk informed members that an amended proposal had been received very recently involving a reduction in the roof lights and a small increase in car parking spaces otherwise the application that had been circulated to them all was unchanged. Much publicity had been given to this application with a public exhibition, an article in the recent edition of the councils newsletter, a notice placed on the notice-board informing the parishioners that the matter was being discussed at tonights meeting as well as the usual posters/agendas placed around the parish. The Chair said that this was one of the largest planning applications that was likely to be considered by this council and he invited Glyn Davies of Bidwells to give a brief talk regarding the whole project. GD informed the meeting that they had favourable feedback from parishioners and they had worked closely with the NNDC planners following Blue Sky Leisures purchase of the site. They had liaised closely with the National Trust who had requested that no further development took place on fields outside the envelope known as the Beeston Hall Farm site. Everything that was now being considered by the parish council had been agreed in detail with the National Trust. GD introduced Ms.Emily Barnston from the architects Fielden & Mawson who was assisted by Adrian Waters. EB stated that the character of the area and the buildings would remain similar to those already existing and the approaches to the site and views from distance would be maintained. This was required by both the National Trust and NNDC. Connections with the Horse and Craft industries were also being retained and parking outside the envelope would not be allowed. Materials to be used would be sympathetic and again similar to existing structures and all efforts would be made to keep the character and charm of Beeston Hall Farm. EB also confirmed the two amendments to the application mentioned by the Clerk. Thanking the applicants representatives the Chair invited questions from the floor. GD gave answers regarding the future of the two dwellings and also stated that there was no intention to resurrect old plans regarding the café. Responding to questions about the entrance and access he said that highways consultants have been used and junctions would be re-aligned in accordance with NCC instructions. The Chair asked about possible signage regarding traffic from Calves Well Lane and a positive response was given as it was when asked about the problems with cars being mis-directed using sat-navs. GD was also asked about peoples rights on Beeston Hall Common and he said that they were currently looking at this situation and EB stated that all the land under their clients ownership would be subject to a ten year management plan. The Chair stated that the common should at sometime be open to the public and MK (Vice-Chair) asked if the parish council could have a copy of the management plan when it was finalised. The Chair was concerned with the stables being situated near the school boundary but GD gave assurances that the school had no objections regarding this. Chris Beckett, representing Runton PC, also expressed concerns regarding horse safety and stabling. MW asked about the future of the track and the meeting was informed that it would stay as rural as possible - there was no intention to have new surfaces which would spoil the character of the site. The meeting was informed that the project may be completed by the end of 2010. The Chair thanked the applicants agent and the architects for attending and brought the open discussion to a close stating that the council would make a decision on this planning application when it returned to this matter later in the meeting. At this point Glyn Davies (Bidwells), Emily Barnston and Adrian Waters (Fielden & Mawson) left the meeting. Two members of the public also left.
The Chair re-opened the meeting and returned to the agenda at item 4(a).

4. Finance:
The Clerk asked members to note that the External Audit certificate had been received. There was no points to bring to members attention. The statutory notice had been displayed on the notice board along with copies of the Annual Return. The second half-years precept money had been received (2009/10 - £6750).
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £302 and A/C 10162140 £12,015 - this was noted by members. The Clerk gave an explanation of the six payments scheduled for payment after which the following were approved :- C.Allen £60.00, P.Bullimore £352.01, West Runton Scouts £25.00, M.Roffe £29.97, Mazars £155.25, and Sheringham Town Council £46.00 (Prop: MW, Sec: DT - agreed).
(b) Preliminary discussion re Precept 2010-11 (decision at Nov.meeting):
The Clerk informed members that they needed to be considering the budget for the year 2010-11. He thought, based on the first six months expenditure of the current year, that the council was on course for an underspend, although lighting expenditure could easily change this. He reminded members that the official notice to NNDC regarding the precept had to be returned by 20/11/09. The Chair said he was happy that the projected year end balance looked a bit more healthy than in previous years and the possibility of considering no increase in the precept for next year was a possibility. The Clerk would arrange for full details, working papers, and a draft budget for 2010-11 to be delivered to members before the next meeting.
(d) To consider Qtly. Budget Statement to 30/9/09:
The statement had been circulated to members prior to the meeting. The Clerk went through the statement with members noting any significant variances under any expenditure heads which were duly explained in the Notes column. The Clerk reiterated his view that the council might have savings on the budgeted figure at 31/3/2010. Members noted and agreed the qtly. statement
(e) Review of Clerks Salary & Contract:
The Clerk informed members that NALC had announced the rates of pay for clerks for the year commencing April 2009. In his case the rate per hour had increased by approx. 10p therefore making it a monthly increase of approx. £3. The new rate per hour was £9.941 (part-time clerk on SCP21). This was noted and approved by members. It was agreed the Chairman does his usual contract review and bring the matter back to the council if there was any matter to raise.

5. Planning:
(a) To note decisions received from NNDC since last meeting:
The Clerk had been informed that a temporary stop notice had been placed on the building work taking place at Heath Barn, Britons Lane by NNDC Planning Enforcement Section. This was noted by members.
(b) To consider planning applications received since agenda printed:
An amended application regarding the development at Beeston Hall Farm (20090849) had been received but had already been dealt with under item 5(i).
(e) 20090848 - Erection of Garden Room at The Two Pines, Sheringwood:
The application had already been circulated to members. After discussion it was agreed that there was no objections. (Prop: DT, Sec: PK - agreed).
(h) LDF - incl.Gypsy EERA Consultation and Shoreline Management Plan:
The Clerk informed members that NNDC were now conducting a consultation on the re-use of rural buildings (Specific item under the Core Strategy). Documents would be circulated to members in the near future and a response, if any, needed to be made at the November meeting. This was noted by members.
(i) 20090849 - To consider application for development at Hall Farm:
Returning to this item the Chair stated that the National Trust would have looked at all aspects of this application in detail, and, although he was disappointed that it did not appear to be going to the NNDC Development Control Committee for discussion, he felt that parishioners and members supported the scheme. He asked members if they had any more points to raise before putting this to the vote. There was no further discussion and it was agreed that the parish council supports the application subject to the applicant recognising the public rights on Beeston Hall Common. (Prop: RB, Sec: DT, and agreed). The Clerk would inform NNDC accordingly.
(j) 20090937 - To consider application re extn. at 3, Priory Close:
The application had already been circulated to members. It was agreed to close the meeting (Prop: RB, Sec: MK) in order that the applicant could speak. The meeting was re-opened and after discussion it was agreed that the council had no objections to this application (Prop: DT, Sec: PK).
(k) To further consider Affordable Housing in the parish:
Following the Chairs discussion with Norman Lamb MP at the latters recent surgery visit a copy of the letter sent by our MP to the Chief Exec. of NNDC had been received. This would be circulated to members and a copy of NNDCs response to N.Lamb MP was awaited. The matter would be placed on the next agenda.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Hedge between Priory and Maze (CRF3) - This had now been cut.
Reflector posts in Britons Lane adjacent to Heathside - The Clerk had been informed by NCC Highways that some of these would be put back.
These items were noted by members.

7. Meetings & Conferences (to receive reports and announcements):
The following information/invitations had been received :-
Cromer Hospital - meeting re future plans - Cromer 15/10 - MR, DT,GD to attend.
Nfk RCC - meeting re changes to articles of association - Dereham 3/11 - noted.
NALC - Coffee/Chat afternoon - Roughton 12/11 (2-4pm) - members to attend.
Nfk.RCC - Charity Workshop - Poringland 28/10 - noted.
NALC - Gypsy/Traveller Conference - New Costessey 4/11 - RB to attend.
NNDC Parish/Town Council Forum - Cromer 11/11 - 4/5 members to attend

8. PC Assets: to consider reports:
No reports to consider.

9a. To consider ongoing maintenance of Beeston Common:
An invitation to join members of Sheringham Town Council and Natural England representatives had been received. MK, DT and the Clerk met with them on 8th Oct.
Discussions for future funding and the maintenance of the common whilst walking round it took place. This was mainly for STC members but the parish councils concerns regarding the ditch/boundary on the eastern side of the common (forming the PCs western boundary) were explained to all present. MK said that the common is fairly accessible now because of the recent weather conditions. MK was also questioned on several matters of concern by a parishioner who lived next to the northern end of the ditch. He also informed members that he thought we needed to involve K.Rands (NCC Highways Engineer) regarding the bank/path at the northern end and possibly AWA if Sheringham TC had not already contacted them regarding clearing the actual ditch. The Clerk was instructed to follow these matters up.

9b. To consider Pillbox in Britons Lane:
No further news from English Heritage since the last update. This was noted by members.

9f. To consider car parking during Sunday Car Boot Sales:
The Clerk reported, that following publication of the article in the newsletter, that two parishioners had written about the problems associated with car boot sale parking. The Clerk was instructed to send copies to the police (Sgt.D.Money) and circulate the letter and e-mail to members for consideration.

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk informed members that the file containing the portfolio applying for QPS would be submitted to Sarita Presland at NALC during the first half of next month.

11. To receive reports from District & County Councillors:
Both councillors had sent apologies and therefore the Chairman moved on.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
PCSO. D.Sewell had also apologised and had submitted a written report. The Clerk was instructed to circulate this to members along with the Safer Neighbourhood Teams newsletter which was received recently. There being no other matters to discuss concerning crime the Chair moved on.

13. To receive Correspondence (not included in agenda items above):
The following had been received :-
NALC - leaflet re grants for parish councils.
Booklet from Norfolk Older Peoples Strategy.
NALCs 2008/09 Annual Report.
E-mail from B.Hannah (NCC) re parking on the Britons Lane car park.
NNDC Outlook magazine
NCC Your Norfolk magazine
NNDC Agenda and Minutes
Letter from Nfk Lowland Search & Rescue requesting financial help (to APM 2010).
NCC Norfolk Matters magazine
Norfolk RCC information and leaflets.
All the above would be circulated to members as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: BH, Sec: DT - agreed, meeting adjourned - no comments - meeting re-opened.

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wed. 4/11/09 (7pm) - BH requested that the purchase of the Remembrance Day wreath be placed on the next agenda. The Clerk reminded members that a representative would be giving a talk on the Upcher Community Partnership and the Budget/Precept would also be on the agenda along with two new consultations (Nfk.Mineral/Waste sites and E.England housing & economic growth to 2031)


Minutes of the meeting held on 2nd September, 2009 at the Scout Headquarters, Cromer Road, Beeston Regis commencing at 7pm.

Present: R.Beckley (Chairman), Mrs.M.Roffe, G.Dyson, D.Thompson, M.Knowles, Mrs.M.Wright, M.Church and the Clerk. Also present were B.Hannah (NCC),
Sgt.D.Money, and two members of the public

1a. To receive and consider apologies:
Apologies were received and accepted from B.Hill, P.Kemp, D.Cox and M.Bliss. Apologies were also received from Mrs.A.Sweeney (NNDC).

1b. To receive Declarations of Interest on agenda items:
No declarations received.

2. To approve the minutes of meeting held 12.8.09:
These had been circulated to members and were accepted as a true record (Prop: MR, Sec: MK - agreed).

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK) - agreed - meeting adjourned. It was noted that Mr.Cook would speak on item 9f regarding car parking during Sunday Car Boot Sales being the proprietor of the business. The Chairman re-opened the meeting.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1047 and A/C 10162140 £5264 - this was noted by members. The Clerk gave a brief explanation of the three payments scheduled after which the following were approved for payment :- C.Allen £60.00, P.Bullimore £356.08, and West Runton Scouts £25.00 (Prop: DT, Sec: MR - agreed).
(b) To approve the new Direct Debit to E-on (£179.48, monthly, for electricity):
The Clerk reminded members that the actual cost of electricity was now subject to the new contract and fixed for two years to June 2011. The new direct debit was approved (Prop: DT, Sec: GD - agreed).
(d) To consider purchase of Bulbs for planting around the green areas (MR):
MR, reminding members that the income from the bottle bank should be for the benefit of the parish, asked members to consider purchasing some bulbs which would be planted around the trees on the greens in the parish. The Chair, stating that this income had been higher than anticipated, thought this to be a good idea. Members were happy with MRs proposal and it was agreed that she arrange for the purchase of the bulbs up to the sum of £50 (Prop: MK, Sec: DT - agreed). MR would present an invoice for payment at the next meeting.

At the suggestion of the Chairman it was agreed to take items 12, 9f and 11 next in order that Sgt.Money and others could leave early if they so desired.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
Sgt.Money gave a report on recent crimes in the parish (2 assaults and 1 criminal damage) and said that the overall picture was good with only seven crimes recorded in the last quarter. He stated that the Sheringham area during carnival time was better policed resulting in fewer incidents and that he was fairly pleased with the situation in this area. The Chair thanked him for his report after asking members if they had any questions.

9f. To consider car parking during Sunday Car Boot Sales:
The Chair thanked Mr.Cook (car boot sale proprietor) for attending the meeting hoping he could contribute to the discussion in an effort to alleviate the problems associated with car parking on car boot sale days. He stated that, with members agreement, he would adjourn on occasions in order that Mr.Cook and Sgt.Money could speak. In summary the chair said that when the car boot sale is busy, parking problems off-site are created although Mr.Cook provides a large car park on-site. He made it clear that in no way did the council think Mr.Cook was responsible for this problem but he hoped he might help solve it. NNDC was hoping to create a code of conduct for car boot sales in the future RB said. MW said that cars were parking on double yellow lines as well as on pavements and were creating obstructions. Sgt Money spoke re the breaches of the law associated with traffic congestion and obstruction, and stated that a clear-way would solve all these problems whereby all forms of parking and stopping were prohibited. However this was unlikely to be created and something else needed to be done. MK pointed out that councillors were complaining now in response to Sgt.Moneys statement that no complaints had been received regarding parking on car boot days. It was also pointed out that the public could not contact the local police on Sundays and going through the police main switch board would give the matter low priority with police officers probably not arriving on the scene until many hours later. GD said that it was difficult getting a car out of the car park provided on-site and therefore people tended to look for a quicker parking option off-site. MR thought that people were parking irresponsibly and creating hazards as did MW who said that the problems were made even worse with cars towing caravans using Britons Lane during this busy period. Sgt.Money asked Mr.Cook about the routes on and off the site. Members again told Mr.Cook that in no way did they think he was responsible and the Chairman, after there had been considerable discussion, said that the council meeting would have to move on. In summary the Chair said that dialogue had started and this matter would continue to be on the PCs agenda. He thought it would be useful to identify the busiest car boot days in order that the police might observe the troubles first hand and asked members to monitor the situation. He thanked people for their attendance and hoped the problems could be solved before the next car boot season arrived (Spring 2010).

11. To receive reports from District & County Councillors:
B.Hannah (NCC) gave a brief report to members. He pointed out that the caravan park steps were now ok and that people on the site appeared to be very pleased with them. The new police station at Cromer was nearly complete and due to open in the autumn.
He confirmed his chairmanship of the NNDC Licencing Committee which had been ratified by full council. The Chair thanked BH for his report and input at the meeting.

B.Hannah (NCC), Sgt.D.Money, and Mr.Cook left the meeting at this point.


5. Planning:
(a) To note decisions received from NNDC since last meeting:
Ref: 20090668: Erection of single storey rear extension at 3, Priory Close: Planning permission was refused. The Clerk would circulate the details to members.
(b) To consider planning applications received since agenda printed:
None received.
(e) Ref: 20090818: To consider Tesco Supermarket planning application:
The plans and details had been circulated to members. The majority of members agreed that they had no objection in principle but had concerns with Tescos preferred option (Prop: RB, Sec:MR). The concerns were loss of trees compared to other options, delivery logistics and service yard more intrusive than other options in plan, public access to tesco car park, and the nett loss of housing.The Clerk was instructed to inform NNDC accordingly.
(h) LDF - incl.Gypsy EERA consultation and SMP:
The Clerk issued members with the second newsletter regarding the SMP. A further copy would be circulated so that absent members could update themselves on the Shoreline Management Plan.
(i) To consider proposals for development at Hall Farm:
No further news had been received since the last meeting.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Hedge between Priory and Maze (CRF3) - NCC had written to the owners of the Maze but as yet no work had been carried out. Much work had been done on the eastern boundary.
A negative reply had been received from Highways regarding the request for a pedestrian crossing on the A149 near the bus shelters. This was noted and the Clerk was instructed to inform the parishioner who had made the suggestion.
The reflector posts adjacent to Heathside in Britons Lane had all been removed. The Clerk would make enquiries with Highways as they were considered useful and made it a safer stretch of road.

7. Meetings & Conferences (to receive reports and announcements);
The following invitations/information had been received since the last meeting :-
AGM of the CAB (Dereham, Holt area) - 9/9/09 - this was noted.
The Greenhouse Trust - Open Days - Norwich (10-13/9/09) - this was noted.
NALC - Coffee/ Chat with the Parish Liaison Officer (Cley, 7/10) members to attend.
EERA - public meeting in Norwich re E.England Plan - clashes with this meeting.
NNDC.Annual Parish/Town Conference (Cromer, 11/11/09) - MR and others to attend - Clerk to suggest Perm.Gypsy Sites and Affordable Housing for discussion.
NALC - AGM on 12/9/09 - this was noted by members. Clerk to enter Chairmans name for the Buckingham Palace Garden Party ballot.
N.Nfk. Safer Communities Partnership event (28/9/09) - DT to attend.

8. PC. Assets: to consider reports:
Nothing to report.

9a. To consider ongoing maintenance of Beeston Common:
There was still no news regarding the meeting with Natural England. The Clerk had spoken with Sheringham Town Council Clerk recently enquiring as to whether there was any news. MK spoke of some voluntary work that the Clerk had carried out on behalf of an elderly lady recently when he worked in her garden in Caxton Park removing bracken, brambles and other weeds that had grown across from Beeston Common. It was obvious that no work had been carried out in this area for a considerable time.

9b. To consider Pillbox in Britons Lane:
No further news since last months update.

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk along with RB and MK had met with the QPS Officer on 20/8/09. The file of evidence was looking ok and a few amendments and suggestions were agreed.
(b) To revisit and review Register of Interests:
This was one of the PCs calendar jobs and the Clerk reminded members to keep interests in mind when dealing with council business and also inform the NNDC Monitoring Officer of any changes that needed to be made to their declaration made at their election or co-option time. This was noted by members.
(e) No Cold Calling Zones - to receive update:
It was noted that much of the parish was now covered by this scheme. It was agreed to remove this item from the agenda.
(f) To Prepare for Quarterly Newsletter (Sept 09):
Although he was away during September MK hoped to have the newsletter published around the end of the month. MR had provided material for this edition but further articles were still required.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
NNDC. Update/Summary re application to be a coastal pathfinder council.
Information from NNDC re the new Choice Based Letting Scheme.
Norfolk CC. - Councillors Chart and Area Guide, 2009 - 2013.
North Walsham CAB - request for financial assistance (refer to Ann.Parish Meeting)
All the above would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: MR, Sec: DT - agreed - meeting adjourned - no comments - re-opened.

15. To confirm date of next meeting - future agenda items:
It was agreed to meet on 14/10/09 (2nd Wed as usual) but move the November meeting to the first Wednesday (4/11/09). The Clerk pointed out that he would have to liaise with the Chairman if the planning application for Beeston Hall Farm was received and needed consideration before the next meeting. i.e. a special meeting may have to be considered if we could not meet the District Councils deadline.


Minutes of the meeting held on 12th August, 2009 at the Scout Headquarters, Cromer Road, Beeston Regis commencing 7pm.

Present: R.Beckley (Chairman), M.Knowles, Mrs.M.Roffe, G.Dyson, P.Kemp, Mrs.M.Wright, M.Church and the Clerk. Also present were B.Hannah (NCC), Mrs.A.Sweeney (NNDC) and one member of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from B.Hill, D.Thompson, D.Cox and M.Bliss. Apologies were also received from PCSO. D.Sewell. The Clerk informed members that D.Cox wished him to pass on his thanks for the recent best wishes card.

1b. To receive Declarations of Interest on agenda items:
RB and MK declared a personal interest in item 5(e).

2. To approve the minutes of meeting held 8.7.09:
These had been circulated to members and were accepted as a true record (Prop: MW, Sec: GD - agreed)

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK) - agreed - meeting adjourned - no requests - meeting reopened.

4. Finance:
(a) The current bank balances were as follows :- A/C 10162132 £804, A/C 10162140 £6264 - noted by members. The Clerk gave a brief explanation of the five payments scheduled including SLCC (Society of Local Council Clerks) and T.T.Jones Electrical Ltd. A copy of the T.T.Jones Electrical invoice was given to members. The following payments were approved :- C.Allen £60.00, P.Bullimore £350.90, West Runton Scouts £25.00, SLCC £82.00, T.T.Jones Electrical £81.26 (Prop: PK, Sec: MW).
(b) Review of Internal Audit Procedures incl. appointment of Internal Auditor:
Members agreed to await the report from the Clerk in respect of the review of internal audit procedures (part of CiLCA studies). Mr.S.Meakin was again appointed the parish councils Internal Auditor (Prop: MR, Sec: MW).

At the suggestion of the Chair it was agreed to take item 11 next.

11. To receive reports from District & County Councillors:
Mrs.Sweeney (NNDC) reported on her attendance at meetings regarding flood sirens, site specific proposals, the green supermarket proposed for Sheringham, inconsistencies in speed limits on the A148, Upcher Community Partnership, and others. She also spoke on the Beeston Regis Caravan Park steps that had made the newspapers and which she now believed were being put right. The Chair thanked AS for her report, and with members agreement, decided to discuss item 5(e) next.

5(e) To further consider steps at Beeston Regis Caravan Park:
Replying to Mrs.Sweeneys remarks the Chairman stated that the new steps were the best we have had and thought the District Council were a bit heavy handed in their actions. He suggested that negotiation would have been the best way forward. The Vice-Chair agreed and thought this to be an asset that visitors and parishioners would use, making their own decision as to safety and risk. The Chair said that he had been informed that parishioners had started to contribute financially towards the caravan parks increased costs. Members were informed by the Clerk that they had no powers to do this but the council agreed to support the caravan parks scheme in other ways as they had at the earlier planning stage.

11. Returning to Councillors Reports:
B.Hannah (NCC) informed members that he had been appointed as Chair to the NNDC. Lic.Committee (Subject to approval of full council). Other than this he thought Mrs.Sweeney had covered most items in her report. MK told B.Hannah that he was disappointed that the sea front looks like a building site at the very time it needed to look attractive for visitors who had come in increased numbers this year. BH agreed but pointed out that the lifeboat project was unique. The Chair asked the councillors to find out what action, if any, had been taken in regard to the permanent gypsy/travellers sites that NNDC would have to provide following the EERA decision. He stated that the parish council wished to be involved from the first stage and asked BH and AS to monitor this situation. The Chair thanked BH and AS for their reports and input.

With members agreement the Chair returned to item 5 - Planning:

5. Planning:
(a) To note decisions received from NNDC since last meeting:
The Clerk had been informed verbally by a conservation officer at NNDC that they did not wished to proceed with a TPO on the remaining trees at Silver Fox Farm in Sheringwood. This was noted by members. This subject had now been removed from the agenda (see July 2009 minutes).
(b) To consider planning applications received since agenda printed:
20090777 - Erection of A1 (Retail Supermarket) and D1 (Food Academy etc) at the Sheringham Allotment site, south of Weybourne Road, Sheringham.
This application had only just been received and was displayed on an adjoining table for members to study. After discussion, including that of the whole Sheringham supermarket debate, it was agreed that the PC makes no objection/no comment (Prop: MR, Sec: MW)
(e) To further consider steps at Beeston Regis Caravan Park:
Item discussed during District & County Councillors reports (see page 1)
(h) LDF - incl.Gypsy EERA consultation and SMP:
The Clerk had received nothing further in writing. Again see District & County Councillors reports regarding permanent gypsy site situation.
(i) To consider proposals for development at Hall Farm:
The Clerk had spoken to the agents (Bidwells) who had informed him that the formal planning application should now be submitted to NNDC towards the end of August after consultations with the National Trust. This was noted by members.
(j) To note information received from NNDC regarding Affordable Housing:
Copies of the figures/information received had been given to members who were not happy with the extremely low expenditure on affordable housing in recent years. MK pointed out that on one scheme in Sheringham the developer contributed monies that did not even equate to the cost of one quarter of one house on the development. B.Hannah received a copy of the figures and noted the parish councils disappointment on a subject which is talked about and given high priority from national level downwards and yet nothing of significance seems to get done.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Footpath nr council houses at bottom of Britons Lane - Hedge etc. trimmed back.
Scheme for more dropped kerbs east of Britons Lane - NCC Highways dealing with
Hedge between Priory and Maze (CRF3) - request that NCC send reminder to owner
Footpath, west of caravan park - sorted by PK with parishioners.
An e-mail had been received from a parishioner regarding a possible pedestrian crossing on the A149 near the bus shelters. Members supported the idea because of the increase in traffic flow in recent years and instructed the Clerk to write to NCC. Highways asking that a scheme be given consideration. He was also requested to mention the reflector posts, that had been knocked over, in Britons Lane adjacent to Heathside.
MW raised the problem of parking during car boot sales. Whilst a car park was provided by the landowners concerns were raised over people parking in dangerous spots and on private property. It was agreed to invite the landowner/organiser of the car boot sales to the next meeting hoping that he might be able to help with this off-site parking. The Clerk was also instructed to try and get the police to attend and take part in the discussion.

7. Meetings & Conferences (to receive reports and announcements):
The following invitations had been received since the last meeting :-
N.Lamb MP., Parish Tour/Surgery - 10/9/09, 3.15pm, car park - RB to attend.
Young People of the Year Awards - 22/11/09, Norwich (chair only) - noted.
Cromer Hospital - Discussion on future - 15/10/09, Cromer (7pm) - MR to attend.
Reports were received on the following :-
GD/RB - reported on Sheringham Preservation Soc. Meeting on 10/8/09.
RB reported on a NNDC. Lic.committee he attended regarding roadside trading etc.
PK gave an update re the Upcher C/P ( now at final stages of Credit Union formation)

8. PC Assets: to consider reports:
The Clerk had received a letter from NCC regarding lighting and the PFI contract. Maintenance work on their lights around the railway bridge on the A149 would take place over the next few months. This was noted by members.

9a. To consider ongoing maintenance of Beeston Common:
There was no further news regarding the meeting with Natural England.

9b. To consider Pillbox in Britons Lane:
English Heritage had informed the Clerk verbally that a file had been prepared and submitted to the appropriate government department. They were not able to say whether it would be listed but did inform the Clerk that following their site visit they could confirm that the pillbox dated back to the first world war.

9f. To consider NNDCs Coastal Change Pathfinder application:
A copy of the letter received from NNDC had been supplied to members and the Chair informed the PC that he had e-mailed Peter Frew endorsing the District Councils bid and its principles. Members agreed with this and awaited further developments.

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk informed members that he had done a considerable amount of work in preparing the file of evidence (approx. 40 hours) for the application, and he wished to thank MK for preparing the excellent photographs of notice board papers which would form part of this file. He hoped to bring the CiLCA studies to an end soon and reminded members of the meeting with the QPS Officer which RB and MK would hopefully be able to attend. (20/8/09). This was noted by members.
(b) To consider the groups/subjects re members areas of interest/responsibility:
The Clerk had circulated a draft schedule based on members preferences made known to him and other relevant factors. This schedule was approved and adopted subject to the three following insertions :- RB to be inserted under Affordable Housing, and MC to be inserted under Waste/Recycling and the Website.
(e) No Cold Calling Zones - to receive update:
The Clerk informed members that a letter had been received from NCC Trading Standards (21/7/09) informing the PC that 5 signs had been placed on light columns in Priory Close and the zone was now set up. This was noted.
(f) To prepare for Quarterly Newsletter (Sept.09):
MK informed members that he hoped this edition would be published and delivered by the end of September 09.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
Apologies had been received from the PCSO.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :- NCC magazine, e-mail re Boundary Review, Nfk Playing Fields Assoc.Bulletin, NNDC Beach Safety booklet, Windfarm update/bulletin, and NNDC Agenda/minutes. All the above would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: RB, Sec: MK - agreed - meeting adjourned - no comments - meeting reopened

15. To confirm date of next meeting - future agenda items:
After discussion it was agreed to change the provisional date (9/9) and the meeting was confirmed for Wednesday 2nd September, 2009 (7pm). (subject to hall availability). MR asked for the purchase of bulbs to be planted on the green areas to be placed on the next agenda. The Chair asked if members were happy to have a representative from the Upcher Community Partnership attend the November meeting (11/11/09) - this was agreed.


Minutes of the meeting held on 8th July, 2009 at the Scout Headquarters, Cromer Rd Beeston Regis (commencing 7pm).

Present: R.Beckley (Chairman), M.Knowles, M.Church, B.Hill, G.Dyson, Mrs.M.Wright, and the Clerk. Also present were two members of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from D.Cox, M.Bliss, P.Kemp and Mrs.Roffe. Apologies were also received from Mrs.A.Sweeney (NNDC) and B.Hannah (NCC).

1b. To receive Declarations of Interest on agenda items:
No declarations.

2. To approve the minutes of meeting held 10.6.09:
These had been circulated to members and were accepted as a true record. (Prop: MK, Sec: MW - agreed)

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK) - agreed - meeting adjourned - no requests - meeting reopened.

4. Finance:
(a) The current bank balances were as follows :- A/C 10162132 £1508, A/C 10162140 £6264 - noted by members. The Clerk gave a brief explanation of the four payments scheduled including that to S.Meakin for Internal Audit and the following were approved for payment :- C.Allen £60.00, P.Bullimore £356.70, W.Runton Scouts £25.00 and S.Meakin £65.00 (Prop: MK, Sec: BH - agreed). The Clerk asked members to note the receipt of the VAT refund in relation to last years accounts (31/3/09). Whilst mentioning audit fees the Clerk stated that the Annual Return had gone off to the External Auditors and the notices advertising electors rights and the appointed external audit day had been placed on the main notice board.
(b) To approve the new standing order to T.T.Jones Electrical in the sum of £64.31:
This was approved by members (Prop: BH, Sec: MK - agreed). The Clerk stated that a new figure for the supply of electricity from E-On would be brought to their attention as a Direct Debit soon.
(d) To consider the Qtly. Budget Report (April - June 2009):
Members had all received a copy of the Clerks report. He pointed out that significant variations between the budget and the actuals had explanatory notes against that expenditure head e.g. Insurance and Dog Bin emptying when a complete years expenditure was incurred in the first quarter. The only projected overspend at the moment appeared to be on the cost of electricity following the new price increase and the changes to the lighting stock inventory. This was noted and agreed by members (Prop: MK, Sec: GD).

5. Planning:
(a) To note decisions received from NNDC since last meeting:
20090203 - 2 dwellings in Lawson Way, Sheringham - site meeting arranged. The Planning Officers report would be circulated to members.
(b) To consider planning applications received since agenda printed:
20090668 - Erection of single storey rear extension at 3, Priory Close:
After discussion members agreed no objections to this application (Prop:RB,Sec:MW)
(e) Sheringwood - To receive update & consider tree preservation:
The Clerk, accompanied by MK, had met with the Woodland Trust representative (M.Ryder) and had walked around Sheringwood looking for old or feature trees. In summary M.Ryder stated that only trees at Silver Fox Farm might be worthy of a TPO, not because of their age or beauty but because of the past history of the site. He stated that Sheringwood was not particularly old and was typical of woodland areas in North Norfolk and it was not reasonable to expect NNDC to place TPOs on all these trees. MK confirmed the Clerks report. It was agreed that the Clerk speaks with NNDC Conservation Dept regarding the trees at Silver Fox Farm and removes this item from the agenda. The Chair stated that the parish council had done everything it could over a long period of time regarding this matter but must accept professional opinion. He said that the parish council would continue to monitor the situation and was hopeful that the NNDC was aware of the possibilities of tree felling or lopping when they now received planning applications for this area.
(h) LDF - incl.Gypsy EERA consultation and SMP:
The Environment Agency and Natural England had produced an update of where we are in terms of the Shoreline Management Plan. This had been circulated to members. The Clerk had nothing else to report on this item.
(i) To consider proposals for development at Hall Farm:
The Clerk had spoken to the agents (Bidwells) as well as the Planning Officer who had both indicated that they would attend a parish council meeting when the formal planning application had been submitted. This was noted by members.

6. To consider Highways and Footpath Matters:
The Clerk reported on a walkabout with Karl Rands (PB, KR, MK, DT & MW)(12/6)
The footpath nr council houses adjacent Britons Lane Cl. - footpath now widened.
The footpath in front of pair of council houses (bottom Brits Lane)refer Housing Trust
Weeds in the parish - work has been carried out and weeds are starting to die.
Fence on Britons Lane, north of Heathside - will monitor and remove if necessary.
Lorries using Britons Lane - Signage is correct - speak with police - see below.
Sign near Scout HQ - "Beeston Regis/W.Runton" - to be moved to correct boundary.
Also agreed was (a) clear weeds in path at northern end of Abbey Pk (b) clear weeds on path near Sheringham boundary, opposite Maze (c) monitor hedge/trees north of Abbey Pk.
Referring to Lorries using Britons Lane the Clerk read the reply from Anglia Mowers and also spoke of his telephone conversation with Sgt.Money - noted by members.
Speed Awareness Message - speed checks carried out by Norfolk CC would continue automatically as the PC was now on the list for periodic visits.
New matters :- The hedge near the footpath between the maze and the priory was very overgrown (CRF3) (reported by MK and MW) and following his report the Clerk was instructed to inform NCC Footpaths & Rights of Way Section in order that they could rectify this matter. A report from PK, via the Clerk in his absence, referred members to the cliff top path towards the western end of the caravan park. It was agreed the Clerk enquires further to the exact problem and location before considering this further.
At the Chairs suggestion it was agreed to write a letter of thanks to Karl Rands regarding the recent parish walkabout (see start of item 6) and also speak with him regarding further dropped kerbs to the east of Britons Lane and near the school.
7. Meetings & Conferences (to receive reports and announcements):
The following invitations had been received since the last meeting :-
Norfolk ALC - Afternoon Tea/Environment discussion at Weeting Vill Hall - noted
Norfolk ALC - Summer Conference (28/7/09) - Norwich FC - noted
Norfolk ALC - AGM (12/9/09) - County Hall - noted
Norfolk RCC - AGM (8/7/09) - Brundall - clashes with PC meeting
NNDC - Green Shield Event - Felbrigg Hall - 12/9/09 - details to be circulated
John Innes Discovery Day - Colney - 13/9/09 - details to be circulated
SLCC - 35th National Conference - 23/10-25/10/09 - noted but cost prohibitive.
The Clerk gave a brief report on the NNDC Area Forum on 1/7/09 at the Scout HQ when he and DT and MW had attended. An information pack, regarding this meeting, would be circulated to members.
The Chair spoke of the latest Sheringham Preservation Soc. Meeting - the minutes would be circulated.

8. PC Assets:
(a) Street Lighting - to consider update:
The Clerk reminded members of the recently signed contracts regarding supply of electricity and the maintenance of the street lights. The maintenance contract was awarded to T.T.Jones Electrical Ltd (details in last months minutes). The Clerk informed members that he had obtained a 24 month contract for electricity for little more than the 12 month price quoted. The contract, signed by MK on behalf of the PC, was for 24 months at a price of 9.853p per kwh (cost of contract £4103 for 2 yrs).
This was noted by members and the Chair thanked the Clerk for his work in respect of the contract work. It was agreed to remove Street Lighting from the agenda but keep the general heading of PC Assets.

9a. To consider ongoing maintenance of Beeston Common:
The Clerk was still waiting for news from Sheringham TC regarding the meeting with Natural England.

9b. To consider Pillbox in Britons Lane:
Still awaiting news from English Heritage regarding the listing.

9f. To note information received regarding Bottle Bank for year to 31.3.09:
Good news had been received recently in that receipts from the bottle bank in the last financial year amounted to £400.37 (Net - after deduction of expenses). The Clerk had only estimated £220 based on the previous years figure and had used this lower figure as a debtor in the accounts. The actual tonnage collected by the contractors amounted to 14.08 tons in the year to 31/3/09 compared to 8.86 tons in the previous year. This was noted by members.

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk informed members that he had arranged a meeting with the Quality Parish Status Officer for 24/7/09. A further meeting had been agreed for August when it was hoped the Chair and Vice-Chair would be able to attend (date to be arranged). This was noted by members. After making enquiries and referring to the Local Gov.Act 1972, the Clerk informed members that meetings could take place on Sundays (this followed the Chairs question at the previous meeting). In summary parish meetings can take place any day after 6pm and council meetings can take place any day and at any time. This was noted.
(b) To consider the groups/subjects re members areas of interest/responsibility:
A copy of the old form had not been returned by all members and it was agreed the Chair and Clerk liaise to produce a draft schedule for approval at the next meeting.
(e) No Cold Calling Zones - to receive update:
The Clerk informed members that the new signs were up in Priory Close. The Chair stated that the Church Close Pole had been erected again further into the close hoping it would avoid future vandalism.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.

12. To consider Sect 17, Crime & Disorder Act (incl Police Report):
No PCSO was in attendance. The Clerk would circulate an e-mail received from the Safety Neighbourhood Communications Officer for N.Norfolk. This gave an update from the recent SNT meeting regarding priorities for the police in the area.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Bittern Line update including guide and timetable.
Your Rubbish magazine.
NNDC Agenda/Minutes.
NNDC newsletter re Street Signs.
All the above would be circulated to members as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: BH, Sec: MC - agreed - meeting adjourned - comment re phone box - meeting then reopened.

15. To consider date of next meeting - future agenda items:
Next meeting, Wednesday 12th August, 2009 (7pm)


Minutes of the meeting held on 10th June, 2009 at the Scout Headquarters, Cromer Rd
Beeston Regis (commencing 7pm)

Present: R.Beckley (Chairman), M.Knowles, D.Thompson, Mrs.M.Roffe, M.Church, Mrs.M.Wright, B.Hill, P.Kemp and the Clerk. There was also one member of the public in attendance.

1a. To receive and consider apologies:
Apologies were received and accepted from M.Bliss, G.Dyson, and D.Cox. Apologies were also received from PCSO D.Sewell, Mrs.A.Sweeney (NNDC), and B.Hannah (NCC).

1b. To receive Declarations of Interest on agenda items:
No declarations.

2. To approve the minutes of meeting held 13.5.09:
These had been circulated to members and were accepted as a true record.
(Prop: MW, Sec: DT - agreed)

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK - agreed) - meeting adjourned - no requests - meeting reopened

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £827 and A/C 10162140 £6864 - noted by members. The Clerk gave a brief explanation regarding the five payments scheduled and then the following were approved for payment :-
C.Allen £60.00, P.Bullimore £350.10, W.Runton Scouts £25.00, Norfolk RCC £25.00
And Allianz Insurance plc £597.16 (Prop: DT, Sec: MR - agreed). The Chair gave a summary regarding the Insurance renewal before approval of payments took place (see 4(b) regarding this)
(b) To note renewal of PC insurance:
The Chair and Vice-Chair had been asked to make a decision before renewal date after making further enquiries regarding the excess with Came & Co and also asking Allianz Insurance whether they were prepared to negotiate a lower premium than that being asked (£702). The Chair was happy to report that our current insurers (Allianz) were prepared to reduce the premium to £597 to retain the business. The excess (£125) would remain the same and this would be a one year contract as usual.
Members were happy with this and duly approved the payment (see 4a).
(d) To approve the Accounts & Governance Statement as at 31.3.09 (as circulated):
The Clerk informed members that the accounts and governance statement, produced as per the Audit and Accounts Regulations 1998, 2003 and 2006 , had to be approved by the parish council by 30.6.09. Members had been given their financial statement packs prior to the meeting. The Clerk referred to page 2 (Income & Expenditure Statement) pointing out that the PC spent approx. £1500 more than in 2008. This was the figure by which the precept was increased for 2009. He also referred to page 3 (Balance Sheet as at 31.3.09) stating that the balance at the year end was approx. £3800. After the Clerk answered questions the statements were duly approved by the PC and the Chair signed sections 1 and 2 of the annual audit return.
(Prop: MW: Sec: MR - agreed). The Chair thanked the Clerk for his work in producing the financial statements.
(e) Review of PCs Financial Regulations and Standing Orders:
The Clerk requested members permission to leave this matter to a future meeting when he would produce new/revised sets of FRs and SOs following his CiLCA studies. This was agreed and the matter will appear on a future agenda

5. Planning:
(a) To note decisions received from NNDC since last meeting:
The Clerk drew members attention to the following :-
20090203 - 2 semi-detached dwellings at Lawsons Way, Sheringham - This was referred to the Development Control Committee - Noted by members.
(b) To consider planning applications received since agenda printed:
None received.
(e) Sheringwood - To receive update and consider tree preservation:
The Woodland Trust had informed the Clerk that they hoped to arrange a meeting in the next two or three weeks - this was noted.
(h) LDF - Gypsy EERA consultation, SMP & consultation on reuse of rural bldgs:
The Chair first spoke of the Site Specific Proposals consultation which was out at the moment. He referred to the residential site on land off Holway Road and Morley Hill, and the retail site at Central Garage (both in Sheringham). After discussion it was agreed not to respond as a council but leave this to individuals if they so wished.
The Chair apologised to members for not getting a reply in regarding permanent gypsy sites (EERA) although he pointed out that it would be repeating the views of NNDC.
The Chair referring to the questionnaire on the Reuse of Rural Buildings, worked his way through the document with members and asked the Clerk to submit to NNDC.
(i) To consider proposals for development of Hall Farm:
An exhibition, arranged by the owners Blue Sky Leisure, took place on 22/5/09 at Beeston Hall School. The PC had received a letter from Bidwells, their agents, inviting comments prior to a formal planning application being submitted. The Clerk informed members that Bidwells had a target date of 20/6/09 for the submission of the actual planning application. After discussion it was agreed to wait for the planning application before commenting and perhaps invite a representative from the owners and/or agents to a parish council meeting.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Path nr. council houses adj. to junction with Britons Lane Cl - Highways to look at.
Walkabout with H.Ways Engineer - arranged for 12/6/09 (11am) (MK,MW,DT)
NNDC letter received re verge cutting - 10 cuts in the season (5, NCC & 5, NNDC).
Bus stop sign nr.Church Close - NCC investigating why it has been moved.
The following were considered :-
S.A.M (speed awareness message) - Clerk to try and arrange another speed check.
MW reported lorries, incl articulated, using Britons Lane - to discuss on 12/6/09.
Fence on Britons Lane - not considered dangerous - to discuss on 12/6/09
Weeds in parish again getting bad (need treating) - to discuss on 12/6/09
Sign nr. Scout HQ marking West Runton in wrong place - to discuss on 12/6/09
As well as discussing with the Highways Engineer on 12/6/09 the Clerk was instructed to write to Anglia Mower Services regarding lorries using Britons Lane, enquiring as to whether companies delivering to their premises received instructions and directions.

7. Meetings & Conferences (to receive reports and announcements):
The Clerk reminded members of the forthcoming Area Forum organised by NNDC for parish and town councils to be held at the Scout HQ on 1/7/09 (6.30 - 9.00pm).
The Following invitations had been received since the last meeting :-
Scout Group Evening & AGM - Fri.12/6/09 - 6 til 9pm - MW to attend.
Nalc - Meal with Speaker - Mon. 20/7/09 - 6 for 7pm (Swaffham) - noted.
Nalc - Norfolk Planning Conference - Thurs 18/6/09 (all day) noted.
Norfolk & Norwich Hospital Open Day - Sat 27/6 (10 - 4pm) MR to attend.
The Chair reported on another Sheringham Preservation Soc. Meeting and would arrange for the minutes to be circulated.

8. PC Assets:
(a) Street Lighting - to consider renewal of electricity & maintenance contracts:
Electricity: The Clerk informed members that only one quotation had been received and that was from the current suppliers. Out of six tender letters sent out the only other reply was from British Gas who had acknowledged the letter but had not quoted by the deadline of 10/6/09. The quotation received from E-on was for a 12 month contract at a price of 9.582p per kwh or for a 24 month contract at 10.683p per kwh. Members wanted a 24 month period but were not happy with the higher price as the increases were 31 percent for the 12 month contract and 46 percent for the 24 month contract. It also had to be remembered that consumption would increase with the new inventory being submitted and the new Unmetered Supply Certificate being issued. The Clerk was instructed to try and get the 24 month contract for the 12 month price or something very similar (Prop: RB, Sec: MR - agreed). Members were reminded that with the increased prices and the increased consumption electricity costs would rise by approx. £60 - £70 per month.
Maintenance of Street Lights:
The Clerk informed members that four quotations had been received and a summary of the prices quoted by these companies was handed to members. The current contractors (T.T.Jones Electrical) price was the lowest by a considerable margin and was for a period of four years (1/7/09 - 30/6/2013). Members had been satisfied with the work of T.T.Jones Electrical and were happy to accept their quotation and contract for the next four years. It was agreed to appoint T.T.Jones Electrical at a contract cost of £671.00 per annum plus VAT (£55.92 per month plus VAT) for a four year period (Prop:MW, Sec: PK - agreed) The Chair would sign the new contract and the Clerk would write informing them of the PCs acceptance. The Clerk would also write a letter of thanks to the other three contractors who had submitted a quotation informing them of the decision.

9a. To consider ongoing maintenance of Beeston Common:
As last month the PC was still waiting for news of the meeting with Natural England.

9b. To consider pillbox in Britons Lane:
Still no news from English Heritage in Cambridge.
9f. To further consider phone box in Britons Lane:
The Clerk was pleased to inform members that he had at last received a reply from BT. In summary they would repair the equipment a.s.a.p.

10. Quality Parish Status:
(a) To receive update on QPS:
No further news since last update.
(b) To consider the groups/subjects re members areas of interest/responsibility:
The Clerk informed members that this was to update the exercise last carried out in 2007. The list of members and subject matters was out of date and needed looking at. Members agreed to take the list away and return to the Clerk with their thoughts and amendments prior to the next meeting when it could be updated.
(e) No Cold Calling Zones- update & consider permission to use columns Priory Cl:
RB informed the meeting of further vandalism to the new Church Close sign. Following a written request from Trading Standards permission was given to use the Priory Close light columns for signage purposes (Prop: RB, Sec: DT - agreed). The Clerk would write to them accordingly.
(f) To consider June 09 Newsletter:
MK informed members that he had received items from MR and combined with the Annual Report and Accounts hoped this would fill the June edition. There was still some space left and MK asked PK if he would write a small article on the Upcher Community Partnership. MK said that the 30th June deadline would be met.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.

12. To consider Sect. 17, Crime & Disorder Act (incl. Police Report):
Apologies had been received from the police.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
NNDC Refuse/Recycling booklet, NNDC Programme of meetings, Police Update (Spring 09), NNDC letter re street naming, Letter advertising the Forum, Norwich, NNDC Agenda/Minutes, Scout Newsletter, and NNDC Outlook.
All the above would be circulated to members as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: BH, Sec: DT - agreed - meeting adjourned - comment re path - re-opened.

15. To consider date of next meeting - future agenda items:
Next meeting, Wednesday, 8th July (7pm).







Minutes of the Annual Parish Council Meeting held on 13th May, 2009 at the Scout Headquarters.

Present: R.Beckley (Chairman), M.Knowles, Mrs.M.Wright, D.Thompson, M.Church, P.Kemp, B.Hill, D.Cox and the Clerk. Also present were the Police Community Support Officer and one member of the public.

1a. Election of Chairman & Declaration of Acceptance of Office:
The Clerk reminded members of the standing order relating to voting and the fact that the Chairman has a casting vote if required. The Chair asked for nominations and M.Knowles proposed R.Beckley and this was duly seconded by D.Cox. There were no other nominations and therefore R.Beckley was unaminously voted chairman for the forthcoming year. The Clerk read the Declaration of Acceptance of Office which was then signed by the Chair and witnessed by the Clerk as the responsible officer.
(Prop: MK, Sec: DC - agreed)

1b. Election of Vice-Chairman & Declaration of Acceptance of Office:
The Clerk repeated his earlier remarks regarding voting (1a). The Chair nominated and proposed M.Knowles and this was seconded by D.Thompson. There were no other nominations and M.Knowles was unaminously voted vice-chairman for the forthcoming year. As before MK duly signed his Declaration of Acceptance of Office which was witnessed by the Clerk.
(Prop: RB, Sec: DT - agreed)

1c. To receive and consider apologies:
Apologies were received and accepted from Mrs.M.Roffe and M.Bliss. The Chair stated that, because of health reasons, M.Bliss might miss the next few meetings and members agreed to this and instructed the Clerk to record this matter in the attendance book. Apologies were also received from B.Hannah (Norfolk CC) and Mrs.A.Sweeney (North Norfolk DC).

1d. To receive Declarations of Interest on agenda items:
There were no declarations.

2a. To approve the minutes of meeting held 8/4/09:
These had been circulated to members and were accepted as a true record.
(Prop: DT, Sec: BH - agreed)

2b. To consider vacancy on parish council and consider co-option:
The interested parishioner had again expressed a desire to become a member of the parish council and had provided a brief CV which the Clerk had circulated to members prior to the meeting. Advertisements regarding the vacancy had been placed on the councils notice boards and requests for interested people to come forward at the annual parish meeting the previous week had brought a negative response. Members agreed to discuss Mr.Geoffrey Dysons application/CV and he, attending as a member of the public, was requested to leave the meeting and wait in an adjoining room. Members were happy with the information GD had provided and noted he had been living in the parish for 42 years. After a brief discussion it was agreed to co-opt Mr.G.Dyson with immediate effect (Prop: DT, Sec:PK - agreed). Mr.Dyson was called back to the meeting and welcomed by the Chair as the newest member of the parish council. GD duly signed his Declaration of Acceptance of Office as a member which was witnessed by the Clerk. The Clerk gave GD his Financial/Other Interest forms to be completed and returned to the Monitoring Officer at the District Council in the next 28 days. Guidance notes were provided and other information such as the parish councils standing orders, financial regulations, code of conduct, recent minutes and a meetings calendar would be given to GD by the Clerk as a starter pack in the near future. GD joined the councillors and the Chair again welcomed him hoping he would enjoy being a member of the parish council. The Clerk was instructed to notify NNDC Electoral Services of the co-option.

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK - agreed) - the meeting was adjourned - no requests - the Chair re-opened the meeting.

Following the proposal by the Chair it was agreed to take item 12 next in order that the Police Community Support Officer could resume his normal duties a.s.a.p.

12. To consider Sect.17, Crime & Disorder Act (including Police Report):
The Chair invited the PCSO to give his report on crimes in the parish since the last meeting. It was reported that there had been one crime committed (criminal damage) and the KIN meeting recently had discussed priorities for the local police. The PCSO also reported that they had received no calls from members of the public during the period. The Chair asked members if they had any questions for the PCSO or any other matter they wished to raise regarding crime. There was nothing further and the Chair thanked the PCSO for his attendance.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1346, A/C 10162140 £7863 - this was noted by members. The following payments, scheduled for payment on the agenda, were approved for payment (the payment to West Runton Scouts was amended from £25 to £50) :- C.Allen £60.00, P.Bullimore £352.08, West Runton Scouts £50.00, NALC £175.23, T.Jones Electrical £64.11, Sheringham TC £22.08, and NNDC £621.92. (Prop: MW, Sec: DC - agreed). The Clerk was asked to inform members when minor lighting repairs occurred and also provide copies of T.Jones Electricals invoices to the vice-chair in order that the street lighting inventory can be updated. The Clerk asked members to note that they needed to approve the accounts (to 31/3/09) at the next meeting.
(b) To consider renewal of the PC insurance:
The Chair reported verbally that he had looked at both the renewal papers and premium from the current insurers (Allianz) and the new companys terms and conditions (Came & Co. selling the new Norwich Union product). Referring to the NU insurance he stated that the cover and wording were OK but the excess would increase from £125 to £250. Assuming there were no claims he said the council would save approx. £180 per year on the premium if NU were chosen over the current insurers. The NU scheme was very similar to the Allianz scheme except for the increase in the excess to £250. MK said that we needed to compare like with like and members wanted to know the NU premium if their excess was brought down to £125. It was agreed to delegate the decision regarding renewal (1st June) to The Chair and Vice-Chair after they made further enquiries with both companies.
(d) To review Bank Mandates (Standing Order and Direct Debit):
The Clerk reminded members that approval for these bank payments was needed just as was the normal monthly cheque payments. The following was approved, but would be subject to change with the renewal of the electricity and maintenace contracts.
Standing Order (monthly) to T.T.Jones Electrical in the sum of £66.97
Direct Debit (monthly) to E-On in the sum of £106.56
(Prop: BH, Sec: PK - agreed)

5. Planning:
(a) To note decisions received from NNDC since last meeting:
The following was noted :-
20081157 - Replacement dwelling at Bramble Cottage, Sheringwood - permission given subject to conditions (the papers would be circulated to members)
(b) To consider planning applications received since agenda printed:
None received - this was noted.
(e) Sheringwood - To receive update & consider tree preservation:
The Woodland Trust had informed the Clerk that they hoped to be in the area soon at which time they will arrange a meeting in order that feature trees can be identified and a request put in to the NNDC for TPOs to be placed on those trees. This was noted by members.
(h) LDF - incl Gypsy EERA consultation and SMP:
The Clerk informed members that the consultation on the Site Specific Proposals Draft Plan was coming up (15/6/09 - 31/7/09).
The Chair reiterated what he had said at the annual parish meeting regarding permanent gypsy/travellers sites namely that the Planning Inspectorates view had been taken on board by the Government and in spite of there being no established need 15 permanent sites would have to be provided by NNDC. He assumed they would be near to facilities such as schools, shops, and employment. He would arrange for the Clerk to circulate the EERA information on this topic. Members agreed that the Chair responds to the EERA on behalf of the parish council stating that there is no need for these pitches therefore it is a waste of money (Prop: MK, Sec: MC - agreed)
(i) NCC Planning - to consider consultation on Local List Validation Requirements:
The documents circulated by the Clerk on this topic were yet to reach all members and it was agreed to leave this matter.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Britons Lane fence: NCC Highways had written stating that they did not think this fence to be dangerous at present but they would monitor the situation - noted.
Work had started on pavements in Britons Lane Close - noted.
Work was due to start soon on Regis Ave., pavements - noted.
NNDC had updated local councils on Street Signage - copy to be circulated.
Footpath adjacent to council houses near Britons Lane Close junction: this matter had been raised at last weeks APM and the Clerk was instructed to seek advice from H'Ways regarding widening/tidying this path.
The Clerk was instructed to arrange the next 6 monthly walkabout with the Highways Engineer (Karl Rands).
7. Meetings & Conferences (to receive reports and announcements):
The Clerk announced that the next Area & Parish Forum run by NNDC would be at this venue on Wed. 1/7/09 from 6.30pm. Most members would try and attend.
Reports :-
Planning Portal run by NNDC and the County Association on 28/4/09:
The Chair reported that he and DT had attended. This is a national scheme with planning applications, advice, and other information all being on-line. Much data will be available to assist the public on planning matters. RB and DT were impressed with the presentation and said that NNDC will soon have this system up and running.
Annual Parish Vestry meeting on 15/4/09:
BH had attended on behalf of the council and would be circulating the minutes to members as soon as possible.
Upcher Community Partnership:
PK (a director) gave a report on his and RBs attendance at the meeting on 29/4/09. The main talk was given by the Credit Union with a view to the UCP forming their own scheme. Other topics covered were the new Arts & Crafts Festival and the Woodland questionnaire relating to Pretty Corner and adjacent woodland.

8. PC Assets:
(a) Street Lighting - to consider renewal of electricity & maintenance contracts:
Following the instructions last month the Clerk had spoken to T.T.Jones Electrical who had instead of giving an indication of the likely cost increases in the street lighting maintenance contract had sent a formal quotation. The Clerk informed members that he had now sent out invitations to tender for this work to four other contractors in order that the council can make a decision at next months meeting.
He would not release details of T.T.Jones quotation as it needed to remain as a sealed tenderwhilst others had a chance to quote. This was noted by members. Members requested that the Clerk invites power companies to tender for the supply of electricity so that this matter may be dealt with at the June 09 meeting as well. The recently compiled inventory of street lights and the relevant details would be sent out with the letters.

9a. To consider ongoing maintenance of Beeston Common:
Members awaited details of the meeting on the common with representatives of Sheringham Town Council and Natural England. A letter from a parishioner agreeing with the parish councils views on this matter had been circulated to members

9b. To consider Pillbox in Britons Lane:
The council awaited further news regarding listing from English Heritage.

9c. Structural Review of Nfk: consider recent Boundary Commission statement:
The Chair stated that he was drafting a reply supporting the arguments put forward by NNDC (change is not needed and not easily workable). Members acknowledged and noted this as they had at the previous meeting.

9f. To further consider phone box in Britons Lane:
Because of the high cost of removal BT were not prepared to agree to the councils request but would repair it as usual. The Clerk had been informed of this verbally but todate nothing had been done. The Clerk was instructed to write to BT expressing concerns of members regarding the vandalised state of the box and asking for prompt action. A copy was to be sent to N.Lamb, MP.

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk confirmed his studying position and confirmed that he hoped a submission to the Accreditation Panel would take place this summer. (July - Sept)
(b) To consider legislation:Power to promote well-being of the area:
The Clerk now had a report available on this topic. This would be circulated for members consideration although active participation was not possible until 80 of councillors were trained on this subject and the Clerk obtained his qualification.
(d) To consider inspection of PC Assets:
DT reported that the assets were in pretty good order overall. It was noted that the village sign may need some attention in the future (sign and seating area).
(e) No Cold Calling Zones - to receive update:
The Chair reported that the sign in Church Close had been stolen.
(f) To consider June 09 Newsletter:
The Clerk confirmed that this issue needed to contain the Annual Report and the Accounts to 31/3/09. This was noted by members.
(h) To consider voting for NALC Executive Committee member (N.Nfk):
Details had been circulated to members and it was agreed to vote for T.Comber.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Peddars Way, Development Framework, 2008 - 2013
Nalc Training programme, 2009
NCC magazine, Norfolk Matters
NNDC Minutes & Agenda, NNDC Standards Committee report 2008/9
Public Sector Equality Duties booklet
Norfolk Police Authority - plan 2009/12
All the above would be circulated to members as usual.

14. Resolution re Public Participation (comments/other matters):
No members of the public present.

15. To confirm date of next meeting - future agenda items:
Next meeting, Wed.10th June (7pm).

Minutes of the meeting held on 8/4/09 at the Scout HQ.

Present: R.Beckley (Chair), M.Knowles, D.Thompson, Mrs.M.Wright, B.Hill, M.Church, D.Cox and the Clerk. Also present was one member of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from Mrs.M.Roffe, P.Kemp, and M.Bliss. Apologies were also received from Mrs.A.Sweeney(NNDC) and PCSO.L.Soar.

1b. To receive Declarations of Interest:
RB and MK declared a personal interest in item 5(i).

2a. To approve the minutes of meeting held 11/3/09:
These were accepted as a true record (Prop: DT, Sec: MK)

2b. To consider vacancy on parish council:
The Clerk had received confirmation from NNDC Electoral Services that the PC could co-opt to fill this vacancy. The Chair had not spoken to the interested parishioner as yet but in the meantime the Clerk would place advertisements on the notice boards.

3. Resolution re Public Participation (requests to speak on specific items):
Prop: RB, Sec: MK - agreed - the meeting was adjourned - no requests - the meeting was re-opened.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £939 and A/C 10162140 £2114. The following payments were approved :- C.Allen £60.00, P.Bullimore £349.48, and W.Runton Scouts £25.00 (Prop: DT, Sec: MC agreed)

5. Planning:
(a) To note decisions received from NNDC since last meeting:
No communications received.
(b) To consider planning applications received since agenda printed:
20090203 - Erection of two semi-detached dwellings at Lawson Way, Sheringham:
The Clerk informed members that this application had just been received and the PC was being consulted because the site was adjacent to the parish boundary. The Chair summarised the application pointing out that it was affordable housing. It was agreed to support the application (Prop: RB, Sec: MC).
(e) Sheringwood - To receive update & consider tree preservation:
The Woodland Trust representative, who hopefully would support the PC in obtaining a TPO on feature trees, was still not available to meet up and identify these trees. The Clerk hoped to arrange this meeting as soon as possible. An e-mail from a parishioner, living in Sheringwood, had been received regarding the felling of a tree that could have caused damage to her property. The Clerk would circulate this to members.
(h) LDF - incl.Gypsy EERA consultation and SMP:
No further news - it was agreed to remove this from the agenda.
(i) To further consider Beach Access Steps at B.Regis Caravan Park:
RB and MK said that this project was still ongoing but it was agreed to remove this item from the agenda for the immediate future.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Water leak - Britons Lane/Close junction - repair carried out.
Grass verge - / area - negative response from H'Ways re posts.
Britons Lane fence: because of the lack of progress it was agreed the Clerk writes to NCC Highways requesting they deal with this matter as the fence was now potentially dangerous to pedestrians. (a copy of the letter was to be sent to the tenant farmer and the solicitors concerned).

7. Meetings & Conferences (to receive reports and announcements):
Nfk Parishes Training P'Ship - meeting on the Planning Portal at The Dales, Upper Sheringham on 28/4/09 (RB, MK, MC, and DT to try and attend).
Annual Parish Vestry Meeting on 15/4/09 (BH to represent parish council)
Sheringham Preservation Soc: AGM on 22/4/09 (RB to attend).
The Chair gave a brief report on his attendance at the Nth Norfolk Tourism Day.

8. PC Assets:
(a) Street Lighting - to further consider lighting stock:
The Clerk informed members that they would soon have to consider the renewal of the electricity contract and the street lighting maintenance contract that were both due in June 2009. It was agreed that the Clerk speaks with T.T.Jones Electrical Ltd and place the renewal of both contracts on next months agenda.

9a. To consider ongoing maintenance of Beeston Common:
A letter had been received from Sheringham Town Council inviting members of the PC to attend a walkabout on the common when Natural England next consider the way forward regarding its maintenace. It was agreed the Clerk writes back accepting this invitation. MK and others would hopefully represent the PC.

9b. To consider pillbox in Britons Lane:
Information and an application form regarding listing of this building had been received from English Heritage and it was agreed the Clerk proceeds with this application.

9c. Structural Review of Nfk: consider recent Boundary Commission statement:
It was agreed the Chair drafts a reply and circulates this and the Boundary Commission information for members approval. (Responses were required by 14/5/09, immediately after the next PC meeting).

9f. To further consider phone box in Britons Lane:
The Clerk was instructed to write to BT requesting a reply to our letter of 14/2/09 when the removal of this box was requested.

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk informed members that he was now on the final stages of his CiLCA qualification. i.e. his tutor was going through his portfolios. He apologised to members for taking longer than anticipated but after this was complete he would concentrate on the parish councils QPS. submission. Hopefully our file of evidence would be submitted to the Accreditation Panel this summer. This was noted by members.
(b) To consider legislation Power to promote well-being of the area( NALC)
The Clerk still awaited the statutory guidance for local councils on this matter and it was agreed to place this item on the next agenda.
(d) To consider inspection of PC Assets:
It was agreed DT, as in previous years, carries out the inspection of the PC assets. This does not include the lighting stock which is the responsibility of the maintenance contractor (T.T.Jones Electrical).
(e) No Cold Calling Zones - to receive update:
The Clerk had been informed by NCC Trading Standards that survey forms had been sent out to Priory Close residents.
(f) To consider the PCs Annual Report:
The Clerk reminded members that this was important to a parish council and was one of the criteria to be fulfilled for QPS. As well as the Chairs summary of the years activities it needed to contain a summary of the accounts, a list of members and officers along with their contact details. It also had to be available to the electorate as well as the District Council and Library. This was noted by members.
(g) To consider the Annual Parish Meeting on 6th May, 2009:
It was agreed that the agenda/format would be the same as in previous years. The Clerk would invite the police, press and the district and county councillors. Refreshments would be provided and posters/flyers produced and distributed nearer the date. The Clerk was reminded by DC that it was agreed to discuss donations at the annual parish meeting.
(h) To consider Training for Councillors:
After considering the training options on the county associations web-site from Feb 2009 - Oct 2009 members instructed the Clerk to write requesting the association use venues in north Norfolk for a change.

11. To receive reports from District & County Councillors:
Apologies had been received.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
The Clerk informed members that he had received an e-mail from the Communications Officer of the Safer Neighbourhood Team. It was agreed to circulate this to update members on current police priorities.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :- NCC magazine, leaflet re Nfk.Parent Partnership, Information from various organisations - to be circulated.

14. Resolution re Public Participation (comments/other matters):
Prop: BH, Sec: DT, agreed - adjourned - enquiry re Regis Av. Pavement - re-opened.

15. To confirm date of next meeting - future agenda items:
Next meeting: 6th May (annual parish), 13th May (annual council meeting) both 7pm.

Minutes of the meeting held on 11/3/09 at the Scout HQ.

Present: R.Beckley (Chair), M.Knowles, Mrs.M.Roffe, D.Thompson, B.Hill, M.Church, P.Kemp, D.Cox, Mrs.M.Wright and the Clerk. Also present were B.Hannah (NCC), Mrs.A.Sweeney (NNDC), and one member of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from M.Bliss.

1b. To receive Declarations of Interest:
RB and MK declared a personal interest in item 5(i).

2a. To approve the minutes of meeting held 11/2/09:
These were accepted as a true record (Prop: DT, Sec: MR).

2b. To consider vacancy on parish council:
The Clerk informed members that NNDC had confirmed there had been no requests for an election and therefore the vacancy can now be filled using the co-option procedure. The Chair stated that a parishioner had already expressed an interest in becoming a councillor and with members permission he would speak to this man again. Bearing in mind the time delay in finding a suitable candidate in the past members agreed and awaited further news at the next meeting.

3. Resolution re Public Participation (requests to speak on specific items):
Prop: RB, Sec: MK - agreed - the meeting was adjourned - no requests - the meeting was re-opened.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £1623 and A/C 10162140 £2113. The Clerk gave a brief explanation regarding the four payments scheduled. Members noted that the payment to the Clerk included the arrears relating to the national pay increases for clerks (inflation increase) for 2008/09 amounting to approx. £84. It was also noted that the payment to T.T.Jones Electrical was for additional maintenance relating to call-outs for the recent Priory Close problems when the lighting in this area was out for a few days. MK asked the Clerk for copies of all T.T.Jones Electrical invoices in the future in order that he can update the parish councils lighting database. The following payments were approved :- C.Allen £60.00, P.Bullimore £426.71, W.Runton Scouts £25.00, and T.T.Jones Electrical £130.95.
(Prop: MR, Sec: PK - agreed).

At the Chairs suggestion it was agreed to take item 11 next.

11. To receive reports from District & County Councillors:
Mrs.Sweeney (NNDC) spoke of spot checks being carried out on caravans regarding their road worthiness etc. She had written to the Caravan Club objecting to the recent application regarding a site on Britons Lane (see item 6) and had attended the launch of the Upcher Community Partnership (see item 7).
B.Hannah (NCC) reported on the recent developments regarding untaxed cars on the Britons Lane car park. Victory Housing Association had now agreed to take a more active role in keeping their car park available for regular users and not allow it to be used for abandoned /untaxed vehicles. He was also pleased to announce that North-Norfolk was the overall UK winner of the Clean Britain Awards. Members agreed that this would help promote tourism and the Chair thanked both AS and BH for their reports and this excellent news.

5. Planning:
(a) To note decisions received from NNDC since last meeting:
20081752 - First floor side extension at Copper Beech House, Church Close. Permission was given - noted by members.
(b) To consider planning applications received since agenda printed:
None received.
(e) Sheringwood - To receive update & consider tree preservation:
The Woodland Trust representative had again cancelled the meeting in Sheringwood regarding identifying feature trees. He had apologised and informed the Clerk that he would arrange the meeting a.s.a.p. This was noted by members.
(h) LDF - incl.Gypsy EERA consultation and SMP:
There was no further news.
(i) To further consider Beach Access Steps at B.Regis Caravan Park:
The Clerk had no further news. MK reported that the site owners meeting with the National Trust had gone fairly well and the Chair said that he had spoken with the site manager who was pleased to hear that the parish council was supporting the scheme.
This was noted by members.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Britons Lane Caravan Club Application: Members had received copies of the PC letter of objection as well as the Norfolk CC. Highways letter. Attached to the acknowledgement of the PCs letter was a note stating that the Club has refused the application on highways grounds and local objections. This was noted.
Caxton Close footpath: NCC Highways had informed the Clerk that there were products available to treat this pavement but they were prevented from using these because of Health & Safety regulations (Harmful to pets etc). This was noted.
Britons Lane fence: still no news on identifying the land owners and the Clerk suggested getting in touch with Highways soon as the fence was becoming a hazard to pedestrians.
MR expressed concerns to members regarding mud on the footpath adjacent to the lay-by and council houses in Britons Lane. Cars parking on the verge immediately north of the constructed bay were creating problems and it was agreed that the Clerk contacts NCC Highways to ask if some timber posts could be erected (similar to those south of the bays) to prevent parking on the footpath and encourage drivers to use the car park only a few yards away.
The Clerk was asked to contact AWA regarding the leaking drain cover-Britons Lane.
The Chair reported on the patching work carried out by Highways near Heath Barn. It was sad that this work could not have been carried out at the same time as the drainage scheme that was scheduled to start soon.

B.Hannah (NCC) and Mrs.Sweeney (NNDC) left the meeting at this point.
7. Meetings & Conferences (to receive reports and announcements):
The North Norfolk Tourism Day would take place on 26/3/09 at Greshams School. The Chair, as in the past, would attend on behalf of the PC
Reports:-
RB and PK attended the launch of the Upcher Community Partnership on 4/3/09. PK (now a director of the P'Ship) stated that it was well attended with all community representatives having been invited. Jane Shulver gave a talk about its aims and the fact that it was for the benefit of Sheringham and its surrounding parishes. An action plan was being put together and people attending were asked to submit topics they considered important. Many proposals were put forward and RB suggested working on and improving Beeston Common for the benefit of the people. Literature handed out at the launch would be circulated to members.
North Norfolk Community Partnership was attended by RB and DT. Booklets etc. obtained on the day would again be circulated.
Sheringham Preservation Society was attended by RB - minutes to be circulated.

8. PC Assets:
(a) Street Lighting - to further consider review of lighting stock:
T.T.Jones Electrical had acknowledged the PCs letter/instructions regarding replacing equipment in the future. The Clerk informed members that this item would be left on the agenda for the immediate future.

9a. To consider ongoing maintenance of Beeston Common:
A reply had not yet been received from Sheringham Town Council. The PCs concerns had been referred to Sheringham TCs Commons Committee and a lengthy report prepared by the Honorary Warden of the common was being considered by that committee. MK expressed an opinion that the common was not really for the enjoyment of the people anymore. The Chair said that we would have to wait for the town councils reply and he to had his concerns that people no longer use this land and pointed out that visitors would not even know it existed.
9b. To consider Pillbox in Britons Lane:
English Heritage had expressed the same views verbally as NNDC. They had told the Clerk that many pillboxes are now listed and it would have to be exceptional in some sort of way to obtain listing status. The Clerk awaited further information from English Heritage including an application form. MR suggested that a picture of the pillbox be put on the PCs website.
9c. To consider Consultation on Code of Practice on Local Authority publicity:
The documentation had been circulated to members but it was agreed to make no response.
9f. To further consider phone box in Britons Lane:
No reply had been received from BT regarding removing this phone box.

10. Quality Parish Status:
(a) To receive update on QPS:
Nothing further to report.
(b) To consider legislation: Power to promote well-being of the area (NALC)
The Clerk informed members that he had ordered a copy of the statutory guidance for local councils on this topic. He would circulate the information a.s.a.p. and place the matter on the next agenda.
(e) No Cold Calling Zones - to receive update:
The Clerk had nothing further to report. DC gave an explanation re cold calling in that it related to all cold callers and not just sales people. It was to deter people calling at your door without an appointment although as the Chair stated it was trying to deter rogue traders.
(f) To consider Qtly.Newsletter:
MK informed members that he had completed publishing/printing this edition. He would arrange for the Clerk to have the copies for distribution to members on Thursday for delivery around the parish by the weekend.
(g) To consider the Annual Parish Meeting on 6th May, 2009:
It was agreed the Clerk again puts prominent posters around the parish and flyers be published for delivery to individual households. Refreshments will be provided this year in the hope of attracting a few more people. The PC will be hoping for a good turnout and would discuss the format and agenda at the next meeting.

12. To consider Sect.17, Crime & Disorder Act (incl Police Report):
Section 17 had been duly considered during the meeting. There was no Police Report.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following:-
NNDC. Agenda/Minutes
Booklet re Norfolk Local Area Agreement
NNDC. Letter re Annual Environment Awards
These would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: BH, Sec: DT, - agreed- meeting adjourned - no comments - meeting re-opened.

15. To confirm date of next meeting - future agenda items:
Next meeting confirmed for Wed. 8/4/09 (7pm)



Minutes of the meeting held on 11/2/09 at the Scout HQ

Present: R.Beckley (Chair), M.Knowles, D.Thompson, Mrs.M.Roffe, B.Hill, Mrs.M.Wright, M.Church and the Clerk. Also present were PCSO.L.Soar, F.Farrow (Hon. Warden, Beeston Common), and three members of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from D.Cox, P.Kemp, and M.Bliss. The resignation of Mike Tacchi had been received by the Clerk. Apologies were also received from Mrs.A.Sweeney (NNDC) and B.Hannah (NCC). Referring to MTs resignation the Clerk told members that NNDC Electoral Services had been informed and the advertisement for the vacancy would appear on the notice board in the next few days. If an election was not requested by ten parishioners within the statutory time the parish council would be able to use the co-option procedure. This was noted by members.

1b. To receive Declarations of Interest:
RB and MK declared a personal interest in item 5(i). MW declared a personal interest in item 6 (Caravan Club application).

2a. To approve the minutes of meeting held on 14/1/09:
These were accepted as a true record (Prop: DT, Sec: MR).

3. Resolution re Public Participation (requests to speak on specific items):
Prop: RB, Sec: MK - agreed - The meeting was adjourned and a parishioner made a request to speak on item 6. The meeting was re-opened.

At the Chairs suggestion it was agreed to take item 12 next.

12. To consider Sect.17, Crime & Disorder Act (incl.police report):
The Chair welcomed PCSO. Luke Soar to the meeting. The PCSO reported that there had been two crimes since the last meeting and overall crime was down during this last year. He stated that the police were now using high visibility patrols and regular vehicle checks were being carried out. It was noted that the Safer Neighbourhood Team was now fully staffed. The Chair thanked PCSO Luke Soar for his report who then left the meeting.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £918 and A/C 10162140 £3362 - the Capital Account has been closed. This was noted by members. The Clerk gave a brief explanation regarding the three payments scheduled and also asked for a further urgent payment to be approved namely Norfolk A2Z, £46.00 (hosting web-site). The following were approved :- C.Allen £63.99, P.Bullimore £342.11, West Runton Scouts £25.00 and Norfolk A2Z £46.00 (Prop: DT, Sec: MR). The Clerk mentioned that new pay scales for clerks had been announced i.e updated for inflation, and he would be including the arrears for 2008/09 in the March payments.
(b) To consider reply from NNDC re changes to verge cutting:
Members had all received copies of the letters received from NNDC and NALC regarding this matter. Their contents were noted and the Clerk was asked to obtain a copy of the cutting schedule/dates for the coming season.
(c) To consider Qtly. Budget Report as at 31/1/09:
Members had all received copies of the Clerks Qtly. Budget statement as at 31/1/09 i.e. month 10 of the financial year. In summary the Clerk said that there would be an overspend because of additional lighting maintenance which had included a new lamp in Caxton Park, three new post top lanterns, and various repairs. Other than the payment for the wreath and small donation to the Royal British Legion the donation budget head was showing an underspend of £257. This would increase to £315 at the end of month 12 following the decision to take all requests to the annual parish meeting to allow parishioners to have their say. The figures on the budget statement and the Clerks comments were agreed and noted by members.

5. Planning:
(a) To note decisions received from NNDC since last meeting:
20081614 - Steps to beach at Caravan Park - permission given - noted by members.

It was agreed to take item 5(i) next

(i) To further consider Beach Access Steps at B.Regis Caravan Park:
The Chair stated that he had not replied to the e-mail received from the National Trust. MK said that the caravan park had a meeting organised with the NT in early March. The Chair agreed to e-mail the NT to inform them of the PCs support for the scheme and to remind them that steps to the beach from this site was not a new idea.
(b) To consider planning applications received since agenda printed:
None received.
(e) Sheringwood - To receive update & consider tree preservation:
No further news - the Clerk was still to meet the Woodland Trust representative.
(h) LDF - incl. Gypsy EERA consultation and SMP:
There was no further news - the Clerk reminded members of the latest information being on the District Councils web-site.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Britons Lane fence - still awaiting details of land ownership.
Britons Lane drainage scheme - start date now revised to 16/3/09.
Overhanging hedge (north of Abbey Pk) - Highways to monitor situation.
Overhanging trees/slippery path (Caxton Cl) - the Clerk was instructed to write a letter of thanks to the woodland owner following his contractor improving/working on the pavement surface. The Clerk was instructed to ask NCC Highways whether a chemical could be used to prevent the moss and other weeds returning.
A149 road closure (burst water main) - Copies of the replies from NCC Highways and AWA had been supplied to members. In summary both authorities agreed there had been problems but they would try and rectify them in the future.
Application re Caravan Club - Heathbarn, Britons Lane: An application for a certified location (up to five touring vans) had been submitted with responses required by 28/2/09. Planning permission is not required. B.Hannah (NCC) had expressed concerns regarding this (highway safety) when apologising for not being able to attend the PC meeting. He would be getting in touch with the Highways Dept. hoping they would support him and object on road safety grounds i.e. the site is too close to bends and is very narrow. MW stated that it would be very difficult for caravans to manoeuvre on that section of Britons Lane. The Chair summarised the situation and thought the PC should object because of the problems already stated. A planning application/permission had already stipulated that only the access on the submitted drawing could be used for this site and all others had to be closed up. Many concerns, over many years, had been expressed to the Police and NCC Highways regarding this stretch of road and the Clerk was instructed to write to the Caravan Club objecting to this application (Prop: RB, Sec: MK - agreed). A brief adjournment during this discussion revealed that a parishioner who had requested to speak on this item agreed with the PC and the points raised.

7. Meetings & Conferences (to receive reports and announcements):
NALC has organised workshops in March - it was agreed to request notes/minutes.
Upcher Community P'Ship - Launch on 4/3/09 - RB & PK to attend.
NNDC Area Forum meetings - the Clerk was instructed to reply requesting the promotion of Tourism as a topic for discussion (also the Scout HQ as a venue).
Training dates announced by NALC - it was agreed to wait for the May/June dates.
The Chair reported on a Sheringham Preservation Soc. Meeting - minutes to circulate

8. PC Assets:
(a) Street Lighting - to consider reports & review of lighting stock:
Reports from the Vice-Chair and the Clerk had been supplied to members. The Clerk stated that the only outcome regarding his research was that a new inventory would have to be submitted to the energy supplier prior to the renewal of the electricity contract with updates being given on a regular basis. MK said that he was happy that the PC had been well served by the lighting contractor and we now have a database with full detail of the current lighting stock. A new product called a cosmopolis lantern encompasses the latest technology, and should provide a similar brilliance as with existing lights and brings the added benefit of using less electricity. MK recommended the use of this light i.e. cosmopolis, 45w output, white light. He said that the PC should specify the most energy efficient light and have regard to environmental concerns such as light pollution. The latter of these was, and is, being satisfied as the contractor states that only a small proportion of light emitted is being directed upwards. Health and Safety has to be considered and the PC needs to maintain a certain level of lighting over a length of time. i.e. what parishioners have come to expect over many years. Problems could be created if the brilliance of lights was reduced, or worse still, switched off. Members accepted the Vice-Chairs report and agreed to use the cosmopolis, 45w output, white light in future. The exception to this would be along the A149 and in the Caxton Park/Close area where the lights are orange and members wish this to continue. The Clerk was instructed to write to the lighting maintenance contractor accordingly.

9a. To consider ongoing maintenance of Beeston Common:
The Chair welcomed Mr.Farrow (Hon.Warden of Beeston Common). Mr Farrow spoke of the history of the common and that from 1996 Natural England had been in charge and had control of the maintenance. He outlined the work carried out in recent years, including the cutting rotation, and invited questions from members. MK said that the common, which he had known for many years, was turning into a bog and was a mess. Looking back over a long period of time he recalled being able to walk over most of this land with the ground being firm in many areas and drainage ditches functioning correctly. Ditches where water flowed freely were now dry and in some cases blocked and overgrown. Mr.Farrow could not explain with any certainty why the common was now wet and boggy and put forward reasons such as the building of houses. MK stated that the beck north of the road always flowed freely and wondered why drainage ditches were not effective on the southern section. MW and MR both said that enjoyment of the common was not possible any more with MR relating to the times that her family, including young children, walked and played there. The main ditch forming the parishes western boundary, and to the east of the common, used to have water in it more than twelve inches deep, but now had a small amount of water passing down it, in spite of increased rainfalls in recent years. Mr.Farrow did not give any firm answers to these drainage problems and referred to discussions currently taking place between the town council and the AWA. The Chair thanked Mr.Farrow for attending and members agreed to write to Sheringham Town Council asking who was responsible for the ditches and whether anything can be done to rectify the situation.
Mr.Farrow left the meeting after this item.

9b. To consider Pillbox in Britons Lane:
NNDC. Conservation Section had informed the Clerk that in their opinion the pillbox would not be listed but a final answer rested with English Heritage. There were many of these structures in north Norfolk and many more throughout the country with sufficient numbers already preserved and listed. It was agreed to place this matter on the next agenda and await the response from English Heritage.

9c. To consider Consultation on Code of Practice on Local Authority publicity:
It was agreed to circulate the documentation and place this matter on the next agenda.

9d. To consider unauthorised bonfires in the parish:
A copy of the Environment Agency e-mail received was supplied to members who noted its comments and decided to remove this item from the next agenda.

9e. To consider Nfk. Coast Partnerships review of AONB:
All documents had been circulated and it was agreed to make no response.

9f. To consider phone box in Britons Lane:
The Clerk reported the box was still out of use and he had never, over the many months since it was last vandalised, had a request or an enquiry from a parishioner about getting it repaired. Members said that it had been vandalised/damaged so many times that the public did not expect a working phone to be available any more. It was becoming an eye-sore and members agreed to ask BT to remove it. The Clerk would write to BT accordingly.

10. Quality Parish Status:
(a) To receive update on QPS:
Nothing further to report.
(b) To consider next years meeting dates (incl. Annual Parish Meeting):
It was agreed to continue with the second Wednesday of the month for council meetings. The annual parish meeting would be on 6/5/09 with the annual council meeting on the following Wednesday (13/5/09). The Clerk would draw up the annual calendar and distribute to members and place on notice boards.
(e) No Cold Calling Zones - to receive update:
Confirmation from Norfolk County Council Trading Standards had been received regarding Hillside Road becoming a NCCZ.
(f) To consider Qtly.Newsletter:
MR agreed to deal with the collection of monies from advertisers as usual and MK listed some of the subjects to be covered in this edition. It was hoped to have items for publication ready in the next two weeks with publication and distribution taking place by mid-march.
(g) Review of Public Participation at meetings:
The system of having two areas on the agenda at the beginning and towards the end of the agendas was considered to be working well (items 3 and 14). It was agreed to continue with the present arrangements.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
NCC Adult Social Services leaflet/letter: Assistive Technology
N.Lamb MP., Annual Report 2008
These would be circulated as usual.

14. Resolution re Public Participation:
Prop: BH, Sec: DT, agreed - meeting adjourned - no comments - re-opened

15. To confirm date of next meeting - future agenda items:
Next meeting confirmed for Wed. 11/3/09 (7pm)



Minutes of the meeting held on 14/1/09 at the Scout HQ.

Present: R.Beckley (Chair), M.Knowles, D.Thompson, Mrs.M.Roffe, D.Cox, B.Hill, M.Church, P.Kemp, Mrs.M.Wright and the Clerk. Also present were two PCSOs and two members of the public.

1a. To receive and consider apologies:
Apologies were received from M.Bliss, and B.Hannah (NCC), Mrs.A.Sweeney (NNDC).The Chair welcomed D.Cox following his recent absences.

1b. To receive Declarations of Interest:
RB and MK declared a personal interest in item 5(i) as did MW and BH who were members of the National Trust who had communicated with the Chair on this matter. RB also declared a personal interest in item 5(j).

2a. To approve the minutes of meeting held 10/12/08:
These were accepted as a true record (Prop: DT, Sec: MR).

3. Resolution re Public Participation (requests to speak on specific items):
Prop: RB, Sec: MK - agreed - The meeting was adjourned but there was no requests to speak on specific items. The Chair re-opened the meeting.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £943, A/C 10162140 £2003, and A/C 60320986 £2358. This was noted by members. The latter of these three accounts would be closed, as had been previously agreed, when the Clerk writes a letter endorsed by two of the authorised signatories. (the balance being transferred to A/C 10162140). Following a brief explanation of the three payments scheduled the following were approved :- C.Allen £60.00, P.Bullimore £340.08 and West Runton Scouts £25.00. (Prop: DT, Sec: MW).
(b) To consider financial implications, if any, of changes to verge cutting:
The letter concerning the proposed cut-backs by NNDC had been circulated to members. This basically left the PC with three options :- 1. The PC pays for the amenity cuts (10 at a cost of £447) with County Services continuing with the same contract. 2. The PC makes it own arrangements for these 10 cuts (? Costs etc..) 3. The PC has these areas of grass only cut 5 times per season with Norfolk County Council funding these under highways safety. The Clerk stated that he had already put in a verbal protest to NNDC having had to fix the precept by 20th November and then to be informed in the middle of December that another £400 - £500 would be required if we wished grass cutting of verges to continue as in previous years. The Chair and members agreed and after discussion decided to go for option 3 (cut only 5 times and funded by NCC) - Prop: DT, Sec: PK - agreed. The Clerk was instructed to write to NNDC accordingly and at the same time point out that members were concerned that they had no other option but to take this course as they had no budget provision. The Clerk would also contact NALC to enquire about the District Councils action and the likely effect on all north norfolks parishes.

At the Chairs suggestion it was agreed to take item 12 next.

12. Annual Review of Sect.17, Crime & Disorder Act (incl Police Report):
The Chair welcomed the PCSOs who gave a report on recent crime in the parish recorded since the last meeting. Three crimes had been reported namely two thefts and one common assault. Priorities for the SNTs as agreed at a recent KIN meeting were :- anti-social behaviour near Sheringham town clock and the grass area adjacent to the railway along with traffic watcheswhich will include speed checks, document checks etc…The Chair thanked the PCSOs for their report. Returning to the annual review of section 17, the Clerk stated that he had consulted B.Hannah our local County Councillor with responsibilities for policing and he was happy with the way that the PC kept this matter at the forefront of members minds and always had a spot on the agenda to discuss matters. Members agreed with this and were happy with the way that section 17 was dealt with.

The Chair returned to the agenda at item 5 and the PCSOs left the meeting.

5. Planning:
(a) To note decisions received from NNDC since last meeting:
None received
(b) To consider planning applications received since agenda printed:
20081752 - First floor side extension at Copper Beech Hse., Church Close:
This application had just been received and members studied the plans and papers. The Chair summarised the application and stated that this was a small extension to which he had no objections. Members agreed with this and the Clerk was instructed to inform NNDC that there was no objections to this application (Prop: PK, Sec: MW).
(e) Sheringwood - To receive update & consider tree preservation:
The Clerk reported that he and DT had arranged a meeting with Michael Ryder of the Woodland Trust on 19/2/09. The meeting would take place in Sheringwood and Michael Ryder would identify the feature trees to submit to the District Council for tree preservation order consideration. This was noted.
(h) LDF - incl Gypsy EERA consultation and SMP:
The Clerk reported a further update/brochure issued by NNDC regarding the LDF. This was the winter edition and was available on their website with hard copies to follow. The Chair reported that he had received a copy of the report issued by the EERA (Regional Spacial Strategy) and stated that a decision had been made whereby each District Council will provide a minimum of 15 permanent gypsy site pitches. This decision would be implemented with the proposed pitches being in place by 2011. The Chair stated that they would need to be next to services such as schools, shops and employment and he hoped that parish and town councils would not object to this with all but Beeston Regis and Aylmerton failing to comment and showing little interest at the consultation stage. The EERA report would be circulated.
(i) To further consider Beach Access Steps at Beeston Regis Caravan Park:
The Clerk had written to the Norfolk Coast Partnership enquiring if funds may be available from the Sustainable Development Fund. An e-mail from the Funding Officer was fairly positive and the Clerk had informed the Caravan Park verbally of this encouraging response. The Chair had received an e-mail from the National Trust implying that they would not grant permission for such a project. RB thought this was just replacing steps that were in existence up to a couple of years ago and it was agreed that RB and MK try and progress this matter with the Caravan Park.
(j) Kingswood Centre - To receive update re Liaison Group:
The Clerk had no further news. RB reported on his meeting with NNDC Environmental Health, Kingswood management and parishioners regarding the Env. Health investigation/monitoring after reports from local residents.(9th Jan - Kingswood Centre). He spoke of new equipment being installed at the Centre but thought there was no future for the liaison group. It was agreed that this item be removed from future agendas.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Britons Lane fence - still awaiting details of land ownership.
Britons Lane drainage scheme - revised date of 16/3/09 announced
A149 road closure (burst main) - no replies received as yet (copy letter to police)
The above was noted by members. The Clerk would speak to Karl Rands (NCC Highways) regarding the overhanging trees at the northern end of Abbey Park.

7. Meetings & Conferences (to receive reports and announcements):
The Clerk announced the following :-
N.Nfk Community Partnership - Annual Stakeholder Conference on Thurs 26/2/09 at the Sheringham Little Theatre - RB and/or DT to attend (Clerk to notify NNDC)
Police Budget Meeting for 2009/10 at Wymondham on 29/1/09 - noted.
Vacancy on Executive of NALC (North Nfk Rep) - RB and MK to consider.
The Chair reported on Sheringham Preservation Society - minutes to be circulated.

8. PC Assets:
(a) Street Lighting - to consider review of lighting stock & repairs:
The Clerk had received a letter from T.T.Jones Electrical regarding the costs of elements which was requested by MK and would form part of his report being prepared for members. MK stated that he hoped the report/review would be available for members prior to the next meeting.
DT reported on the bus shelter light (disconnected and made safe by contractor in the past). It was hanging from the wall and he said he would remove it.

9a. To consider ongoing maintenance of Beeston Common (MK):
MK stated that this common had changed in recent years with drainage appearing to be the main problem. Ditches appeared to be blocked and not functioning, and where there was once streams, rubbish and other matter was accumulating. Residents, who use the common frequently, are concerned that efforts to return the common to its original state are failing and members agreed that the Clerk writes to the owners (Sheringham Town Council) asking for an explanation or alternatively sending a representative to discuss this matter with the parish council.

9b. To consider pillbox in Britons Lane (DT):
DT asked members to consider whether it was worth while preserving/protecting the old war-time pill box opposite the stone pits in Britons Lane. Members agreed it warranted further investigation and the Clerk was instructed to get in touch with the Conservation Section of Planning at NNDC.

9c. To receive report on Model Publication Scheme (Freedom of Information):
MK and the Clerk had completed the detailed work on information availability and MK had placed this on the PCs website. Beestonregis.org now had a new section regarding the Freedom of Information Act w.e.f. 1/1/09. This was noted by members.

9d. To consider unauthorised bonfires in, and adjacent to, the parish:
There was no further news from the Environment Agency re Cookies Field.

9e. To consider Nfk Coast Partnership review of AONB:
Some members had still to see the documents regarding this matter and it was agreed to place this on the next agenda.

10. Quality Parish Status:
(a) To receive update on QPS:
Following questions the Clerk gave a brief explanation of how to apply for QPS. (preparation of a file/portfolio answering the pre-set questions and providing evidence from the PC records to back up your answers). The Clerk informed members that the Accreditation Panel received submissions every two months and he hoped that the 17/3/09 or 19/5/09 would be appropriate for BRPC. This was noted by members.
(b) To revisit Code of Conduct:
The Clerk informed members that this was one of the calendar jobs and he suggested circulating the Standards Board Guide and the Statutory Instrument from 2007 to enable members to revisit this topic. This was agreed.
(e) No Cold Calling Zones - to receive update:
The Clerk had been informed by Norfolk CC Trading Standards that Hillside Road was now in the system and being processed.
(f) To consider distribution of Qtly Newsletter:
The Clerk had placed this matter on the agenda as some members had stated that it needed reviewing. It was agreed to look at this next month when preparation of the March newsletter would be on the agenda.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :- NNDC Agenda/Minutes, Police Safer N`Hood leaflet, NNDC update re planning, Cromer Hospital update, N.Lamb MP., Xmas card, NCC Highways letter re Drainage scheme, Notes & minutes re NNDC Annual Parish/Town Conference, NNDC Coastal Planning Workshop feedback. All would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: BH, Sec: DT, agreed - meeting adjourned - no comments - re-opened.

15. To confirm date of next meeting - future agenda items:
Next meeting confirmed for Wed. 11/2/09 (7pm) - Request for Britons Lane phone box to be discussed (PK). - Next years meeting dates to be agreed.



Minutes of the meeting held on 10/12/08 at the Scout HQ

Present: R.Beckley (Chair), M.Knowles, Mrs.M.Roffe, M.Church, D.Thompson, Mrs.M.Wright, P.Kemp, and the Clerk. Also present were B.Hannah (NCC), Mrs.A.Sweeney (NNDC), and one member of the public.

1a. To receive and consider apologies:
Apologies were received from B.Hill, M.Bliss, D.Cox, and M.Tacchi. Apologies were also received from PCSO.Luke Soar.

1b. To receive Declarations of Interest:
RB and MK both declared a personal interest in item 5(i).

2a. To approve the minutes of meeting held 12/11/08:
These were accepted as a true record (Prop: DT, Sec: MR).

3. Resolution re Public Participation (requests to speak on specific items):
Prop: RB, Sec: MK - agreed - The meeting was adjourned but there was no requests to speak on specific items. The Chair re-opened the meeting.

At the Chairmans suggestion it was agreed to take items 11, 5h, 5i, and 6 next. (in order that the District and County Councillors should not be detained any longer than necessary).

11. To receive reports from District & County Councillors:
Mrs.Sweeney (NNDC) spoke of some overhanging trees in the Britons Lane area that she had recently reported to NCC Highways. She had attended the Annual Parish & Town Council meeting in Aldborough organised by the District Council (PKs report on this had already been circulated to members). The NNDC Licensing Committee had dealt with many issues such as noise pollution from public houses. B. Hannah confirmed this stating that some local premises were currently being monitored.
B.Hannah (NCC) reminded members that new pest control arrangements had recently been introduced in north-norfolk which he hoped would be successful. He spoke of the very tight budget situationthat faced the District Council with a £400k saving needed just to standstill. Another KIN meeting had been arranged and he hoped BRPC would be represented as usual.
The Chair thanked AS and BH for their reports.

5h. LDF - incl. Gypsy EERA consultation and SMP:
The Clerk had nothing further to report and reminded members that the latest (autumn edition) brochure produced by NNDC on the LDF was circulating. The Chair informed members that there had been no feedback from the EERA regarding permanent gypsy sites and B.Hannah agreed to ask Steve Blatch (NNDC) what the latest position was. Mrs.Sweeney confirmed that the temporary gypsy sites planning applications at Cromer and Fakenham had been approved by NNDC Planning. The Chair reminded members that the PC did not comment on the local site specific proposals.

5i. 20081614 - Construction of Beach Access Steps at Beeston Regis Caravan Park:
Details and plans had already been circulated to members. The Chair summarised the application papers stating that the site concerned was roughly where the old steps were. MK pointed out that there would be a fairly substantial structure on the beach, and members acknowledging this, thought this to be a much better scheme than had been submitted previously. RB stated that the parish needed an access to the beach and it was agreed that the PC supports this application (Prop: DT, Sec: PK). It was suggested that the Chair/Clerk approaches the Norfolk Coast Partnership with a view to submitting a grant application for this scheme (monies from the Sustainable Development Fund as recently reported in the Sheringham Independent). The scheme would enhance the already very popular coastal path and would serve parishioners and visitors alike.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Britons Lane fence - negative response from solicitors, awaiting further news from tenant.
Soakaways at Heathfield, Britons Lane - work carried out by NCC Highways.
New Drainage Scheme, Britons Lane - Work to commence in early January (per NCC)
The Clerk reported on the concerns recently expressed regarding the A149 road closure following a burst water main. The Chair stated that this was an old main and it was likely to happen again. NCC Highways (K.Rands) had been taken to task regarding the diversion that was set up and the Chair wanted consideration given to finding a better solution in the future. MK said that with more thought and better planning much of the chaos could be avoided. Heavy traffic had been diverted up Britons Lane instructing lorries and buses to travel due south and ignore the 7.5 ton weight restriction statutory signs. MW said that the situation was dangerous with large vehicles meeting in narrow stretches of road adjacent to her property. MR said that the state of Britons Lane, following this diversion, was terrible with banks being destroyed and mud on the road. Members were in agreement that better contingency plans were required for the future and the Clerk was instructed to write to AWA and NCC accordingly.
At this point B.Hannah and Mrs.Sweeney left the meeting.

The Chair returned to the agenda at item 4a.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £828, A/C 10162140 £4003, and A/C 60320986 £2358 - this was noted by members. Following a brief explanation of the four payments scheduled the following were approved :- C.Allen £60.00, P.Bullimore £346.06, West Runton Scouts £25.00, and T.T.Jones Electrical £1190.39 (Prop: DT, Sec:MR). It was further agreed to close the Capital Account (A/C 60320986) and transfer the balance to revenue in lieu of Lighting expenditure (new column and post top lanterns) (Prop: DT, Sec: MW, - agreed).

5. Planning:
(a) To note decisions received from NNDC since last meeting:
20081327 - Side conservatory at 23, Regis Avenue - permission given.
(b) To consider planning applications received since agenda printed:
None received.
(e) Sheringwood - To receive update & consider tree preservation:
The Clerk and DT met Michael Ryder of the Woodland Trust at Sheringwood on 13/11/08. A considerable time was spent inspecting the trees and hedges in Sheringwood and M.Ryder thought some of the trees were worthy of a tree preservation order. However many of the trees listed originally by the PC and presented to NNDC were not very old and were not particularly outstanding and consequently were not of the type, unless under threat, to be made the subject of a TPO. M.Ryder suggested that feature trees were worthy of a TPO and he thought on his initial inspection that 12 - 15 trees came into this category. He would speak to a tree officer at NNDC and report back to the Clerk hoping that this matter could be progressed further. This was noted by members.
(j) Kingswood Centre - To receive update re Liaison Group:
There had been a meeting called by Environmental Health (NNDC) to which the Chair had been invited (8th or 9th Jan.2009). There was no further news regarding the Liaison Group.
7. Meetings & Conferences:
The Clerk had no announcements re future meetings.
MR reported on her attendance at the Coastal Planning Workshop in Overstrand on 18/11/08. Reports issued that day would be circulated to members. MR stated that it was agreed that changes to the coastline had to be managed and that there was a need to foster a mutual understanding on all the problems associated with it. There was also a need to work to identify common interests although there was conflict between some parishes regarding erosion etc. A film was shown illustrating the effects of erosion and a need to keep parish councils informed and to lobby government regarding problems was agreed. An additional workshop for caravan site owners had already taken place.
PK reported on his attendance at the Annual Parish and Town Council Conference on 13/11/08. His report had been circulated but he added that there was general agreement that there was a need to get youngsters involved in parish and town affairs.
MW reported on her attendance at the Sheringham Art and Sculpture Trail opening.
PK reported that the local partnership was now called the Upcher Community Partnership and would take over from SheringhamPlus. It should be functional from Feb/March 2009 and funds are available and a new co-ordinator appointed. PK is now a director but he points out that the organisation is in an embryonic stage.
MR informed members that she had stood down from the Sheringhamplus Wardrobe.

8. PC assets:
(a) Street Lighting - to consider review of lighting stock and repairs:
MK reported on the meeting with the PCs electrical contractor (T.T.Jones Electrical) earlier that evening. MC and DT also attended. A full inventory check has now been completed. In essence it was felt that the PC has been addressing both environmental and safety issues adequately and correctly. Further information has been requested from the contractor so that a full report for members can be presented with a view to establishing a broad lighting policy going forward and to enable the PC to address specific issues in the future. It was noted that both the maintenance and electricity supply contracts are due for renewal during the coming financial year.
The Clerk asked members to note that he had received several phone calls during the period that the Priory Close lights were out recently.

9a. To consider future plans for parish:
The Clerk stated this was an annual item from the parish calendar. It was agreed to leave this matter for the time being
9b. To consider Govmt. Consultation on Codes of Conduct:
The consultation papers had been circulated. It was agreed not to respond.
9c. To consider approval of model publication scheme (Freedom of Information Act)
It was agreed to adopt the Model Publication Scheme for Parish and Town Councils (Freedom of Information Act) without modification (w.e.f. 1/1/09). Prop: MR, Sec: DT. The Clerk and MK would complete the template regarding information available and publish this and a copy of the scheme on the PCs website.
9d. To consider unauthorised bonfires in, and adjacent to, the parish:
The Clerk read the reply received from Sheringham Town Council regarding the recent fires on Beeston Common (this would also be circulated to members).
There had been no further communication from the Environment Agency re Cookies Field. This matter would be placed on the next agenda.

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk reported that he hoped to complete his studies (CiLCA) by Feb/Mar 2009.
The QPS Officer hoped to visit the PC in the new year immediately prior to this to assist in submitting our portfolio/application. It was hoped that a submission to the Accreditation Panel could be ready for their March or May 2009 meetings.
(b) To consider Training Policy for Parish Council:
The Training Policy (as circulated and discussed) was adopted by the PC (Prop:PK, Sec:RB).
(e) No Cold Calling Zones - to receive update:
Church Close (now running) had received their information packs. No further news regarding Hillside Road.
(f) To consider Qtly. Newsletter (Dec. 2008):
MK reported that on receipt of the remaining articles he hoped to have it printed for delivery by 17/12/08.

12. To consider Section 17, Crime & Disorder Act (incl.Police Report):
The Clerk read the e-mail containing a brief crime report and apologies from the police for not attending.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
NCC Your Norfolk, NNDC Outlook, NCC Gritting information, Thank you letter received from Church Council , NCC Your Rubbish mag, and NCC Nfk Matters mag. All correspondence would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
Prop: DT, Sec: PK, agreed - meeting adjourned - no comments etc - meeting re-opened.

15. To confirm date of next meeting - future agenda items:
Next meeting confirmed for Wed. 14/1/09 (7pm) - Requests for the following to go on the agenda :- Pillbox, Britons Lane (DT), and Beeston Common (MK).



Minutes of the meeting held on 12th November, 2008 at the Scout HQ.

Present: R.Beckley (Chair), M.Knowles, D.Thompson, Mrs.M.Roffe, B.Hill, Mrs.M.Wright, and the Clerk - M.Church was co-opted at item 2b. Also present were 2 members of public.

1a. To receive and consider apologies:
Apologies were received from M.Bliss, M.Tacchi, D.Cox and P.Kemp. Apologies were also received from Mrs.A.Sweeney (NNDC) and the PCSO.

1b. To receive Declarations of Interest:
None received.

2a. To approve the minutes of meeting held 8/10/08:
These were accepted as a true record (Prop: BH, Sec: MR).

2b. To consider Vacancy on PC:
A brief CV had been circulated to members regarding Michael Church who had expressed an interest in returning as a parish councillor. The Chair asked MC to leave the meeting whilst the matter was considered and after discussion it was agreed that Michael Church be co-opted as a parish councillor. He duly returned to the room, joining councillors, and signed his Declaration of Acceptance of Office. The Clerk informed him that he had up to 28 days to submit his Interest Forms to NNDC. The Clerk would notify NNDC of this co-option and would supply MC with copies of the parish councils standing orders, financial regulations, list of meetings etc. The Chairman welcomed MC to the council.

3. Resolution re Public Participation (requests to speak on specific items):
Prop: RB, Sec: MK, - agreed. The meeting was adjourned but there was no requests to speak on specific items - meeting re-opened.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £969, A/C 10162140 £5164, A/C 60320986 £2352 - this was noted by members. Following a brief explanation of the seven payments scheduled the following were approved :- C.Allen £60.00, P.Bullimore £348.00, W.Runton Scouts £25.00, T.T.Jones Electrical £64.90, Mazars £158.62, Royal British Legion £25.00, B.Hill £10.00 (Prop: DT, Sec: MR). Members noted the increase in the Section 137 payment allowance to £6.15 per head of population (per electoral roll) for 2009/10.
(b) To consider request for Donation from Parochial Church Council:
A copy of the letter received from BRPCC had been supplied to members. After discussion it was agreed to contribute £450 towards the upkeep of the graveyard (Prop: DT, Sec: MR).
(c) To consider Budget & Precept for 2009/10:
Members had been supplied with notes and working papers (4 a/b) regarding this item. It was proposed that the Clerks working papers (4 a/b) be accepted as a basis for discussion (Prop: DT, Sec: MW, - agreed). The Chair, referring to column D on draft budget, suggested amendment of some figures slightly but the main area of conversation surrounded the question of the cost of electricity and street lighting maintenance. Both contracts (with E-On Energy and T.T.Jones Electrical) ended in June 2009. Decisions also needed to be made, and budget provision considered, for the replacement of the top post lanterns as recommended by the contractor recently. Members queried why some street lights were orange and others white and also why certain lights appeared to be much brighter than others. After much discussion it was agreed to request a meeting with the contractor to answer members questions and the Clerk was instructed to arrange this and also ask a representative from T.T.Jones Electrical to attend the next meeting. Returning to the working papers the Chair stated that column D would need to be rounded up to approx. £11000 to cover costs for 2009/10 and by adding a further 5 to the previous precept (£12000 plus £600) would allow the PC to proceed with a programme of replacing the top post lanterns. DT queried whether this was enough stating that he thought the precept should be at least £13000. MW said that street lighting was too expensive and the PC should consider reducing its number of lights and make savings. The Chair reminded members that the annual parish meeting had always endorsed the PCs policy on street lighting as parishioners thought it to be good value for money and was needed in the parish with a very high percentage of older people living here.
After further discussion DT suggested a precept of £13500 which both the Chair and Vice-Chair endorsed. This would equate to an increase of approx. £3 per annum per household and was thought reasonable bearing in mind the financial provision required for the street lighting work. The council formally approved the precept for 2009/10 in the sum of £13500 and authorised the demand on the NNDC (Prop: DT, Sec: RB. - agreed). The Chair and two members of the PC duly signed the forms to be forwarded to NNDC. The Clerk pointed out that only one parishioner, from nearly five hundred households, had objected to further lighting expenditure following the Vice-Chairs lead article on the front page of the recent newsletter.

5. Planning:
(a) To note decisions received from NNDC since last meeting:
A TPO had been placed on feature trees at Bramble Cottage in Sheringwood.
An update/bulletin had been received regarding the LDF (Autumn 2008 leaflet)
Both lots of papers would be circulated to members.
(b) To consider planning applications received since agenda printed:
None received.
(e) Sheringwood - To receive update & consider tree preservation:
The Clerk had arranged to meet a representative from the Woodland Trust on 13/11/08. He and D.Thompson hoped to persuade him to support the PC in their quest to preserve the trees in Sheringwood as the Woodland Trust were working and responsible for the Sheringham Old Wood adjacent to and bordering on this area of the parish. This was noted by members.
(h) LDF - incl. Gypsy EERA consultation and SMP:
The Clerk had nothing further to report. The Chair stated that he did not attend the Planning Inspectorates meeting in Letchworth (Permanent Gypsy Sites) as NNDC would represent us and he thought that nothing could be added from the parish point of view.
(i) To consider responsibility for Street Naming and Numbering:
The PC agreed to relinquish its responsibilities for street naming and numbering (Prop: RB, Sec: DT). The Clerk would notify NNDC accordingly.
(j) Kingswood Centre - To receive update re Liaison Group:
The Clerk hoped to hear from the District Council Planning Legal and Enforcement Officer soon as to whether this Liaison Group would continue.

6. To consider Highways and Footpath Matters:
The Clerk reported on the following :-
Britons Lane fence - letter received from Solicitors who have sent on to their client
Priory Close grit bin - cleaned as requested.
Damaged sign (Calveswell Lane) - reported to Highways Dept.
Path at northern end of Abbey Park - cleaned up by DT & reported to Highways Dept.
Mrs.Wright reported that soakaways had still not been attended to at Heathside and the Clerk agreed to contact Highways Dept.

7. Meetings & Conferences (to receive reports and announcements):
Coastal Planning Workshop (18/11/08) - Overstrand - MR agreed to attend.
Annual Parish & Town Council Conference - Aldborough - PK to attend.
Reports :-
The Chair reported his attendance at a Sheringham Preservation Society meeting the minutes for which he would arrange to circulate.
MW reported on her attendance at the charity meeting of Hooke and the Unknown Donor.
The Charity was still dealing with solicitors regarding selling off parcels of land.

8. PC Assets:
(a) Street Lighting - to consider review of lighting stock & repairs:
Much had already been discussed during item 4(c) - Budget. Financial provision had been made to start the repair programme but members would await the attendance of a representative from T.T.Jones Electrical at the next meeting before discussing the matter further. The Clerk asked members to note the following :- NCC had not adopted the lights on the A149 as had been hoped, two parishioners responded to the newsletter article, and a Victory Housing Trust grant application had been received regarding obtaining financial assistance towards maintaining the lights. Following a letter from the Hillside Residents Association the Clerk was instructed to write stating that the PC, because of financial pressures, could not provide an additional light. The Clerk was also instructed to write to a parishioner in Priory Close concerning the brightness of the light adjacent to her property stating that this was being reviewed along with others in the near future.

9a. To consider Government Consultation on Byelaws:
It was agreed to make no reponse to this consultation.

9b. To consider Govmt. Consultation on codes of Conduct:
It was agreed to circulate the papers and place this matter on the next agenda.

9c. To consider approval of new model publication scheme (Freedom of Information Act)
It was agreed to circulate the papers and place this matter on the next agenda. It was noted that it is compulsory to adopt a scheme by 31/12/08.

9d. To consider unauthorised bonfires in and adjacent to the parish:
Beeston Common - It was agreed to write to Sheringham Town Council asking for an explanation regarding the recent fires.
Cookies Field - An e-mail to the Chairman updated members regarding the recent bonfire. This was noted and members would await further news from the Environment Agency.

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk had nothing further to report
(b) To consider Training for Councillors:
The Clerk informed members of forthcoming Initial Training events. All members had attended except MC who hoped to attend a session in the new year.
The Clerk spoke of a Training Policy which was now a requirement of QPS. It was agreed to circulate the papers and place the matter on the next agenda.
(e) No Cold Calling Zones - to receive update:
The Chair reported that Church Close was now up and running
It was noted that Hillside Road was hoping to put in an application.
(f) To consider Qtly. Newsletter (December 2008):
The Chair congratulated MR and MK on the last issue. The Clerk agreed to write a short item on taking an interest in the council or becoming a parish councillor. The Chair said he would write an item giving an explanation regarding the precept increase. MK asked members to contribute to the newsletter and MW said she would write a short piece. It was hoped the newsletter would be delivered before Christmas.

11. To receive reports from District & County Councillors:
The councillors were not in attendance.
12. To consider Sect.17, Crime & Disorder Act (incl Police Report):
The PCSO was not in attendance.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
NCC Norfolk Matters, NNDC Agenda/Minutes, NNDC Jet-Ski Consultation results, Norfolk Coast Partnership Annual Report 2007-08.
All correspondence would be circulated as usual.

14. Resolution re Public Participation:
Prop: BH, Sec: DT - agreed - meeting adjourned.
The Chair re-opened the meeting.

15. To confirm date of next meeting - future agenda items:
Next meeting confirmed for Wed. 10/12/08 (7pm).



Minutes of the meeting held on 8th October, 2008, at the Scout HQ.

Present: M.Knowles (Chair), Mrs.M.Roffe, B.Hill, P.Kemp, Mrs.M.Wright and the Clerk. Also present were B.Hannah (NCC), Mrs.A.Sweeney (NNDC), and three members of the public.

1a. To receive and consider apologies:
Apologies were received and accepted from R.Beckley, D.Cox, M.Bliss, M.Tacchi, and D.Thompson. Apologies were also received from PCSO.L.Soar.

1b. To receive Declarations of Interest:
None received.

2a. To approve the minutes of meeting held 10.9.08:
These were accepted as a true record (Prop: MW, Sec: BH)

At the Chairs suggestion it was agreed to take item 11 next.

11. To receive reports from District & County Councillors:
B.Hannah (NCC) informed members that he had attended the Eastern Area Trade Awards and reported on the success of the Bittern Line. He was concerned with the lack of funds for new projects next year and reflected on the economic downturn everywhere. He had no more news regarding the Boundary Review decision.
Mrs.A.Sweeney (NNDC) reported on the LDF and the Core Strategy Plan now being in place. This replaced the Local Plan. She expressed concerns regarding toilet facilities in the area and referred to vandalism and the costs associated with it. A sum of £200k had been put in the District Council budget to upgrade toilets.
The Chair thanked BH and AS for their reports and returned to item 2b.

2b. To consider vacancy on PC:
The Chair was concerned with the recent low attendances and stated that the matter of the vacancy needed sorting out. He had spoken to an ex-councillor recently who seemed prepared to become a member again if the PC agreed. This was noted and it was hoped to resolve this matter at the next meeting.

3. Resolution re Public Participation (requests to speak on specific items):
Prop: MK, Sec: MR, agreed. The meeting was adjourned and a parishioner requested to speak on item 5a (planning application re Bramble Cottage, Sheringwood). The Chair re-opened the meeting and continued with item 4.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132 £220, A/C 10162140 £6664, and A/C 60320986 £2352. Members noted that the second half-years precept
(£6000) had been received and included in these balances. Following a brief explanation of the payments scheduled the following were approved :- C.Allen £60.00, P.Bullimore £340.88, West Runton Scouts £25.00, Metrosigns £21.15 and Sheringham Town Council £80.61 (Prop: MR, Sec: BH).
At this point B.Hannah and Mrs.A.Sweeney left the meeting.

(b) Review of Clerks Salary and Contract:
The Clerk pointed out that this was a calendar job and that he was now on the highest point of the salary scale allowed in his contract and therefore only a small cost of living rise, negotiated nationally for all clerks, would be due to him from now on. Members agreed to ask RB to look at this again, as in previous years, and to report back only if changes were required and therefore needed to go on the agenda.

(c) To consider Budget & Precept for 2009/10 - Preliminary Discussion:
The Clerk informed members that detailed working papers would be available prior to the next meeting when a decision would have to be made regarding this matter. He wished members to be thinking about future commitments and requirements particularly in regard to one-off items and non-revenue expenditure. The Clerk would provide figures regarding regular/revenue expenditure for members consideration but wished them to start thinking about such things as a lighting programme, casual election fund, reserves etc…This was noted by members who briefly discussed the current lighting situation. The Budget and Precept for 2009/10 would be one of the main items for discussion at the November meeting.

5. Planning:
(a) To note decisions received from NNDC since last meeting:
20081157 - Replacement Cottage - Bramble Cottage, Sheringwood: A report and letter had been received stating that this application was being discussed at the Development Control Committee on Thursday 9/10/08 following a previous site meeting. The Chair adjourned the meeting in order that a parishioner could speak on this matter (see 3). When the meeting was re-opened, and following discussion by members, it was agreed the Clerk phones the planning officer concerned the next morning prior to the Development Control Committee pointing out the concerns of the PC regarding 1. Important trees needed protecting 2. Parking issues needed resolving and 3. Light pollution on the eastern boundary. (Prop: MK, Sec: MR and agreed)
20081108 - Dormer window/conservatory at 23, Regis Avenue - permission given
This was noted by members.
(b) To consider planning applications received since agenda printed:
None received.
(e) Sheringwood - To receive update & consider tree preservation:
There was nothing further to report and it was agreed to carry this forward to the next meeting.
(h) LDF - incl. Gypsy EERA consultation and SMP:
There was nothing further to report.
(i) 20081327 - Erection of side conservatory at 23, Regis Avenue:
The application and associated papers had been circulated to members.
Members agreed no objections to this application (Prop: PK, Sec: MW)
(j) Kingswood Centre - To receive update re Liaison Group:
A reply had at last been received from the NNDC Planning Legal and Enforcement Officer (phone call - 8/10/08). He had informed the Clerk that he will await the outcome of the current Environmental Health investigation, due to be completed October 2008, before looking into the continuation of the Liaison Group. He apologised for the long delay in replying and hoped to get back to us in the next two to three months. This was noted by members.

6. To consider Highways and Footpath Matters:
The Clerk summarised discussions that took place with the Highways Engineer during the parish walkabout(KR, PB, RB, and DT) in September :-
Move salt/grit bin in Priory Close - agreed to move adjacent to new notice board
Blocked drains at top end of Britons Lane - scheme already in hand
Lorries using restricted part of Britons Lane - This is a Police matter
Weeds on footpath, A149 Sheringham boundary - agreed to cut back
Hedge, northern end of Abbey Park (A149) - agreed to cut back the overhang
Untaxed cars on Britons Lane car park - This a Police/Housing Trust matter
It was also agreed to have walkabout meeting twice per year………….
The Clerk informed members that the police would monitor car boot parking on A149
A further letter would be sent to the solicitors regarding the Britons Lane fence.
The Clerk was asked to arrange for the Priory Close grit bin to be cleaned and to speak with Highways regarding the damaged sign in Calves Well Lane adjacent to Heathside (unsuitable for motor vehicles).

7. Meetings & Conferences (to receive reports and announcements):
The Clerk announced the following :-
NNDC - Annual Parish & Town Council Conference (area forums) - 13/11/08 at Aldborough Village hall - PK would attend and RB would also be asked.
Age Concern events - MR agreed to represent BRPC at the Sheringham event (15/10)
Reports :-
PK reported on his attendance at an emergency meeting of the LAP (10/9/08) - He stated that they needed to form a limited company within a charity to enable them to apply for and to also encourage funding. He stated he was assisting in this matter and was attending another meeting the following night (9/10/08)
MW reported on her attendance at the Environment Group of SheringhamPlus when they discussed the Art Trail. A copy of some recent minutes (via MW) would be circulated to members.

8. PC Assets:
(a) Street Lighting - to consider review of lighting stock & repairs:
The quotation, report and lighting survey had been circulated to members as agreed at the last meeting and the Chair stated that members must make a decision regarding the replacement of three post top lanterns (o/s 82, Abbey Pk., o/s 18, Priory Close and o/s 84, Abbey Pk) as we had been advised by the contractor that they needed urgent attention. It was agreed to instruct T.T.Jones Electrical to carry out the work as soon as possible at the quoted cost of £337.35 plus VAT (each). The Clerk would inform the contractor immediately. (Prop: MK, Sec: MR). Consideration and a decision regarding the remaining post top lanterns would have to be made at the next meeting when fixing the budget and precept.
(b) To consider purchase of seat in Glass Bus Shelter:
It was agreed to refer this matter to the next annual parish meeting (May 09) because of the current financial restraints.

9. To consider Government consultation on Byelaws:
It was agreed to circulate the information on this matter and place the item on the next agenda (response required by 20/11/08)

10. Quality Parish Status:
(a) To receive update on QPS:
The Clerk had nothing further to report.
(b) Revisit & Review Register of Interests:
Members were asked by the Clerk to give this matter some consideration. i.e. have your interests changed since your last forms were submitted to the District Council ?
Is there anything new or an amendment required to the register ?
(e) No Cold Calling Zones - to receive update:
The Clerk had nothing further to report.
(f) To consider Qtly. Newsletter:
MK informed members that the newsletter was a bit behind schedule but he hoped that it would be printed in the next two weeks. An article regarding the problems associated with the lighting stock would be included hoping to get feedback from parishioners.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
Apologies had been received from the new PCSO. (Luke Soar). Sgt.Money had sent an e-mail regarding untaxed cars on the Britons Lane car park and parking on the A149 during car boot sales. This was noted by members and a copy of the e-mail would be circulated.

13. To receive Correspondence (not included in agenda items above):
The Clerk drew members attention to the following :-
Going Green magazine from the EDP
NNDC Agenda/Minutes
Standards Board news bulletin
All the above would be circulated as usual

14. Resolution re Public Participation (comments/other matters)
Prop: BH, Sec: MR - agreed. No members of the public wished to speak.

15. To confirm date of next meeting - future agenda items:
Next meeting confirmed for Wed. 12/11/08 (7pm) - BH reminded the Clerk about the annual donation/wreath to the Royal British Legion.

Minutes of the meeting held on 9th December, 2009 at the Scout Headquarters, Cromer Road, Beeston Regis , commencing at 7pm.

Present: R.Beckley (Chairman), M.Knowles, Mrs.M.Roffe, Mrs.M.Wright, D.Thompson, G.Dyson, P.Kemp and the Clerk. Also present were two members of the public.

1a. To receive and consider apologies:
The Chair announced the death of David Cox and a letter from his wife was read to members. His input at meetings would be missed and at the chairs request a minutes silence was observed. The clerk had informed NNDC Electoral Services who would advertise the vacancy after the funeral which was to take place on 18/12/09 at St.Faiths Crematorium. The clerk would represent the parish council at this sad occasion and other members said they would be attending.
Apologies were received and accepted from M.Bliss, B.Hill, and M.Church. Apologies were also received from Mrs.A.Sweeney (NNDC), B.Hannah (NCC) and the Police. The clerk asked members to note that PCSO. Daniel Sewell had left the service and the parish council would be notified of their new liaison officer as soon as possible.

1b. To receive Declarations of Interest on agenda items:
None received. The chair reminded members that they could still declare interests immediately before an item was discussed.

2. To approve the minutes of meeting held 4/11/09:
These had been circulated to members and were accepted as a true record ( Prop: MR, Sec: DT - agreed).

3. Resolution re Public Participation (requests to speak on specific items):
(Prop: RB, Sec: MK, - agreed). The meeting was adjourned but there was no requests to speak on specific items - the meeting was re-opened.

4. Finance:
(a) To approve invoices for payment and note bank balances:
The current bank balances were as follows :- A/C 10162132, £550, and A/C 10162140, £10015 - this was noted by members. The Clerk gave explanations regarding the four payments scheduled for payment after which the following were approved :- C.Allen £60.00, P.Bullimore £350.09, West Runton Scouts £25.00, and Upcher Community Partnership £5.00 (Prop: DT, Sec: GD - agreed)
(b) Review of Internal Audit Procedures:
A report had been circulated to members. A schedule of work to be carried out under the headings of Proper Book-Keeping, Financial Controls, Income Controls, Asset Controls, and Bank Reconciliation was discussed and agreed. The councillors to carry out this work w.e.f. 1/4/2010 would be MK and GD (not cheque signatories). It was agreed to adopt these Internal Audit Procedures and they would be added to the councils Financial Regulations which would be reviewed in January (Prop: DT, Sec: PK - agreed). These procedures would replace any old/previous arrangements.
(d) Request for Donation from Church re Upkeep of Graveyard:
The clerk had received a request for financial assistance from the Parochial Church Council in respect of the upkeep of the graveyard. The chair informed members that a sum of £450 was in the budget for this purpose. After discussion it was agreed that £450 be sent to the church as in the previous year (Prop: DT, Sec: MR - agreed)

5. Planning:
(a) To note decisions received from NNDC since last meeting:
20091022 - Dwelling and cellar on land adjacent to Heath Barn, Britons Lane:
The Clerk informed members that this application was being referred to the Development Control Committee in the morning (10/12/09) and was being recommended by the planning officer as a refusal. The clerk read the reasons behind this refusal to members. It was agreed that RB attends this committee meeting to re-iterate the councils strong objections to this application (Prop: DT, Sec: GD - agreed).
(b) To consider planning applications received since agenda printed:
The following application had just been received:-
20091191 - Erection of 2 storey extension at Fox Hill, Sheringwood:
Members looked at the plans, application form and the design & access statement before discussion. It was agreed the council has no objections to this application (Prop: MK, Sec: MW - agreed)
(e) NCC Minerals & Waste Consultation:
A summary document for members, compiled by the chair, had been circulated. RB and MK both commented on the number of people and organisations that had been consulted and on the comments/responses. It was agreed there was no response at this time.
(h) LDF - incl.Gypsy/Travellers Sites and SMP:
The Clerk drew members attention to the media coverage on NNDCs successful Coastal Pathfinder bid. £3 million had been awarded to the District Council. The chair was anxious to do everything possible to preserve the revetments on the Beeston Regis beach as he thought they were still effective. PK agreed with this and it was noted that NNDC needed to be aware of the parish councils wishes. The chair spoke briefly on the NNDCs position regarding permanent traveller sites (not much was being done). This was noted by members.
(k) To further consider Affordable Housing in the parish:
There had been a successful meeting with the District Councils Housing Enabling Officer (RB, MK and the clerk attended). Whilst the matter had been dormant for sometime the District Council had agreed to look at prospective new sites. This was noted by members.

6. To consider Highways and Footpath Matters:
The Clerk reported that he had spoken to Karl Rands (Highways Engineer) in respect of the concrete drain covers and reflector posts adjacent to Heathside in Britons Lane. Vehicles had knocked the reflector posts over and were using the bank, behind the drains, as part of the road surface. KR would report back when he had assessed the situation. This was noted by members. MR reported that 300 daffodil bulbs had been planted and she was thanked by members for her efforts. MK reported on the work of a District Council contractor who was clearing leaves from the highway in the Caxton Park/Caxton Close area. He thought that the effort and hard work of the workman which he had observed should be noted. Members instructed the clerk to write to NNDC accordingly.

7. Meetings & Conferences (to receive reports and announcements):
Reports were received in respect of the Annual Parish and Town Council Conference (attended by DT, GD, MR, MW and the clerk) and the NNDC Planning Seminar (attended by RB and the clerk). Booklets and papers issued for these events would be circulated to members.

8. PC Assets: to consider reports:
As requested at last months meeting DT reported on the light next to 18, Priory Close which was causing concern for the occupiers of this property because it was too bright in their opinion. DT informed members that this light did appear brighter than others nearby and he recommended that changing the lamp from orange to white would alleviate the problem. After discussion it was agreed to carry out this work, changing the lamp from orange to white, and the clerk was asked to instruct the contractor accordingly. He was also requested to ask the contractor to retain the orange lamp that was removed for use in the future. (Prop: DT, Sec: PK, - agreed).

9a. To consider ongoing maintenance of Beeston Common:
News was still awaited from NNDC regarding responsibilities in respect of the ditch (the parish councils western boundary). This was noted by members.

9b. To consider Pillbox in Britons Lane:
There was still no news from English Heritage regarding the listing application. (the clerk had phoned and e-mailed on several occasions)

9d. To review future plans for the parish:
This was one of the councils calendar jobs and the clerk suggested turning the lack of parishioners responses to creating a parish plan in recent years from a negative into a positive. He believed the lack of responses was due to a very high percentage of the parish population being elderly and suggested a survey of parishioners, carried out by pupils from the school, which would invite suggestions of what the council could do to help pensioners and vunerable people in the village. Grant aid might be available from NALC to help with costs. After discussion the clerk was requested to make an initial approach to the High School to see if pupil participation was possible.

9f. To consider car parking during Sunday Car Boot Sales:
The chair said he had not seen the proprietor of the car boot sales to discuss the possibility of a second exit. GD expressed the view that the land in question was owned by a third party who would not agree to an additional exit. MK said that cones in Britons Lane would solve the problem as would a spell of tickets being issued by the police for illegal parking. MR said that people will not change and parking illegally on the pavements etc is the main issue. In general members thought the police should be more involved but the clerk said he had not received any communication from them since Sgt.Money attended a meeting some months ago (there had been no response to the copy letters sent to the police which were complaints about this problem). It was agreed the chair and others have another meeting with the proprietor to try and further this matter.

10. Quality Parish Status:
(a) To receive update on QPS:
The clerk informed members that his CiLCA studies file had been submitted. If successful the QPS portfolio would be judged by the Accreditation Panel in January. The clerk had been informed that our quality parish status portfolio was a good one and hopefully there should be some positive news early in the new year.
(b) To further consider Qtly.Newsletter for Dec.09:
MK had completed the Xmas edition and it was ready for distribution by members. The clerk asked members to take these with them after the meeting. Special thanks were again due to our vice-chair said the clerk and the council needed to consider having an understudy for this work in case MK was not available to produce the newsletter.

11. To receive reports from District & County Councillors:
Apologies had been received from both councillors.

12. To consider Sect.17, Crime & Disorder Act (incl.Police Report):
Apologies had been received from the police but a crime report (e-mailed) had been received which would be circulated to members.

13. To receive Correspondence (not included in agenda items above):
The following had been received :-
NCC magazine Your Norfolk, magazine Your Rubbish Your Choice, NNDC magazine Outlook, NCC Gritting map, various brochures, Holt & Watton CAB appeal letter (to be referred to APM). All the above would be circulated as usual.

14. Resolution re Public Participation (comments/other matters):
(Prop: DT, Sec: MW - agreed) - meeting adjourned. A parishioner handed a letter to the chair for members information regarding the Kingswood Centre (this would be circulated). The bus stop (north side of A149 and just into West Runton) was causing concern with its new position directly on the road (clerk to speak with NCC. Passenger Transport Unit) - the meeting was re-opened.

15. To confirm date of next meeting - future agenda items:
This was confirmed for Wed.13/1/10 (7pm) - Review of Financial Regulations would be on the agenda.

Beeston Regis Parish Council ~ Email: mail@beestonregis.org